6. ORGANIZING: THE TO-DO LIST
Helps you prioritize
Helps you overcome procrastination
It’s a critical starting point
7. ABCS TO PRIORITIZING
Write to-do list
Review list: Break large tasks into smaller
tasks
Delegate those tasks more appropriate
for someone else
Schedule your day (week). Assign a
deadline for each task
Understand when you are most focused/
energized) in whole day.
8. Priorities
A
Urgent AND important
Support a long term goal
Support others you work with
Ask: What terrible thing would happen if I
didn’t do this today?
Only top priorities get A category
9. Priorities
B
Important but not urgent
Time (waiting period) usually elevates to
A or drops to C
Never do a B task when there is an A task
the needs to be finished
Mild consequences for not doing this
(some may be unhappy/inconvenienced)
10. Priorities
C
Not important or urgent
Sometimes are not important but are
urgent
No consequences for not doing this
Nice to do
11. URGENT NOT URGENT
Important A
Deadline
Presentation tomorrow
Scheduled at work
B
Paper due next month
Planning
Some calls or requests
Pick child up at daycare Rejuvenation time
Not
important
C
Interruptions
Disruptions
Some calls
C
Trivia
Busy work
Time wasters
Friend asks favor Gaming, Facebook
Prioritization Grid
12. ORGANIZING: SCHEDULES
Get the big picture (semester, work cycle,
vacations)
Determine how much time it takes to
complete various tasks
Plan a balanced schedule (fixed and
flexible tasks)
Identify odd hours and small bits of time
– plan how you can use them
13. ORGANIZING: SCHEDULES Cont…
Schedule time for prioritizing
Schedule breaks and time for
rejuvenation
Enter all this somewhere (paper, outlook,
phone app)
14. ORGANIZING: SCHEDULES
Do one thing at a
time,& while doing
it put your whole
soul into it to the
execution of all
else.
Swami Vivekanand
15. OVERCOMING PROCRASTINATION
Recognize that you are procrastinating
Evaluate & diagnose your procrastination:
e.g. reasons, what parts of the task
Plan a balanced schedule (fixed and
flexible tasks)
Identify odd hours and small bits of time
– plan how you can use them
16. COUNTER-MEASURES AGAINST PROCRASTINATION:
use to-do list
break large tasks into smaller parts
schedule specific times to do things you
are mostly likely to put off
address reasons (e.g. don’t like the task,
hard to start, fear of failure)
reward yourself for starting and finishing
17. Avoid taking on too much
Learn to set limits and say no thank you
Learn to delegate, share work, let others
help
19. FINAL TIPS
Use small bits of time, odd hours, waiting
time
Handle paper (email, etc.) only once
Use automatic systems when possible
Get enough rest, eat well, exercise
Ask for advice when needed
20. PLAN TODAY!
Managing your time increases your
success
Managing your time well reduces stress
Managing your time well enhances work-
life balance
21. The bad news is
time flies. The
good news is
you're the pilot.
-Michael Althsuler
