2. Contents
Methodology
Numbered list
Page layout | Set paper size
Page number | Modify numbering
Insert header
Inspect document
Default location to save the document
Save in previous versions
Apply shadow styles to shapes
AutoCorrect options
Line Spacing
Character spacing
Compress pictures
Protect document with restriction options
Apply styles
Modify styles
Page color
Insert pictures
Insert table of contents
Work with a table of figures
Mark a document as final
Find and replace text with format
Clear format
Create styles
Modify columns width
3. Header in the first page
Add a formula within a table
Paste special tool
Sort data within a table
Find and Replace options
Modify Word Art
Merge cells in a table
Insert tables in a document
Insert a section break
Organize text in columns
Insert text in a text box
Use the Reviewing Pane
Use the Track Changes
Insert comments
Use bookmarks
Paragraph spacing
Insert and view comments
Inspect the document
Create a building block
Insert a text box
Change tracking options
Compare documents
Contents
4. Methodology
•Each slide has a color box that corresponds to a topic to develop, focused on a particular
objective.
•Topics are developed with specific exercises in each slide. They are included in a .zip folder with
this presentation.
•Finally, there is a set of steps to graphically follow the use of the tool.
Color box:
It mentions the certification
topics that are covered in that
slide.
Objective box:
It explains the required objective and
emphasizes the learning of the
certification topics.
Preview box:
You will find a quick visual guide
about the topic to easily locate the
exercise to be done.
Certification exercises box:
Sometimes you will find a link to a
practical exercise with the data you
need for reviewing what you know.
Home button:
Press this button to return to the
topic index.
5. Numbered list
Objective:
Add numbers to text lines to create a
list.
Certification exercises:
Use practice 13 for Word
Approximate time: 15 minutes
Numbered list
1. Home tab
2. Paragraph group
3. Multilevel list
Preview
6. Page Layout | Set paper size
Objective:
Choose a different paper size
Certification exercises:
Use practice 13 for Word
Approximate time: 15 minutes
Preview
Size of paper
1. Page Layout tab
2. Page Setup group
3. Page Setup
4. Paper tab
5. Paper size to A4
7. Page number | Modify numbering
Objective:
Number the pages in the documents
Certification exercises:
Use practice 14 for Word
Approximate time: 15 minutes
Page number
1.- Insert tab
2.-Header & Footer group
3.-Page Number
4.-Format Page Numbers…
Preview
8. Insert header
Objective:
Insert different default headers
Certification exercises:
Use practice 15 for Word
Approximate time: 10 minutes
Alphabet header
1.- Insert header
2.- Header & Footer group
3.- Header
Preview
9. Inspect document
Objective:
Be sure that a document is safe to be
shared without personal data or hidden
notes.
Certification exercises:
Use practice 15 for Word
Approximate time: 10 minutes
Inspect document
1.- Office Button
2.-Prepare
3.-Inspect document
Preview
10. Objective:
Set save options
Certification exercises:
Use practice 16 for Word
Approximate time: 15 minutes
Preview
Change default location
1. Office Button
2. Word Options
3. Advanced
4. File Locations
5. File types: Documents
6. Modify
Default location to save documents
11. Objective:
Set save options
Certification exercises:
Use practice 16 for Word
Approximate time: 15 minutes
Save in 97-2003 version
1. Office Button
2. Save As
3. Word 97-03 Document
Preview
Save documents in previous versions
12. Apply shadow styles to shapes
Objective:
Format pictures to apply brightness,
contrast or insert text with the picture
Certification exercises:
Use practice 7 for Word
Approximate time: 30 minutes
Format Picture
1.-Picture Tools tab
2.-Format tab
3.-Shadow Effects group
Preview
13. AutoCorrect options
Objective:
AutoCorrect options to correct a
document or add text using key
combinations
Certification exercises:
Use practice 7 for Word
Approximate time: 30 minutes
AutoCorrect Options
1.- Office Button
2.-Word Options
3.-Proofing
4.- AutoCorrect Options
Preview
14. Line Spacing
Objective:
Set the spacing in a paragraph to change
the space between lines
Certification exercises:
Use practice 10 for Word
Approximate time: 20 minutes
Preview
Line Spacing
1.Home tab
2.Paragraph dialog box
3. Before to 12 pt.
15. Character Spacing
Objective:
Change the spacing between characters
to collapse or expand them
Certification exercises:
Use practice 10 for Word
Approximate time: 20 minutes
Preview
Character spacing
1.Home tab
2.Font dialog box
3.Character spacing tab
4.Expanded
16. Compress pictures
Objective:
Apply formats to a picture
Certification exercises:
Use practice 5 for Word
Approximate time: 20 minutes
Compress Pictures
1 - Picture Tools tab
2.-Format tab
3.- Adjust group
4.- Compress Pictures
Preview
17. Protect the document with restriction options
Objective:
Protect a document
Certification exercises:
Use practice 5 for Word
Approximate time: 20 minutes
Protect Document
1.- Review tab
2.- Protect group
3.- Protect Document
4.- Restrict Formatting and Editing
Preview
18. Apply styles
Objective:
Format text using styles
Certification exercises:
Use practice 1 for Word
Approximate time: 30 minutes
Preview
Add styles
1.-Home tab
2.-Styles group
3.-More arrow
19. Modify styles
Objective:
Modify a style
Certification exercises:
Use practice 1 for Word
Approximate time: 30 minutes
Modify styles
1.- Home tab
2.-Styles group
3.-Drop-down list
4.-Modify
Preview
20. Page color
Objective:
Background color in the text when
printing documents
Certification exercises:
Use practice 24 for Word
Approximate time: 20 minutes
Preview
Page color
1. Page Layout tab
2. Page Background group
3. Page Color
21. Insert Pictures
Objective:
Illustrate documents with pictures or
drawings.
Certification exercises:
Use practice 24 for Word
Approximate time: 20 minutes
Preview
Insert Pictures
1. Insert tab
2. Illustrations group
3. Picture
22. Insert a table of contents
Objective:
Use styles to easily create a table of
contents based on styles
Certification exercises:
Use practice 19 for Word
Approximate time: 25 minutes
Preview
Table of contents
1.- References tab
2.-Table of Contents group
3.- Table of Contents
4.- Insert Table of Contents
5.-Options button
6.-Select only Heading 4
23. Work with a table of figures
Objective:
Make a list with all the illustrations,
tables or formulas in a document.
Certification exercises:
Use practice 19 for Word
Approximate time: 25 minutes
Table of Figures
1.- References tab
2.-Captions group
3.- Insert Table of Figures
Preview
24. Mark the document as final
Objective:
Mark a document as final to avoid that
receivers make any change on it, the
document is marked as read only.
Certification exercises:
Use practice 8 for Word
Approximate time: 10 minutes
Mark as final
1.-Office Button
2.-Prepare
3.-Mark as Final
Preview
25. Find and replace text with format
Objective:
Find and replace text
Certification exercises:
Use practice 9 for Word
Approximate time: 20 minutes
Replace
1.Home tab
2.Editing group
3.Replace
4.More button
5.Format button
6.Font
Preview
26. Clear Formatting tool
Objective:
Clear formatting in a paragraph using
the Clear Formatting tool
Certification exercises:
Use practice 9 for Word
Approximate time: 20 minutes
Clear Formatting
1. Home tab
2. Font group
3. Clear Formatting
Preview
27. Create styles
Objective:
Create a style based on an existing
format
Certification exercises:
Use practice 11 for Word
Approximate time: 25 minutes
Preview
Create style
1.-Select the text
2.-Home tab
3.-Styles group
4.- Lower arrow in the Styles group
5.- New Style button in the lower part of the window
28. Modify column width
Objective:
Change column width in a newspaper
style
Certification exercises:
Use practice 11 for Word
Approximate time: 25 minutes
Preview
Change column width
1.- Page Layout tab
2.- Page Setup group
3.- Columns
4.- More Columns
5.- Width and spacing
29. Header in the first page
Objective:
Place a different header in the first page
of a document
Certification exercises:
Use practice 6 for Word
Approximate time: 10 minutes
Different header
1.- Insert tab
2.-Header & Footer group
3.-Header
4.- Edit Header
Preview
30. Add a formula within a table.
Objective:
Add a formula within a table in Word
Certification exercises:
Use practice 6 for Word
Approximate time: 10 minutes
Add formulas to a table
1.-Select the table
2.-Table Tools tab
3.-Layout tab
4.- Formula
Preview
31. Paste special tool.
Objective:
Paste smart tag
Certification exercises:
Use practice 12 for Word
Approximate time: 10 minutes
Paste special
1.Copy some text
2.Paste
3.Use the Paste smart tag
4.Keep Text Only
Preview
32. Sort data within a table
Objective:
Sort the content within a table
Certification exercises:
Use practice 12 for Word
Approximate time: 10 minutes
Preview
Sort data within a table
1. Select the table
2. Table Tools tab
3. Layout tab
4. Data group
5. Sort
33. Find and replace options
Objective:
Find text in a document and replace it
with another one, only text or format
Certification exercises:
Use practice 26 de Excel
Approximate time: 10 minutes
Replace text
1.Home tab
2.Editing group
3.Replace
Preview
34. Modify WordArt
Objective:
Create artistic text with WordArt
Certification exercises:
Use practice 26 de Excel
Approximate time: 10 minutes
Insert WordArt
1. WordArt Tools tab
2. Format tab
3. WordArt Styles
Preview
35. Merge cells in a table
Objective:
Merge and split cells in a table
Certification exercises:
Use practice 20 for Word
Approximate time: 10 minutes
Preview
Merge cells in a table
1. Table Tools tab
2. Layout tab
3. Merge group
4. Merge Cells
36. Insert tables in a document
Objective:
Insert a quick table
Certification exercises:
Use practice 20 for Word
Approximate time: 10 minutes
Preview
Insert a table
1.Insert tab
2.Tables group
3.Table
4.Insert Table
37. Insert a section break
Objective:
Use section breaks to separate each
part of the document. For example, you
may create a group containing a page
with different margins.
Certification exercises:
Use practice 4 for Word
Approximate time: 10 minutes
Page break
1. Page Layout tab
2. Page Setup group
3. Breaks
4. Section Breaks
5. Continuous
Preview
38. Organize text in columns.
Objective:
Set columns in a newspaper style
Certification exercises:
Use practice 4 for Word
Approximate time: 10 minutes
Preview
Text in columns
1. Page Layout tab
2. Page Setup group
3. Columns
4. Two
39. Insert text in a text box.
Objective:
Insert a text box in a document
Certification exercises:
Use practice 2 for Word
Approximate time: 10 minutes
Text box
1.- Insert tab
2.-Text group
3.- Text Box
4.- Simple Text Box
Preview
40. Use the Reviewing Pane
Objective:
The Reviewing pane contains a
summary of the changes in the
document
Certification exercises:
Use practice 3 for Word
Approximate time: 10 minutes
Reviewing Pane
1. Review tab
2. Tracking group
3. Show Markup
4. Reviewers
5. Changes group
6. Accept button
7. Accept All Changes Shown
Preview
41. Use the Track Changes
Objective:
Control the changes in a document
including insertions, deletions and
format changes.
Certification exercises:
Use practice 17 for Word
Approximate time: 10 minutes
Preview
Track Changes
1. Review tab
2. Tracking group
3. Track Changes
4. Change User Name
42. Insert comments
Objective:
Work with comments to document a
work
Certification exercises:
Use practice 17 for Word
Approximate time: 10 minutes
Preview
Comments
1.- Select some text
2.- Review tab
3.- Comments group
4.- New Comment
43. Use bookmarks.
Objective:
Work with bookmarks to navigate in a
document
Certification exercises:
Use practice 18 for Word
Approximate time: 10 minutes
Go To
1.- Home tab
2.- Editing group
3.-Find
4.-Go To
Preview
44. Paragraph spacing
Objective:
Paragraph spacing manual formatting
Certification exercises:
Use practice 18 for Word
Approximate time: 10 minutes
Spacing
1.-Home tab
2.-Paragraph group
3.-Line Spacing
Preview
45. Insert and view comments
Objective:
Work with comments to document text
Certification exercises:
Use practice 22 for Word
Approximate time: 10 minutes
Comments
1.-Review tab
2.-Comments group
3.-Next
Preview
46. Inspect documents.
Objective:
Make sure that a document is safe to be
shared
Certification exercises:
Use practice 22 for Word
Approximate time: 10 minutes
Inspect document
1.- Office Button
2.- Prepare
3.- Inspect Document
Preview
47. Create a building block
Objective:
To save time when creating a document,
you may use building blocks
incorporated in galleries.
Certification exercises:
Use practice 25 for Word
Approximate time: 10 minutes
Preview
Quick Block
1.Insert tab
2.Text group
3.Quick parts
4.Save Selection to Quick Part Gallery
48. Insert a text box
Objective:
Add text into a shape just like you would
do it with the content of a document.
Certification exercises:
Use practice 25 for Word
Approximate time: 10 minutes
Preview
Text box
1.Insert tab
2.Text group
3.Text box
4.Pinstripes Quote
49. Change tracking options
Objective:
Control the inserted changes in a
document including insertions,
deletions and format changes.
Certification exercises:
Use practice 21 for Word
Approximate time: 10 minutes
Activate or deactivate the track changes tools
1.Review tab
2.Tracking group
3.Track Changes
4.Change Tracking Options
Preview
50. Compare documents.
Objective:
Compare document so several
reviewers include their comments and
provide feedback.
Certification exercises:
Use practice 23 for Word
Approximate time: 10 minutes
Compare documents
1.- Review tab
2.-Compare group
3.-Compare
4.- Compare
Preview
