Description and list of useful applications for workplace productivity. Web and Android Apps Android Apps Windows and Desktop Apps Google Chrome Tips Gmail Usage Tips Few useful websites

1. Productivity Apps For
Workplace
19th July, 2020Webinar
Organised by
Presenter: CA Rajesh Pabari (ContentCreator of
‘Make India Smart’YouTube Channel)

2. Structure ofWebinar on 19th July 2020
First 45-50 Minutes
• 10-12 mins for overall introduction
of a list ofApps that operate on
Web+Android both platforms
• 15-20 mins for covering 3 to 5 of
Second 40-50 Minutes
• Intro ofVarious Google Chrome
Extensions for 10-12 Minutes
and their functions
• 15 mins for covering a few of the• 15-20 mins for covering 3 to 5 of
the above apps
• 10-12 mins for intro of several Apps
that operate only on Android
Platform
• 15 mins for covering 3 to 5 of the
above apps
• 15 mins for covering a few of the
above extensions and apps
• In the remaining time,
MindMaps, GmailTips, Chrome
Shortcuts and other things if
time permits

3. Disclaimer
• The apps are recommended without any financial Interest whatsoever from
any of the organisations
• The apps are recommended with audience’s best interest in mind

4. A.Topics on DigitalTools for Professionals
• B. Apps – Web and Android (Available on Both)
• C. Only Android Apps
• D. Desktop Apps (Including Mindmaps)
• E. Chrome Apps and Extensions & F. ChromeTips and Shortcuts• E. Chrome Apps and Extensions & F. ChromeTips and Shortcuts
• G. GmailTips and Shortcuts
• H. Google SearchTips and Syntax (If time Permits)
• I. UsefulWebsites (If time Permits)
• J. Windows Useful Shortcuts and other tips (If time Permits)
• K. OtherTips andTechniques
• L. List of Apps useful for Remote Workplace Management

5. A book to Recommend – Author – Chris Bailey
• The Guy had $ 10,000 left in his bank apart
from 17,000 Education loan
• He was interested to explore the subject of
productivity for a year
• He refused 2 offers of full time job and went on
journey to explore Productivity
• He read as many things as he could on the• He read as many things as he could on the
subject
• Experimented a lot many ideas and finally
wrote the book about ideas that worked
• Really worth reading
• One book is equivalent to reading many books
• You will learn a lot of things from this and
implement it through some of the apps in the
PPT… Happy Productive Journey
- CA Rajesh Pabari, Make India Smart

7. Build a process, result and success will come
-Atomic Habits
One good habit will bring Several other good
habits and changes
-The Power of Habit

8. Productivity Mindset
Task App
Focus and Concentration FocusTo-Do
OnlyOneTask at Hand IKE ReminderAppOnlyOneTask at Hand IKE ReminderApp
ThreeTasks to focus at a
time
MicrosoftTo-Do
Note your ‘The OneThing’ MicrosoftTo Do/IKE
Reminder

9. B.Web and Android Apps (On Both)
App Function
Trello Work Management Tasks,To-do, team management,Task
Scheduler, File Sharing, Internal CommunicationTask and subtask
wise
Zenkit –Web and Android Project Management in various ways, List way, Mindmaps, Kanban,
Tables, etc
Evernote NoteTaking, Saving Articles from Online sources through ChromeEvernote NoteTaking, Saving Articles from Online sources through Chrome
Extension
MightyText RemotelyControl Phone, Useful for dialing, accessing SMS, etc
Google Doc and
Spreadsheets
Online Documents and CollaborationTool, Multiple persons can edit
at the same time, saving realtime,VoiceTyping in Google Docs in
multiple languages
Edx Free LearningCourses Online
Google Keep Notes, Reminders,Collaboration in Notes andTo Do with team
members by assigning

10. B.Web and Android Apps…..Cont….
App Function
Pocket Saving articles online and reading it aloud in phone and on web
Canva Useful for creating digital marketing materials, posters, thumbnails for
videos, etc.
MicrosoftTo Do To Do List management with a tonne of features, just likeTrello. Some less
features and some better ones.
Degoo Online Storage 100 GBDegoo Online Storage 100 GB
Mega.nz Online Storage 50GB
Lastpass Remember passwords
Toggl TimeTracker (Better one is Focus-to-do with limited functions in free app)
Or can try app called ‘Boosted’
FocusTo-Do TimeTracker (Experiment going on)

11. C. Only Android Apps
App Function
Drupe Dialer Dialer app with shortcuts for various app like, SMS, Call,
WhatsappChat,WA Call,WA video call (Within the call
history view)
Swiftkey Keyboard Best Keyboard so far, assign shortcuts to frequently used
phrases, paragraphs, descriptions,Address, Bank details,phrases, paragraphs, descriptions,Address, Bank details,
words, etc
Android Messages (Prefer SMS
Organizer from Microsoft)
The only best feature is you can access the SMS box from
web
Ike reminder Divided into four boxes, Important and Urgent, Important
but not urgent, and so on
AnyDesk (Also for Desktop) For remote desk access

12. Only Android Apps
App Function
Xrecorder Recording Mobile Screen video
MicrosoftOffice Lens Scanner app with good rating
DigitalWellbeing (DW) Stats of timing of apps used by us in phone
YourHour App timer, monitoring mobile usage (Same as DW)
Text Fairy OCR Reader, obtain text from pagesText Fairy OCR Reader, obtain text from pages
FocusTo-Do/Pomodoro Pomodoro andTimeTracker (All platforms)
SMSOrganizer SMS Management, Most Useful
Loop HabitTracker HabitTracking
Vflat Scanner
MindMaster by Edrawsoft MindMapping
Transno New App for Notes cum Mindmapping, Free Pro version
available for 365 days

13. Only Android Apps
App Function
MicrosoftOffice (All in
OneVersion)
Document viewer and editor with additional functions
LiveTranscribe Dictation tool
MicrosoftTranslator Dictation cum conversation with people of other
languageslanguages
Librera Best book reader that I came across so far
Blinkist One Book summary free everyday
Booklet Collection of Book Summaries Released every wed
Storyshots,GIGL,
Headway,ABS
Book Summaries

14. App Function and Additional Info
PDFill Various Useful functionalities for Office use, Free open source, for dealing with
PDF
http://www.pdfill.com/pdf_tools_free.html
LibreOffice MicrosoftOffice Alternative,Almost all things you can do except advanced
level functions
https://www.libreoffice.org/download/download/
D. Desktop Apps (Only for Desktop)
Calibre Books and PDFs Management,Conversion to Mobile readable formats, kindle
format
https://calibre-ebook.com/download_windows
Agent Ransack File Search, by name, by contents, filter by size, etc
https://www.mythicsoft.com/agentransack/
Audacity FreeAudio Editor, used by even professionals around the world
https://www.audacityteam.org/
F.lux https://justgetflux.com/ – Changing ColorTemperature of screen based on
sunlight of the geographical location, to save eyes from strains in the evening
part

15. App Function and Additional Info
XilisoftVideo
Downloader
Download video fromYouTube in chosen quality, 360, 480, 720, 1080 and
so on
Website http://www.xilisoft.com/youtube-software.html
Foxit PDF Reader One of the best alternatives to Adobe PDF Reader. Ps. MCA form filing,
cant do from Foxit https://www.foxitsoftware.com/pdf-reader/
Evernote for desktop Amazing app for notes management, can save material from web, can
send files from computer by right click, Free version is enough for notes
D. Desktop Apps (Only for Desktop)…Cont….
send files from computer by right click, Free version is enough for notes
saving, etc.
https://www.evernote.com/
AnyDesk Remote Desk Access. (Do shut the app after use, right click on App icon
and click ‘exit app’), Don’t set such apps for unattended access thru set
up of id and password https://anydesk.com/en
Freemind Creating MindMaps,Open Source Software freemind.sourceforge.net
SimpleMind Best software in this category (MindMaps) with Limited Functions
www.simplemind.eu
MindMaster Best FreeVersion MindMapApp so far tested
www.edrawsoft.com/mindmaster

16. E. Chrome Extensions and Apps
App Function and Other Details
MyWot Warns you with suspicious and dangerous website links by color codes
yellow, orange and red. It is community review based source of info
Trello Helps create cards (tasks) straight from Chrome. Has option to include
URL you are currently in. Includes thumbnail of the URL included.
Evernote Helps save articles and contents from web to your Evernote account. Can
choose to save whole page, simplified article, or just URL of the page.choose to save whole page, simplified article, or just URL of the page.
Can add tag and can choose a particular notebook from your several
notes.
Google Keep Add notes to Google Keep without leaving your browser tab, Option to
add current URL
LastPass Password manager,Asks to save id and password whenever created, if
already created gives option to fill up the id password. Can pick from
multiple id password for a particular website.
Extensity (Vimp) To save RAM, helps quick disabling unused chrome extensions

17. E. Chrome apps and Extensions…cont…
App Function and Other Details
Nimbus Screenshot Combined app for Screenshot taking and editing, also helps shoot
screen video
Awesome Screenshot App for Screenshot taking and editing after taking the screenshot
MailTrack (Paid) Helps track mail status, whether opened or not, when opened, how
many times opened, etc. Gives reminder if not opened in specifiedmany times opened, etc. Gives reminder if not opened in specified
time
Grammarly Helps suggest correction for grammatical errors, paid version has
additional features, but free version is good to go for basic errors.
Mercury Reader Clear reading of articles being surfed online. Dark and light theme
for ease on eyes, clears clutter from page, change font style and
size.

18. E. Chrome apps and Extensions…cont…
App Function and Other Details
ReadAloud Read the page with the help of Google inbuilt reading engines, even
reads Hindi, Gujarati, and other languages as well
OneTab Helps close all current tabs and merge their links into one page to saveOneTab Helps close all current tabs and merge their links into one page to save
RAM
Session Buddy Save session of multiple tabs when required, and reopen when resume
work
Pocket Save articles from browser and send to PocketApp and pocket account,
Pocket app can read it aloud from PocketApp

19. F. ChromeTips and Shortcuts
Website Function
Ctrl+T Open NewTab
Ctrl+Shift+T Open Recently ClosedTab (s)
Ctrl+W Close current tab
Alt+D Go to address bar
Ctrl+J Open Downloads ListCtrl+J Open Downloads List
Ctrl+End Go to end of the page
Ctrl+Home Go to top of the page
How to allow or block
website from showing
notifications in Chrome
Options > Settings > Privacy Settings > Site Settings >
Permissions > Notifications
Or you can click in search bar – ‘Notifications’
Setting to Restore
ClosedTabs by mistake
Options > Settings > On Startup > Select ‘Continue where you
left off’

20. G. GmailTips and Shortcuts
• How to enable Gmail shortcuts – Settings > See All Settings > Go to Keyboard
Shortcuts > Select On
• UseTemplate option from – Settings > See All Settings > Advanced Settings > Enable
Templates Option (use template option from "More options" menu in the compose
toolbar)
• Google Meet within Gmail• Google Meet within Gmail
• When you are in a particular mail
• C- Compose
• F- forward
• R – reply to sender alone
• A – reply to all marked in the mail
• Ctrl+Shift+c – go to cc in the mail

21. • Ctrl+Shift+b – go to bcc field in the mail
• Ctrl+Enter – Send the current mail
• Shift + U – mark current mail as unread and exit How to enable Gmail notifications in
Chrome Settings> All Settings > General tab> Go to Desktop Notification > Click allow
to the pop up in Chrome for sending notifications
• Use of Schedule Sending Mails
•
G. GmailTips and Shortcuts
• Use of Schedule Sending Mails
• For navigation within mailboxes - Click G, A (one by one) to view All Mails from
all types of inboxes in order to check missed mails, GI, GS, GB, GT, GD,
• Labeling of Mails and Coloring them
• Filtering, Blocking Mails and applying Labels Automatically for easy
identification
• Use of Confidential mode of sending mail. Only desired recipient can open the
mail - Recipients won’t have the option to forward, copy, print, or download
this email,You can specify if they should get a code (on sms) for opening that
mail

22. H. Google SearchTips and Syntax
• Add filetype:pdf (to view only PDF files in the search), filetype:doc – for word files
• intitle: "Narayan Murthy" "Ratan tata" (getting results of pages where these words
are appearing inTitle
• allintitle: "Narayan Murthy" Interview (get ALL mentioned words in the title of the• allintitle: "Narayan Murthy" Interview (get ALL mentioned words in the title of the
searched pages)
• allintitle:"Narayan Murthy" Interview filetype:pdf (brings results where all
mentioned words are inTitle of the searched PDF files)
• If added minus sign in front of a word, the pages with that word will be dropped
from searched results

23. I. UsefulWebsites
Website Function
GiveAwayOftheDay.Co
m
Paid apps free everyday. Need to install in 24 hour window.
Sometime annual license, many times lifetime free apps
without free upgrades
Wordpress – Blogging Blogging for Digital Marketing
Duolingo Language learningDuolingo Language learning
Fakespot Check Real reviews after analysing and discounting for fake
reviews on websites like
Getlinkinfo.com
Goodreads.com Book reviews and ratings
Alexa.com WebsiteTraffic and Ranking info

24. I. UsefulWebsites
Website Function
Desyner (Similar to
Canva)
Create designer poster, thumbnails, etc
https://spark.adobe.com/
sp/
CreateVideo Contents for Digital Marketing or presentation
Fast.com, Speedof.me Check Speed of InternetFast.com, Speedof.me Check Speed of Internet
OldApps Get old versions of popular apps
VirusTotal.com Pre verify files for suspicious contents before installing,
check URL before clicking there
Alternativeto.net Check alternative to any specific app or website, etc. that gives
similar functionalities

25. J.WindowsTips
• Window Key + D = Go to Desktop
• Window +1, 2, 3 = Go to respective app in the taskbar/open program
• Windows +L = Lock Computer Instantly• Windows +L = Lock Computer Instantly
• Windows + E = Open File Explorer
• Ctrl+Drag File = Create a copy
• Ctrl+Backspace = Delete One Word at a time instead of one character
• Ctrl+Shift+V =Pasting unformatted text in another window

26. K. OtherTips andTechniques
• Chrome Bookmarks – Sign in to chrome and sync (How to use Bookmark bar, how to
create folders in Bookmark bar, sorting bookmarks by categories, etc)
• Reading PDF files aloud (In Foxit Reader –ViewTab,Click on ReadAloud, Click Activate• Reading PDF files aloud (In Foxit Reader –ViewTab,Click on ReadAloud, Click Activate
ReadAloud) (Start reading by same steps – last step Click Read current page)
• InWeb Browser - Control + Left Click on a link - Open the link in a new tab (without
leaving the current page)
• Incognito Mode in Chrome for secure transactions and logins
• Using Browser as Media Player – Drop files in new tab (mp3, video)
• Use of Ctrl+Arrow keys to jump one word at a time

27. Apps Useful in Remote
Working and Office
ManagementManagement
The app names covered May or May not be covered in the
Lecture but as a suggestion list it has been compiled from
various sources, ratings and reviews

28. Apps forTask Management
Source: MckinseyArticle Published on 30th March,
2020
• Trello
• Jira
• Asana
•• Smartsheet
• Microsoft Planner
• Basecamp

29. Apps for Content Creation
Source: McKinsey Article 30/03/2020
• Office 365
•• Google Docs (Gsuite)
• Confluence
• Miro

30. Apps forVideo Conferencing
(Source:Various)
• GoogleMeet
• Zoom
•• MicrosoftTeams
• WebEx
• JioMeet
• GoToWebinar

31. Apps for Documents and File Sharing
(Source:Various)
• Google Drive
• Box
•• Dropbox
• Sharepoint
• Degoo
• Mega.nz

32. Productivity Apps For
Workplace
19th July, 2020Webinar
Organised by
CA Rajesh Pabari
(Content Creator of
‘Make India Smart’YouTubeChannel)
Reach out onWhatsApp to Get Updates about videos being uploaded
on the Channel +918097216002

33. THANK YOU
Leave Feedback on carajeshpabari@gmail.com