The document discusses challenges in promoting community participation in government planning and budgeting in Indonesia. It summarizes a case study of community empowerment initiatives in North Jakarta that aimed to better integrate community input into development processes. Key challenges included the schedule for participatory planning not allowing adequate deliberation across levels of government. The case study found that establishing sub-district working groups and vulnerability assessments helped engage communities and local officials in planning. It also helped integrate community-level resilience action plans into annual development planning cycles from the city up to the provincial level.
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Challenges in promoting and institutionalizing community participatory planning
1. Challenges in promoting and
institutionalizing community
participatory planning within
government planning and
budgeting systems in Indonesia
Case of Kelurahan Empowerment
Initiative in North Jakarta
2. Participatory Planning through the
Annual Development Meeting
Answer
ed
Community
Aspiration
(Musren
RW)
Kelurahan
Working Plan
PPMK
PNPM
Operational budget
Asmas Budget
Kecamatan Annual
Development
Planning
Stored /
Forwarded
Answere
d
Stored /
Forwarded
Kecamatan
Working Plan
Stored
Kelurahan Annual
Development
Planning
City Annual
Development
Planning
Answere
d
Local Working
Unit (UKPD)
Working Plan
Stored /
Forwarded
Provincial Annual
Development
Planning
Operational
budget
Asmas Budget
Answere
d
Sectoral Strategic
Plan (SKPD)
Working Plan
Local Working Unit
Priority
Regional Priority, Long
term
Provincial Working Unit
Priority
Priority, Mid term
INPUT
ASMAS
3. Annual Development Planning & Budgeting Flow
Master list
drafting for
District & Sub
District. Budget
Community
Participator
y Planning
(District/sub
district)
March 30 March
Final Design
of Sectoral
Plan
Week IV Mei
Finalization of
sectoral plan
Pre Planning
Regional
Draft
Public &
Sectoral
Consultation
Municipal
Participatory
Plan meeting
Sectoral
Forum
National
Participatory
Plan meeting
Design of
regional planning
& budgeting
Provincial
Participatory Plan
Meeting
Governor’s
decree on
Regional Plan
Draft
Result of local
parliament recess
of the 2nd 2010 &
per1 2011)
7-11 March(Kel)
27 April
Report to
Ministry of
Home Affairs
14-18 March(Kec)
Week I s.d II Mei
Framework
for sectoral
plan
Draft Plan for
regional
Stakeholders
agreement report
28 AprilWeek II Mei
Pre Provincial
Participatory
Plan Meeting
3rd week of April
4 April
29 March
5-9 April
12-15 April
18- 21 April
(17-24 March)
National Mid-
Term Plan &
Regional Mid
Term Plan
4. National Planning and Budgeting Process
National
Budget
Plan
Regional
Budget
Plan
RKA-KL
RKA -
SKPD
APBN
Rincian
APBN
APBD
Rincian
APBD
Adjustment through Participatory Planning Meeting
Regional
Mid Term
Plan
Regional
Long Term
Plan
RKP
National
Mid Term
Plan
National
Long Term
Plan
RKP
Daerah
Sector
Workplan
Renja -
KL
Regional
Sector
Workplan
Renja -
SKPD
Diacu
Guidance
Interpr
et
Pedoman
Diperhatikan
Dijabar
kan
Guidance
Pedoman
Guidance
Pedoman
Follow up
Diacu
Law of National Development Planning
CentralGovernmentRegionalGovernment
Law of Home Affairs
Guidance
Pedoman
Pedoman
Guidance
5. Challenges
• The community participatory planning
(Musrenbang) process is bound to a schedule
which does not allow for adequate deliberation
between national ministries and provincial
governments; and
• there is no guarantee that the results of
Musrenbang will be used as the basis for
formulating the national development plan.
Source: Study from UNDP – GIZ on National Development
Planning System 2010-2011
7. Community Engagement Through Sub District
Empowerment Initiatives: Case of Kelurahan
Empowerment Initiatives in North Jakarta
Provincial Level
Provincial Advisory
Committee (PAC)
Sub district Level
Sub District Working
Group (SDWG)
Experts
URDI, ITB
BMKG
GoI Agencies
Selected
Kelurahans/Sub
Districts
Vulnerability Assessments Community
Engagement
Community
Local Government
Apparatus
L
R
A
P
Technical Assistance
J U F M P
10. Integration of LRAP Process into
Annual Development Planning Process
LRAP
Arrangements
City
Investment
Community
Empowerment
Program
Pre Annual Development
Plan
Annual Development
Plan
Annual Development
Plan
Pre Annual Development Plan
Forum
Municipal
Annual Development
Plan
Municipal
Annual Development
Plan
Provincial
Annual
Development Plan
National
Annual
Development
Plan
The formulation of annual development plan at province/municipality level began with the implementation of annual development meeting starting from neighborhood unit, kelurahan, subdistrict, municality, province and national. The process was designed to accomodate the community needs and aspirations regarding with the development of their areas.
Beside to accomodate community needs, the annual development meeting at lowest level can be used as the forum for integration of all development projects taken part in the area. In case of Jakarta, Kelurahan has a big potential to coordinate and to manage the development projects undertaken in the area. There are so many source of funds coming from national project and province taken place at kelurahan area. This is to support the idea of promoting Lurah as Urban Manager in their respective areas.
Currently Jakarta has the strongest momentum to date as several initiatives are underway. The Jakarta Urgent Flood Mitigation Project (JUFMP) is under preparation and is an important public sector investment project that will have significant benefits for reducing flood risks. This Project shows the commitment of the Central and Provincial Governments.
On the other hand, Governorial Decree No. 147 year of 2009 on Organisation and Working Mechanism of Kelurahan. The decree stipulated that Kelurahan has authority to implement some tasks delegated by Municipality such as: community health, local safe and order and environmental cleansing. Developing a continuous flow in governance processes through inter-relationships among Government at the Regional and Local levels, and reaching out to communities to increase civic participation provides a tremendous opportunity for initiating the momentum towards developing sustainable practices.
The situation presents opportunities to improve the current conditions: (i) at a policy level with the DKI Provincial level Government, helping to identify systemic and institutional challenges; and (ii) facilitation of community engagement programs by targeting a set of carefully chosen Kelurahan’s associated with JUFMP as pilot locations. This initiative comes at a unique juncture of overall developments occurring in Jakarta and has strong support by the Local Government. The initiative is situated in the three Kelurahan/Sub Districts located in the most vulnerable area in the Northern part of Jakarta. These sub districts are Pademangan Barat, Pluit and Kapuk Muara.
Regarding with the formulation of LRAP, there is also urgent need to integrate the LRAP model into annual development planning process at Kelurahan level. Although, the scope of LRAP is only limited to climate-change related issues, but there are opportunities to cover all development issues in Kelurahan. Climate change issue become a starting point to open-up community awareness on the importance of their participation in development planning process as well as to make sure their voices heard by decision makers.
It is also possible for Provincial Government of DKI Jakarta to adopt and to replicate the approaches have been developed under LRAP formulation to other Kelurahan’s. The LRAP model can be used as ‘planning document at Kelurahan level integrated all development projects undertaken in the area.