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Triad 2010 power_point_chapter_3

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Triad 2010 power_point_chapter_3

  1. 1. Chapter 3 Formatting Presentations
  2. 2. PowerPoint 2010 Formatting Presentations <ul><li>Skill 3.1 Changing the Presentation Theme </li></ul><ul><li>Skill 3.2 Changing the Color Theme </li></ul><ul><li>Skill 3.3 Changing the Theme Effects </li></ul><ul><li>Skill 3.4 Changing the Slide Background </li></ul><ul><li>Skill 3.5 Changing Fonts </li></ul><ul><li>Skill 3.6 Changing the Look of Text Boxes </li></ul><ul><li>Skill 3.7 Applying Quick Styles to Text Boxes </li></ul><ul><li>Skill 3.8 Applying Quick Styles to Tables </li></ul><ul><li>Skill 3.9 Using the Shape Styles Gallery </li></ul><ul><li>Skill 3.10 Changing the Layout of SmartArt </li></ul><ul><li>Skill 3.11 Using the Picture Style’s Gallery </li></ul><ul><li>Skill 3.12 Showing the Ruler and Gridlines </li></ul><ul><li>Skill 3.13 Changing the Size of Images </li></ul><ul><li>Skill 3.14 Changing the Size of a Placeholder </li></ul><ul><li>Skill 3.15 Aligning, Grouping, and Rotating Images </li></ul><ul><li>Skill 3.16 Applying Animation Effects </li></ul><ul><li>Skill 3.17 Modifying Animations </li></ul>3-
  3. 3. PowerPoint Skill 3.1 Changing the Presentation Theme <ul><li>A theme is a group of formatting options that you apply to a presentation. </li></ul><ul><li>Themes include font, color, and effect styles that are applied to specific elements of a presentation. </li></ul><ul><li>In PowerPoint, themes also include background styles. </li></ul><ul><li>When you apply a theme, all the slides in the presentation are affected. </li></ul>3-
  4. 4. <ul><li>Click the Design tab. </li></ul><ul><li>In the Themes group, click the More button. </li></ul><ul><li>Select an option in the Themes gallery. </li></ul><ul><li>All the slides in your presentation now use the new theme. </li></ul>To Apply a Theme to the Presentation 3-
  5. 5. PowerPoint Skill 3.2 Changing the Color Theme <ul><li>A color theme is a set of colors that complement each other and are designed to work well in a presentation. </li></ul><ul><li>A color theme will change the color of backgrounds, placeholders, text, tables, charts, SmartArt, and drawing objects in a presentation. </li></ul><ul><li>When you apply a theme to a presentation, this includes a color theme, which includes default theme colors for presentation elements. </li></ul><ul><li>You can change the color theme without affecting the other components of the theme. </li></ul>3-
  6. 6. <ul><li>Click the Design tab. </li></ul><ul><li>In the Themes group, click the Theme Colors button. </li></ul><ul><li>Select a color theme from the list that appears. </li></ul>To Apply a Color Theme to a Slide Master 3-
  7. 7. <ul><li>Click the Design tab. </li></ul><ul><li>In the Themes group ,click the Theme Colors button. </li></ul><ul><li>Select Create New Theme Colors . . . </li></ul><ul><li>In the Create New Theme Colors dialog box, change the theme colors and give the theme a name. </li></ul><ul><li>Click the Save button. </li></ul>To Create a Custom Color Theme 3-
  8. 8. PowerPoint Skill 3.3 Changing the Theme Effects <ul><li>Theme effects consist of a set of line, fill, and custom effects that can be applied to objects in a presentation. </li></ul><ul><li>Microsoft includes 40 prebuilt theme effect combinations for use in Word, Excel, PowerPoint, and Outlook. </li></ul><ul><li>Unlike theme fonts and theme colors, you cannot create your own theme effects in the Microsoft Office 2010 applications. </li></ul>3-
  9. 9. <ul><li>Click the Design tab. </li></ul><ul><li>In the Themes group, click the Theme Effects button. </li></ul><ul><li>Select a theme effect from the gallery that appears. </li></ul>To Apply Theme Effects to the Presentation 3-
  10. 10. PowerPoint Skill 3.4 Changing the Slide Background <ul><li>A background is the graphic element that fills a slide. </li></ul><ul><li>Backgrounds can be solid colors, textures, or even images. </li></ul><ul><li>Each theme in PowerPoint provides a variety of background styles from which to choose. </li></ul><ul><li>Background styles acquire their colors from the presentation’s theme and range in color from light to dark. </li></ul><ul><li>The background styles for themes also include different background textures, depending on the theme you choose. </li></ul>3-
  11. 11. <ul><li>Click the Design tab. </li></ul><ul><li>In the Background group, click the Background Styles button. </li></ul><ul><li>Select an option from the Background Styles gallery. </li></ul>To Change the Background Style 3-
  12. 12. <ul><li>Click the Design tab. </li></ul><ul><li>In the Background group, click the Background Styles button. </li></ul><ul><li>To open the Format Background dialog box, select the Format Background . . . command at the bottom of the Background Styles gallery. </li></ul><ul><li>Here you can change the fill to a solid fill, gradient fill, or picture fill. </li></ul><ul><li>Use the tools in the dialog box to further customize the background, including colors and the amount of transparency. </li></ul>To Create a Custom Background Style 3-
  13. 13. PowerPoint Skill 3.5 Changing Fonts <ul><li>A font , or typeface, refers to a set of characters of a certain design. </li></ul><ul><li>The font is the shape of the character or number as it appears on-screen. </li></ul><ul><li>You can change the look of text by changing the font, the font size, or the font color. </li></ul>3-
  14. 14. <ul><li>Select the text to be changed </li></ul><ul><li>On the Home tab, in Font group </li></ul><ul><li>a. To Change the Font </li></ul><ul><ul><li>Click arrow next to the Font box. </li></ul></ul><ul><ul><li>Scroll list to find font. </li></ul></ul><ul><ul><li>Click the font name. </li></ul></ul><ul><li>b. To change the size of the text: </li></ul><ul><ul><li>Click arrow next to the Font Size box. </li></ul></ul><ul><ul><li>Scroll list to find font size. </li></ul></ul><ul><ul><li>Click the size you want. </li></ul></ul><ul><li>c. To change the color of the text: </li></ul><ul><ul><li>Click the arrow next to the Font Color button. </li></ul></ul><ul><ul><li>Click the color you want. </li></ul></ul>To Change the Font, Font Size, and Font Color 3-
  15. 15. PowerPoint Skill 3.6 Changing the Look of Text Boxes <ul><li>Text boxes are content containers that allow you to place text anywhere on a slide. </li></ul><ul><li>When you first add a text box to a slide, the text box uses the default font from the theme and has no background or border. </li></ul><ul><li>If you want the text in a text box to stand out on a slide, you can customize the look of the text box by applying fill, outline, and shape effects. </li></ul>3-
  16. 16. <ul><li>Select the text box you want to change. </li></ul><ul><li>Click Format tab under Drawing Tools. </li></ul><ul><li>In Shape Styles group, </li></ul><ul><li>To change the fill effects on a text box: </li></ul><ul><ul><li>Click Shape Fill button. </li></ul></ul><ul><ul><li>Select an option from color palette. </li></ul></ul><ul><li>To change shape outline of a text box: </li></ul><ul><ul><li>Click the Shape Outline button. </li></ul></ul><ul><ul><li>Select option from color palette. </li></ul></ul><ul><ul><li>Point to Weight and select thickness. </li></ul></ul><ul><ul><li>Point to Dashes and select dash style. </li></ul></ul><ul><li>To change shape effects on a text box: </li></ul><ul><ul><li>Click the Shape Effects button. </li></ul></ul><ul><ul><li>Point to Presets and select a combination of shape effects. </li></ul></ul><ul><ul><li>Choose shadow, reflection, glow, soft edges, bevel, and 3-D rotation effects. </li></ul></ul>To Change the Look of a Text Box 3-
  17. 17. PowerPoint Skill 3.7 Applying Quick Styles to Text Boxes <ul><li>Quick Styles are a combination of formatting that give elements of your presentation a more polished, graphical look without a lot of work. </li></ul><ul><li>Quick Styles can be applied to text boxes and include a combination of borders, shadows, reflections, and picture shapes, such as rounded corners or skewed perspective. </li></ul><ul><li>Instead of applying each of these formatting elements one at a time, you can apply a combination of elements at one time using a preset Quick Style. </li></ul>3-
  18. 18. <ul><li>Select the text box you want to apply the Quick Style to. </li></ul><ul><li>Click the Format tab under Drawing Tools. </li></ul><ul><li>In the Shape Styles group, click the More button . </li></ul><ul><li>In the Shape Styles gallery, click a Quick Style to apply it to the text box. </li></ul>To Apply a Quick Style to a Text Box 3-
  19. 19. PowerPoint Skill 3.8 Applying Quick Styles to Tables <ul><li>When you insert a table into a presentation, the Design and Layout tabs under Table Tools display. </li></ul><ul><li>These tabs are called contextual tabs because they only display when a table is the active element. </li></ul><ul><ul><li>The Design tab contains tools to change the look of the table, such as Quick Styles, Word Art, and borders. </li></ul></ul><ul><ul><li>The Layout tab contains tools for changing the structure of a table, including adding and removing rows and columns, resizing the table, and changing the alignment of text. </li></ul></ul><ul><li>With Quick Styles for tables, you can apply the borders and shading for a table with one command. </li></ul>3-
  20. 20. <ul><li>Click the Design tab under Table Tools . </li></ul><ul><li>In the Table Styles group, click the More button . </li></ul><ul><li>In the Table Styles gallery, click a Quick Style to apply it to the table. </li></ul>To Apply a Quick Style to a Table 3-
  21. 21. PowerPoint Skill 3.9 Using the Shape Styles Gallery <ul><li>Once you have added a basic shape to a slide, you can apply complex formatting and styles to the shape. </li></ul><ul><li>You can change the fill or outline color using one of the colors from your presentation’s theme. </li></ul><ul><li>You can also change the shape effects, applying shadows, reflections, glows, and 3-D effects to the shape. </li></ul><ul><li>But the easiest way to format a shape is to apply a Quick Style. The Shape Styles gallery includes a number of Quick Styles, making it easy for you to apply complex formatting to shapes. </li></ul>3-
  22. 22. <ul><li>Click the Format tab under Drawing Tools . </li></ul><ul><li>In the Shape Styles group, click the More button . </li></ul><ul><li>In the Shape Styles gallery, click a Quick Style to apply it to the shape. </li></ul>To Apply a Quick Style to a Shape 3-
  23. 23. <ul><li>To open the Format Shape dialog box, click the dialog launcher in the Shape Styles group on the Format tab under Drawing Tools . </li></ul><ul><li>Click the Edit Shape button </li></ul><ul><li>Point to Change Shape. </li></ul><ul><li>Select an option. </li></ul><ul><li>You can further modify the look of shapes by using the Shading , Borders , and Effects buttons in the Shape Styles group. </li></ul>To Change a Shape 3-
  24. 24. <ul><li>To open the Format Shape dialog box, click the dialog launcher in the Shape Styles group on the Format tab under Drawing Tools . </li></ul><ul><li>Select the dimension you want to refine (including fill, line color and style, shadow, and 3-D format). </li></ul>To Refine a Shape’s Style 3-
  25. 25. PowerPoint Skill 3.10 Changing the Layout of SmartArt <ul><li>SmartArt diagrams are designed to display specific types of data in a visual manner. </li></ul><ul><li>Each SmartArt diagram includes a default layout for you to add data to. But what if your information does not fit the default layout? Or what if you want to add shapes under other shapes? </li></ul><ul><li>You can use the SmartArt Tools contextual tab to add shapes and promote and demote shapes in SmartArt diagrams. </li></ul>3-
  26. 26. <ul><li>On the Design tab under SmartArt Tools , in the Create Graphic group, click the Add Shape button and select an option for adding a shape. </li></ul><ul><li>Click the Demote Selection button to move the new shape down one level in the diagram organization. </li></ul><ul><li>Click the Promote Selection button to move the new shape up one level in the diagram organization. </li></ul>To Change the Layout of a SmartArt Diagram 3-
  27. 27. <ul><li>On the Design tab under SmartArt Tools in the Layouts gallery, click the More button to display the full gallery of layouts. </li></ul><ul><li>Click an option in the gallery to convert the selected SmartArt diagram into the new layout. </li></ul>To Change the Diagram Type 3-
  28. 28. PowerPoint Skill 3.11 Using the Picture Style’s Gallery <ul><li>PowerPoint comes with a number of picture Quick Styles you can apply to images, instantly giving them a more sophisticated look. </li></ul><ul><li>Picture Quick Styles include a combination of graphic effects, such as borders, shadows, 3-D rotation, and reflections. </li></ul><ul><li>When you insert a picture into a presentation, the Format tab under Picture Tools displays. </li></ul><ul><ul><li>This tab is called a contextual tab because it only displays when a picture is the active element. </li></ul></ul><ul><ul><li>The Format tab contains tools to change the look of a picture, such as applying artistic effects, changing the color, and cropping the image. </li></ul></ul>3-
  29. 29. <ul><li>Click the Format tab under Picture Tools . </li></ul><ul><li>In the Picture Styles group, click the More button . </li></ul><ul><li>In the Picture Styles gallery, click a Quick Style to apply it to the shape. </li></ul>To Apply a Picture Quick Style to an Image 3-
  30. 30. PowerPoint Skill 3.12 Showing the Ruler and Gridlines <ul><li>Use PowerPoint’s rulers and gridlines as visual tools to check the placement of text and graphics on slides. </li></ul><ul><li>The ruler allows you to control the placement of text in placeholders, including tabs and indents. </li></ul><ul><li>Gridlines are a series of dotted vertical and horizontal lines that divide the slide into small boxes, giving visual markers for aligning placeholders and graphics. </li></ul><ul><li>The grid and ruler are only visible when working on the presentation. They do not appear in Slide Show view or in handouts. </li></ul>3-
  31. 31. <ul><li>To display gridlines: </li></ul><ul><li>Click the View tab. </li></ul><ul><li>In the Show group, click the Gridlines check box to select it. </li></ul><ul><li>To display the ruler: </li></ul><ul><li>Click the View tab. </li></ul><ul><li>In the Show group, click the Ruler check box to select it. </li></ul>To Display Gridlines or the Ruler 3-
  32. 32. <ul><li>Under the View tab, click the dialog launcher in the Show group to open the Grid and Guides dialog box. </li></ul><ul><li>Select the Snap objects to grid option to force objects to line up along an intersection in the grid when you insert or move them. </li></ul><ul><li>For more precise layout, change the spacing in the grid to a smaller number. </li></ul>To Modify the Look and Behavior of Gridlines 3-
  33. 33. PowerPoint Skill 3.13 Changing the Size of Images <ul><li>You can resize images using the resize handles that appear at the corners and sides of an image when it is selected. </li></ul><ul><li>When an image is selected, you will see two types of resize handles: </li></ul><ul><ul><li>Appears in the middle of one of the sides of the image. This allows you to resize the width or the height, but not both at the same time. </li></ul></ul><ul><ul><li>Appears at the four corners of the image. This allows you to change the width and height of the image at the same time. </li></ul></ul>3-
  34. 34. <ul><li>Point to one of the resize handles on the image. </li></ul><ul><li>When the mouse changes to the resize cursor, click and drag the mouse: </li></ul><ul><ul><li>Drag the mouse toward the center of the image to make it smaller. </li></ul></ul><ul><ul><li>Drag the mouse away from the center of the image to make it larger. </li></ul></ul><ul><li>When the image is the size you want, release the mouse button. </li></ul>To Resize an Image Using the Drag Method 3-
  35. 35. PowerPoint Skill 3.14 Changing the Size of a Placeholder <ul><li>A placeholder is a container on a slide that holds text or other content, such as a table, chart, or image. </li></ul><ul><li>Placeholders are outlined with a dotted line that does not display in the presentation when it is running. </li></ul><ul><li>You can use the same steps for changing the size of an image to change the size of a placeholder. </li></ul>3-
  36. 36. <ul><li>You can only add placeholders from Slide Master view. </li></ul><ul><li>To add a placeholder to a layout, click the View tab. </li></ul><ul><li>In Master Views group, click the Slide Master button. PowerPoint switches to Slide Master view. </li></ul><ul><li>In the Master Layout group, click the Insert Placeholder button and select an option. </li></ul>To Add a Placeholder 3-
  37. 37. <ul><li>Point to one of the resize handles on the placeholder. </li></ul><ul><li>When the mouse changes to the resize cursor, click and drag the mouse: </li></ul><ul><ul><li>Drag the mouse toward the center of the placeholder to make it smaller. </li></ul></ul><ul><ul><li>Drag the mouse away from the center of the placeholder to make it larger. </li></ul></ul><ul><li>When the placeholder is the size you want, release the mouse button. </li></ul>To Change the Size of a Placeholder 3-
  38. 38. PowerPoint Skill 3.15 Aligning, Grouping, and Rotating Images <ul><li>Any graphics that appear in a straight line should be aligned, to ensure that they are precisely placed. </li></ul><ul><li>You can rotate a graphic to make it stand out. </li></ul><ul><li>You can select multiple images on a slide and group them together, thus turning multiple objects into a single object that you can easily move, rotate, or resize as one. </li></ul><ul><li>Placeholders cannot be grouped. </li></ul><ul><ul><li>Similarly, objects that have been added to a placeholder cannot be grouped with other objects. </li></ul></ul><ul><ul><li>In order to group objects, you must add objects to the slide independent of a placeholder. </li></ul></ul>3-
  39. 39. <ul><li>Click Format tab under Picture Tools . </li></ul><ul><li>In the Arrange group, click the Align button and select option: </li></ul><ul><ul><li>Align Left, Align Center, & Align Right commands align graphics along an invisible vertical line. </li></ul></ul><ul><ul><li>Align Top, Align Middle, & Align Bottom commands align graphics along an invisible horizontal line. </li></ul></ul><ul><ul><li>Click Align to Slide option to align graphics along edges & center of slide. </li></ul></ul><ul><ul><li>The Distribute Horizontally and Distribute Vertically options evenly space the graphics on the slide. To use these options, Align to Slide option must be active. </li></ul></ul>To Align Graphics on a Slide 3-
  40. 40. <ul><li>Click the Format tab under Picture Tools . </li></ul><ul><li>In the Arrange group, click the Rotate button and select an option: </li></ul><ul><ul><li>Rotate Left 90° —rotates the graphic 90 degrees counterclockwise. </li></ul></ul><ul><ul><li>Rotate Right 90° —rotates the graphic 90 degrees clockwise. </li></ul></ul><ul><ul><li>Flip Horizontal —reflects the graphic along the vertical axis. </li></ul></ul><ul><ul><li>Flip Vertical —reflects the graphic along the horizontal axis. </li></ul></ul>To Rotate Graphics on a Slide 3-
  41. 41. <ul><li>Select the graphics you want to group as one object. </li></ul><ul><li>Click the Format tab under Picture Tools . </li></ul><ul><li>In the Arrange group, click the Group button and select an option. </li></ul>To Group Graphics on a Slide 3-
  42. 42. PowerPoint Skill 3.16 Applying Animation Effects <ul><li>There are four basic types of animation schemes: </li></ul><ul><li>Entrance —animates the object coming on to the slide; starts with the object not visible and ends with the object visible. Examples include Fade In , Split , Fly In , and Appear . </li></ul><ul><li>Emphasis —animates the object on the screen. Examples include Pulse , Spin , Grow/Shrink , and Teeter . </li></ul><ul><li>Exit —animates the object leaving the slide; starts with the object visible and ends with the object not visible. Examples include Fade , Disappear , Float Out , and Wipe . </li></ul><ul><li>Motion Paths —animates the object along an invisible line. Examples include Lines , Arcs , and Loops . </li></ul>3-
  43. 43. <ul><li>Select the object you want to animate. </li></ul><ul><li>Click the Animations tab. </li></ul><ul><li>In the Animation group, click the More button. </li></ul><ul><li>In the Animation gallery, click an option to apply it to the object. </li></ul>To Add an Animation to an Object 3-
  44. 44. PowerPoint Skill 3.17 Modifying Animations <ul><li>You can create complex animations by adding additional animations, changing the effect options, and modifying the timing of animations. </li></ul><ul><ul><li>All these properties can be changed from the Animations tab. </li></ul></ul><ul><li>To see an overview of all the animation effects for a slide, click the Animation Pane button. </li></ul><ul><ul><li>The Animation pane lists each animation for the current slide and the order in which they will play. </li></ul></ul><ul><ul><li>From the Animation pane, you can modify the behavior of each animation and then preview any changes you make. </li></ul></ul>3-
  45. 45. <ul><li>Select the object with the animation you want to modify. </li></ul><ul><li>Click Animations tab on Ribbon. </li></ul><ul><li>Click Effects Options button to change default behavior of animation. </li></ul><ul><li>Click Add Animation button to add more animations to object, including entrance effects, emphasis effects, exit effects, and motion paths. </li></ul><ul><li>Click arrow next to Start: box & select when animation will play— On Click , With Previous , or After Previous . </li></ul><ul><li>Enter a time in Duration: box to control how fast or slow animation plays. The higher the number, the slower the animation. </li></ul><ul><li>Enter a time in Delay: box to add a break before animation plays. </li></ul>To Customize an Animation 3-
  46. 46. PowerPoint 2010 Formatting Presentations <ul><li>Skill 3.1 Changing the Presentation Theme </li></ul><ul><li>Skill 3.2 Changing the Color Theme </li></ul><ul><li>Skill 3.3 Changing the Theme Effects </li></ul><ul><li>Skill 3.4 Changing the Slide Background </li></ul><ul><li>Skill 3.5 Changing Fonts </li></ul><ul><li>Skill 3.6 Changing the Look of Text Boxes </li></ul><ul><li>Skill 3.7 Applying Quick Styles to Text Boxes </li></ul><ul><li>Skill 3.8 Applying Quick Styles to Tables </li></ul><ul><li>Skill 3.9 Using the Shape Styles Gallery </li></ul><ul><li>Skill 3.10 Changing the Layout of SmartArt </li></ul><ul><li>Skill 3.11 Using the Picture Style’s Gallery </li></ul><ul><li>Skill 3.12 Showing the Ruler and Gridlines </li></ul><ul><li>Skill 3.13 Changing the Size of Images </li></ul><ul><li>Skill 3.14 Changing the Size of a Placeholder </li></ul><ul><li>Skill 3.15 Aligning, Grouping, and Rotating Images </li></ul><ul><li>Skill 3.16 Applying Animation Effects </li></ul><ul><li>Skill 3.17 Modifying Animations </li></ul>3-

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