Gulele Sub-City TVET Office Institutional Quality audit Expert report World Vision Ethiopia

1. Gulele Sub-City TVET Office Institutional Quality audit
Expert report World Vision Ethiopia
By Berhanu Tadesse Taye
Monday, April 13, 2015
The organization Undertake several activities like expanding educational
institutions, community development work and also graduates trainees from the
institution as well as benefiting them by purchasing machineries and tools to make
the graduate trainees organized in the form of MSEs entrepreneurs or association.
Consequently to bring them in to strong form of organization, sustain enterprise,
associated with micro finance.
The target area of their expansion work is shiro Meda Technical Vocational
Education and Training (TVET) institution. The project donor has agreed to
expand the TVET institution. The special donor of South Korea, the name of
specific place which donate us, it said to be “Chungbuk located in central part of
South Korea”.
The project has been implemented in to three phases.
1. The first phase completed with G+1,

2. 2. The second one also ended with G+4 building hence, beside to this, that is even
now September 2014 the third phases will start after few days.
3. The newly launched construction of B+1 (basement plus ground) building will
be built for the purpose of opening automotive department.
The design, sketch building work finished by sub-city architectural, structural,
electrical and building quantity surveying etc. The work completed by Sub-city
Engineers after carrying out the building design provided for the donors.
In the first phase this project was started (2009 and completed 2012), which is
G+1 building consisted three classrooms, five workshops and two office rooms.
Meanwhile the second phase was started (2012) which they completed and
provided for the college August 22, (2014), i.e. G+4 building with two workshops,
nine classrooms, library, meeting hall, a store and 5 office rooms had been
constructed at a cost of more than 22 million birr. This budget excluded the third
phase of the project. The aim of the building expansion empowering the shiro
Meda area peoples i.e. the youth, the adult and the special needs.
Third phase of the project included The donor provided aggregate budget of
320,302.00 USD (6,406,040.00 Ethiopian birr) for the entire programme
supporting the TVET institution. The initial allocated of budget for building of
basement plus one (B+1) construction 270,000 USD (5,400,000 Ethiopian birr).

3. Due to this reason the institution department also enhance in number;
1. Construction department including electricity and plumbing offers level III.
2. Metal work fabrication and wood work technology offers level III.
3. Leather garment appropriate to offer training level II
4. This year new department will commence i.e. information communication
technology (ICT) and computer science level III.
5. Automotive technology (repaired car both electrical parts of the car, mechanical
parts…… including others cars’ service), after the end of next year (2015), we
intend to launch this department. Due to the fact that intake rate of the institution
will rise from 1393-2500. It is good achievement of the institution and for the Sub
City TVET office.

4. This Week’s Brief Work Progress Report About Shiro Meda
TVET Institute based on the donation obtained from World
Vision Ethiopia.
World Vision Ethiopia donates a budget for Shiro Meda TVET institute for the
purpose of opening new automotive department, expansion and upgrading the
institute. The budget includes both capital expenditure and recurrent budget
allocation and execution in 2014/15 fiscal budget year from Septembers on wards.
The donor provided aggregate budget of 320,302.00 USD (6,406,040.00 Ethiopian
birr) for the entire programme supporting the TVET institution. The initial
allocated of budget for building of basement plus one (B+1) construction 270,000
USD (5,400,000 Ethiopian birr). Following this, budget was distributed for the
programme which includes purchasing of heavy duty machineries for a total sum
of 27,865 USD (557,300 Ethiopian birr), tools (Utensils and equipment)
11407USD (228,140 Ethiopian birr) according to world vision.
To fulfill the government standards automotive workshop, World Vision Ethiopia
equipped the institute with benches and shelves with the total sum of 2718 USD
(54360 Ethiopian birr), the donors also allocated the institute with class rooms and
office furniture with expense of 1442 USD (28,840 Ethiopian birr), the allocation
was also distributed for reference books with 755 USD (15,100 Ethiopian birr), the
support goes for IG’s at cost of 1903 USD (38,060 Ethiopian birr), the support
includes expenditures for trainees school fees for centre of occupational
competency assessment and certification (COCAC) with the total amount of 3462
USD (69,240 Ethiopian birr), and also for training for trainees and trainers on
themes of business competency and saving and credit with 750 USD (15,000
Ethiopian birr), Purchased heavy machineries, equipments and tools this fiscal year

5. for the Shuro Meda TVET in the amount of 1,384,740 Ethiopian birr. Really
thanks for World Vision Ethiopia for its bounteousness work of them!
For the progress of the project, the assigned body worked in such a way that the
task force evaluation was carried out at three TVET colleges for pre test
assessment purpose: namely Entoto, Tegbared, and General Wingate TVET
Colleges automotive workshops for the purpose of selecting the best workshop and
benchmark it. Due to proximity of Entoto TVET Polytechnic College, the task
force visited two G+1 buildings auto workshops. The institute was visited
persistently. After thorough investigation, the task force found out enormous
problems.
To mention some of the core problems: - the automotive workshops visited were
not built in a modern manner, no room for tools (mini-store) for the immediate use
of training in the workshop of the newly, the automotive department had a space
capacity of occupying only one car at a time as other rooms have not served other
cars because of unplanned space of the workshop. It is impossible to use the
forklift as the roofs are low in the over head to move cars from place to place, no
ventilation in the work shop, misused of the allocated capital budget,
The buildings which are deliberately made for automotive department workshops
haven’t enough space for practical teaching and learning processes, if the institute
wants to change in to other department or classroom they can’t change the
workshop in to classrooms because it was built in the forms of castle as it is not
transparent. Therefore the building should be demolished because of the above
problems.

6. From the experiences of those visited polytechnic colleges, both constructive and
destructive lessons have been obtained. The visit was intended to share the
constructive experiences from them and to be careful not to repeat the
shortcomings of the institutes.
To avoid the quality problem of the training workshop, the task force team has
assessed three TVET colleges design of automotive department. Hence, we have
preferred Tegbareid TVET polytechnic college. The standards criteria to make
selective such as the organization of Auto workshop has enormity (great size) both
the ground and the first floor which is capable and enough space to hold and
accommodates cares.
During the visit, the researchers noticed that the building of the Entoto polytechnic
college not giving service since it was built; therefore, the researcher was
convinced that the two buildings in the compound were not giving service either
because of ignorance or corruption problems of the administrators.
The visit was intended to benchmark the practices of the polytechnic Colleges.
Among these are: there is no proper design two G+1 building, The new buildings
accommodate not more than one car including heavy machinery like fork-lift for
holding the car repair and wash.
The old automotive building of the Entoto TVET polytechnic College is better than
the new one because the workshop has car fork-lifts, accommodate many cars in
the workshop enough space for storage of tools, practical rooms, electric, painting
and decorating workshops are available.
The researcher is confident that the donation granted by the world vision Ethiopia
would resolve the current problems faced by Shouro Meda TVET institute by

7. helping design a new all rounded building that easily help facilitate the teaching
and learning process.
Consequently, Shiro Meda TVET has been design two building parts i.e. the
ground floor accommodate mechanical parts of the cars and first floor
accommodate electrical parts of the department units. The cars also facilitating
able to climb the first floor but after the donor agreement they omit it.
As we have already requested Gulele Sub City House and Construction
Development Office, among other works or the entire parts of the building the
remaining,
(1) Size of grade beam, basement and roof beams and stirrup size and spacing,
(2) Reinforcement details for car ramp and how it is joined with beams and
columns.
(3) Roof truss detail
(4) Column stirrups size and spacing retaining wall/at least for the three sides of
the building
(5) Retaining wall/at least for the three sides of the building (it is not included in
bill of quantity) (new amendment works ready for bid and tender) the sub-city
House and Construction Development Office completed detail blueprint,
(6) Sewage (water drainage)
Indeed most of the above work finished by the office. I hope that the office would
work hand in hand with Gulele Sub City TVET office and Shiro Meda TVET
institute by solving the problems of the design, monitoring and evaluation work of

8. the new building of the institute. Therefore, I hope that the office would provide us
with all the necessary support so that we would accomplish the implementation of
the plan based on the schedule.
I would like to acknowledge the great kindness work of South Korea (Chungbuk)
World vision Ethiopia (WVE), that shows their keen related regarding to our
countries Historical and social contact. It’s work place of NGO found around
Gulele sub-city development program office in A.A. around Shiro Meda.