1.
WHERE ARE YOU ON THE TIMELINE?
Media Management Commission
FIAT/IFTA World Conference, Mexico City 2017 – Adrienne Warburton, Brecht Declercq, Kaisa Unander – 21.10.2017

2.
What is the Timeline?
A representation of what stage FIAT/IFTA
members are in, on the journey towards
digital archiving in terms of –
• Preservation Format
• Content Management System
• Access
• Metadata Creation
• Connection to the public

3.
You tell us
where you are,
FIAT/IFTA allows
you to compare

4.
You tell us
where you are,
FIAT/IFTA brings
relevant information
to you

5.
disclaimer:
“It is a mark of
a truly intelligent person
to be moved by statistics.”
[George Bernard Shaw]

6.
TIMELINE SURVEY RESULTS
Number of responses 53
After elimination of doubles 52

7.
25
43
36
41
52
0
10
20
30
40
50
60
2012 2014 2015 2016 2017
Number of responses to the Timeline Survey

8.
63.5% 23.1%
1.9%
3.8%
7.7%
0.0% 20.0% 40.0% 60.0% 80.0% 100.0%
Types of organisations answering the Survey
Broadcaster
National or regional audiovisual archive
Private archive
Audiovisual archive of an international organisation
Other

9.
0.0%
10.0%
20.0%
30.0%
40.0%
2014 2015 2016 2017
Most advanced preservation format
Step 1: Analogue carriers such as film, video or stills
Step 2: Digital linear tape
Step 3: Up to 25% of digital files on mass storage
Step 4: 26% - 50% of digital files on mass storage
Step 5: 51% - 75% of digital files on mass storage
Step 6: 76% - 100% of digital files on mass storage
Step 7: Digital files stored in the cloud

10.
35%
31%
25%
25%
23%
23%
23%
10%
10%
0% 10% 20% 30% 40%
fear: more expensive
sufficient storage, no need
can't give us quick access
doubts about copyright issues
doubts about data protection issues
doubts about the security
don't outsource core business
investigating the market
other
Reasons for NOT storing in the cloud
2016 2017

11.
0% 20% 40% 60% 80% 100%
Step 1: Analogue carriers such as film, video or stills
Step 2: Digital linear tape
Step 3: Up to 25% of digital files on mass storage
Step 4: 26% - 50% of digital files on mass storage
Step 5: 51% - 75% of digital files on mass storage
Step 6: 76% - 100% of digital files on mass storage
Step 7: Digital files stored in the cloud
Most advanced preservation format: distribution per continent
Europe North-America Oceania Asia Latin-America Africa

12.
1.9%
21.2%
25.0%
46.2%
5.8%
11.1%
11.1%
44.4%
22.2%
11.1%
0% 10% 20% 30% 40% 50%
transfer to files has not yet begun
transfer to files has just begun
transfer to files is under half way
transfer to files is over half way
transfer to files is completed
Proceeding of the transfer to files
Global Latin America

13.
44.2%
48.6%
39.0%
48.1%
25.6% 22.9%
36.6%
25.0%
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
2014 2015 2016 2017
Content management system
Step 1: Card index, log books, other paper based finding aids
Step 2: Standalone databases and other electronic documents
Step 3: Electronic, networked library cataloguing and tape management systems
Step 4: Electronic, networked library cataloguing and tape management systems linked to preview digital files
Step 5: Digital asset management system
Step 6: Digital asset management and rights management system

14.
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
2012 2014 2015 2016 2017
Access to the archive
Step 1: Viewing originals on video tape machines and monitors or a Steenbeck
Step 2: Viewing preview copies on video tape machine and monitors
Step 3: Browse copies via intranet
Step 4: Online browse copies for internal staff only
Step 5: Online browse copies for internal staff + part of the collection for public access
Step 6: Online browse copies for internal and external staff + hires transfer possible

15.
32.0%
48.8%
57.1% 56.1%
65.4%
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
70.0%
80.0%
90.0%
100.0%
2012 2014 2015 2016 2017
Access evolution: number of archives offering
online browse copies for internal staff and beyond
(step 4 + 5 + 6)

16.
0.0%
5.0%
10.0%
15.0%
20.0%
25.0%
30.0%
35.0%
40.0%
2012 2014 2015 2016 2017
Metadata creation methods
Step 1: Only production metadata in existence, none created by cataloguers and no catalogue
Step 2: All metadata manually input by cataloguers
Step 3: Some automatic creation of technical metadata from digital files; descriptive metadata manual input by cataloguers
Step 4: As stage 3 with metadata automatically fed in from external applications (e.g. production systems) linked to the DAM
Step 5: As stage 4 with metadata also being put in by production staff
Step 6: As stage 5 with metadata creation such as tagging and crowd sourcing utilized
Step 7: As stage 6 with automatic metadata creation such as speech-to-text, image recognition, …

17.
46.5%
31.4%
41.5% 40.4%
23.3%
25.7%
17.1%
9.6%
11.6%
25.7%
22.0%
28.8%
18.6% 17.1% 19.5%
21.2%
0%
10%
20%
30%
40%
50%
2014 2015 2016 2017
Access for the audience
Step 1: Featuring archival items on tv, radio and own websites not dedicated to the archive
Step 2: Tthe above plus featuring items on own dedicated archival website
Step 3: The above plus via external social media platforms, sites and/or apps
Step 4: The above plus via external or own platforms aiming at target groups e.g. education'

18.
30.2%
42.9% 41.5%
50.0%
0.0%
10.0%
20.0%
30.0%
40.0%
50.0%
60.0%
2014 2015 2016 2017
Access for the audience
No website
Dedicated archival website only
Dedicated website + social media / apps + target groups

19.
THANK YOU FOR FILLING OUT
THE SURVEY!
WHERE ARE YOU ON THE TIMELINE?
Media Management Commission