Does your organisation struggle with getting stuff done? In this slideshow I show you how the organization I work for get stuff done. The organisation I work for is Knightstone Housing. In the last slideshow I showed how good ideas are raised and become great ideas. Once an idea has passed through the first phase they go on the awaiting scheduling list. This is how ideas move from the awaiting scheduling list to and get done.

2. Idea List Proposal
High Level
Requirement
s
Solution
Design
Approach
• Ideas submitted to champions
• Champion validates idea
• Champion submits good idea
• Idea goes on the great idea list
• Champions meeting prioritises list

3. Idea List Proposal
High Level
Requirement
s
Solution
Design
Approach
• Question 1 - What is the problem that the idea needs to
fix?
• Question 2 – What is the impact of the problem?
• Question 3 – Who does the problem affect?
• Question 4 - What would a successful outcome look
like?
• Question 5 – What is the benefit?

4. Idea List Proposal
High Level
Requirement
s
Solution
Design
Approach
• Do we have enough information to design a solution?
• If yes move to solution design stage
• If no business analyst to capture high level
requirements
• High level needs
• No flow diagrams

5. Idea List Proposal
High Level
Requirement
s
Solution
Design
Approach
• Step 1 – Describe the solution
• Step 2 – Draw the solution
• Step 3 – Cost
• Step 4 – Impact
• Step 5 – Issues and risks
• Step 6 – Pros and cons
• Step 7 – Effort
• Step 8 – Recommendation

6. Idea List Proposal
High Level
Requirement
s
Solution
Design
Approach
• Work Packages
• Waterfall project
• Agile project

7. Work
Package
Awaiting
Scheduling
Go
Document
• Not complex
• Requires 1 person
• Can be done in 5 days
• Has no dependencies
• Low risk

8. Work
Package
Awaiting
Scheduling
Go
Document
• Formal work entered into portfolio plan
• Waits for resource to become available

9. Work
Package
Awaiting
Scheduling
Go
Document
• The problem being solved (the reason for the work)
• Benefit of doing the work
• How much effort is involved along with any costs
• Any high risks
• Any known issues
• What is in scope
• What is out of scope
• Plan of what will happen and when

10. Project Needs
Awaiting
Scheduling
Go
Document
Approval
• Waterfall or agile
• Complex
• Requires a team of resources
• There are dependencies

11. Project Needs
Awaiting
Scheduling
Go
Document
Approval
• Waterfall – Detailed requirements
• Agile – Product backlog produced

12. Project Needs
Awaiting
Scheduling
Go
Document
Approval
• Project plan created
• Project entered into portfolio plan
• Waits for resource to become available

13. Project Needs
Awaiting
Scheduling
Go
Document
Approval
• The problem being solved (the reason for the project)
• Benefit of doing the work
• How much effort is involved along with any costs
• Any high risks
• Any known issues
• What is in scope
• What is out of scope
• Plan of what will happen and when

14. Project Needs
Awaiting
Scheduling
Go
Document
Approval
• Approval to proceed
• Expenditure approved if required

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