Time data recording and administration negtive & positive

TIME DATA RECORDING AND
ADMINISTRATION
7.1 General Information
This section describes the Configurable Item in brief:-
IMG Path IMG  Time management  Time data recording and
Administration.  Absences  Absence catalog
Name of the BBP Process Leave management
Table 1: IMG Reference: Absences Catalog
7.2 Absence Catalog
7.2.1 Purpose
All the information required for defining and recording absences whether it is paid or
unpaid.
Absences are paid or unpaid planned working times during which the employee has not
worked. They therefore represent a deviation to the employee's work schedule. See
also the section on work schedule.
7.2.2 Description
Explanation 1. Not Applicable
Info types
Populated
1. Not Applicable
Tables
storing
relevant
data
1. Not Applicable
Relationship
with Other
Nodes
1. Not Applicable Not Applicable
Table 2: Configuration Description: Absence Catalog

7.2.3 Screen shot
Screen 1 Absence Catalog
7.2.4 Remarks
Not applicable
7.3 Group Personnel Sub areas for Attendance and Absences
7.3.1 Purpose
In this node maintain the grouping for personnel sub area. This grouping is based on
areas which have same leave type rule. For “xxx Pvt. Ltd. “ the personnel sub areas
have been grouped to a total of 25.
7.3.2 Description

Explanation 1. Click on the sub node “ Group Personnel Sub areas for
attendance and absence ”
2. Corresponding to all the personnel sub area the grouping has
been made. A total of 25 personnel sub area have been grouped
into one group 40.
3. Save your settings
Infotypes
Populated
1. Not Applicable
Tables
storing
relevant
data
1. T001P
Relationship
with Other
Nodes
1. Applicable to all
node
Ref. section: from 8.4 to 15 and 21,22
Table 3: Configuration Description: Grouping Personnel Sub areas for Attendance and Absence

7.3.3 Screen shot
Screen 2: Grouping Personnel Sub areas for Attendance and Absence
7.3.4 Remarks
When you set up your system, always use 40 as the personnel sub area
grouping for attendance and absence types
7.4 Define Absence Types
7.4.1 Purpose
In this step, define absence type for different Personnel sub area grouping. A total of 6
absence type have been configured which comprises both absences with quota and
with out quota.

7.4.2 Description
Explanation 1. Click on the sub node “ Define absence type”
2. Click on new entries
3. Decide which absence types you want to define for your
enterprise which is maintained in A/A text field
4. In the absence ; input check maintain in all the absence type
a) the first day of the absence is a day off-- E
b) the last day of the absence is a day off-- E
c) the entire period consists of days off -- E
5. Enter the minimum duration of the absence in the Minimum
number of day’s field as per the requirement of absence type. For
half day maintain 000
6. In the Maximum number of day’s field, one can limit the duration
of an absence (e.g. illness with continued pay).
Default value 999 - unlimited absence.
7. Activate the Second date obligatory field, if you must specify the
end date as well as the start date when you are assigning the
absence type. In case of suspension deactivate the field.
8. In the unit field maintain “K” calendar days for absence type and “
A” absence days for Earned Leave absence.
Infotypes
Populated
1. Not Applicable
2. T554S

Tables
storing
relevant
data
3. T554T
Relationship
with Other
Nodes
1. Link with all the
absence type
Table 4: Configuration Description: Define Absence type
7.4.3 Screen shot

7.4.4 Remarks
Maximum duration in daysThe Maximum duration in days field defines the maximum
permitted duration of an attendance or absence.Attendances and absences that must
last for less than one workday are assigned the indicator 000. The indicator 999
denotes that there is no limit on the duration of the attendance or absence. For eg for
Sick leave the max duration of leave that an employee is eligible to accumulate is 90
days.
When you define a new absence type, copy one that has already been defined. Choose
an absence type which is similar to the one you want to define.
Remember when you copy an absence type, the system does not only copy the
information you can see in this step. A number of settings that are stored in other views
are also copied. Familiarize yourself with the many configuration options before you
copy absence types.
7.5 Determine Entry Screens and Time constraint classes
7.5.1 Purpose
Use the data entry screen number for an absence to determine which screen (entry
screen) is used to enter, display and maintain a record of this particular absence type.
The time constraint class controls the system reaction if a new record in the Absences
info type (2001) overlaps with existing time info type records.
7.5.2 Description
Explanation 1. Click on the sub node “Determine entry screens and time
constraint classes”
2. Select the absence types and then click on the detail option .

3. In the absence: General settings maintain following detail
Attendance/ Absence ind. A
Screen no. maintain 2001
Time constraint maintain : 2
Info types
Populated
1. IT2001 Create absence type
Tables
storing
relevant
data
1. T554S_O
Relationship
with Other
Nodes
1. Not applicable
Table 5: Configuration Description: Determine entry screens and Time Constraint classes

7.5.3 Screen shot
Screen 4: Determine entry screens and Time Constraint classes
7.5.4 Remarks
Copy the model entries from the SAP system when you define absence types. Note that
non-visible entries from views are also copied. The appropriate screen numbers are
already assigned in this step.
Each time you copy an entry, make sure that you only use absence types that have
similar processes.

SECTION 8 ABSENCE COUNTING
IMG Path IMG  Time management  Absences Absence counting
Table 6: IMG Reference: Absence Counting
8.2 Define Counting Classes for the Period Work Schedules
8.2.1 Purpose
This section is required for recording and processing absence
.
8.2.2 Description
Explanation 1. Click on the sub node “ Define Counting Classes for period work
schedule”
3. In the field “group” maintain the number which has been assigned
in the grouping for personnel sub area.
4. Select the period work schedule corresponding to the group
created in the earlier node i.e. Define period work schedule.
5. Maintain start date and end date as 01.01.2005 &31.12.9999
respectively.
6. Maintain counting class for all period work schedule as” 1”
Infotypes
Populated
1. Not Applicable
Tables 1. T551C

storing
relevant
data
Relationship
with Other
Nodes
1. Not applicable
Table 7: Configuration Description: Define Counting classes for the period work schedule.
8.2.3 Screen shot
Screen 5: Define Counting classes for period work schedules
8.2.4 Remarks
This grouping is useful in determining payroll days from attendance and
absences.

SECTION 9 RULES FOR ABSENCE
COUNTING (NEW)
IMG Path IMG  Time management  Absences Absence counting 
Rules for absence counting (new)
Table 8: IMG Reference: Rules for Absence Counting (new)
9.2 Group Employee Subgroups for Time Quotas
9.2.1 Purpose
In this step, you group your employee subgroup for time quota types.
Employee subgroups for which the same attendance and absence quota types are
defined are assigned to the same grouping for time quota types.
9.2.2 Description
Explanation 1. Click on the sub node “ Group employee Sub groups for time
Quotas”
3. For all the impact level “2” is being maintained except employee
subgroup “NA”
Info types
Populated
1. Not Applicable
Tables
storing
relevant
data
1. T503_E

Relationship
with Other
Nodes
1. Define counting
Rule
Ref section: 10.5
2. Define validity and
deduction period
Ref section: 14.4
3. Set base entitlement Ref section: 14.3
4. Define generation
rules for quota type
selection
Ref section: 14.5
Table 9: Configuration Description: Group employee Subgroups for Time quota
9.2.3 Screen shot
Screen 6: Group Employee Sub groups for Time quotas

9.2.4 Remarks
Not applicable
9.3 Group Personnel Sub areas for Time Quotas
9.3.1 Purpose
Personnel sub areas for which the same attendance and absence quota types are
defined are assigned to the same grouping for time quota.
9.3.2 Description
Explanation 1. Click on the sub node “ Define Personnel sub areas for Time
quotas”
2. In the field “PS grouping” maintain the number which has been
assigned in the daily work schedule.
Info types
Populated
1. Not Applicable
Tables
storing
relevant
data
1. T001P
Relationship
with Other
Nodes
1. Define counting
Rule
Ref section: 10.5
deduction period
Ref section: 14.4
selection
Ref section: 14.5
Table 10: Configuration Description: Group personnel sub areas for Time Quotas

9.3.3 Screen shot
Screen 7: Group Personnel Sub areas for Time Quotas
9.3.4 Remarks
Not applicable
9.4 Define Rules for Rounding Counted absences
9.4.1 Purpose
In this step, you set rounding rules for absence counting.
If you specify an hours or day multiplier for counting absences, the values determined
can have several places behind the decimal point. It is difficult to use these values for
quota deduction and payroll. In this step, therefore, you set rules for rounding the

values. Since for “xxx Pvt. Ltd. “ only half day and full day concept are there a simple
rule is enough to meet the requirement.
9.4.2 Description
Explanation 1. Click on the sub node “ Define Rules for rounding counted
absences”
3. The rule is defined as “ IG”
4. The upper and lower limit are maintained as 1.5 and 0.5.
5. The value of the specified upper or lower limit is included in the
rounding by putting on a tick mark.
Info types
Populated
2. Not
Applicable
Not Applicable
Tables
storing
relevant
data
1. T559R
2. T55RS
Relationship
with Other
Nodes
1. Define counting class Ref section: 10.5
2. Define generation rule for
quota type selection
Ref section: 14.5
Table 11: Configuration Description: Define rules for Rounding Counted Absence
9.4.3 Screen shot

Screen 8: Define Rules for Rounding Counted Absence
9.4.4 Remarks
This rule can be used to round of absence quotas.
9.5 Define Counting Rules
9.5.1 Purpose
In this step, you define rules for counting absences. The rules are used to determine the
payroll days and hours for an absence. The payroll days and hours that have been
counted are used to control the deduction of quotas.
In this step, you specify conditions for the evaluation day, the work schedule, and
absence. These conditions must be fulfilled for a counting rule to be selected.
You also define default values for the counting of absences. The most important default
is the percentage value used to calculate the payroll hours or days from the attendance
or absence hours or days.
You enter the percentage in the Quota multiplier field. You can define a quota multiplier
for the hours and for the days. You will normally enter the same percentage values
here.
However, in certain circumstances, you may want to count absences differently for
quota deduction and for valuation in Payroll. You can do this as long as you use a
different unit for deducting the absence than for valuating the absence in Payroll. This
means that you can, for example, use the payroll hours for quota deduction, and the
payroll days for absence valuation to determine average values.

9.5.2 Description
Explanation 1. Click on the sub node “ Define Counting rule”
3. Maintain ESG time quota type as “2”
4. Maintain PS grouping for time quota type as per the grouping
mentioned in the node “ Group Personnel sub area for Time
Quota type”
5. Maintain the sequential number as per the sequence of
absences.
6. Following settings for: Conditions for current day --- Flag on all
the options except Sunday (for Privilege leave, Internal training
leave, external training leave & foreign leave . However for all flag
on all the options.
7. In Day type field option maintain “for all the leave type like PL as
day type “01” (do not flag on).
8. Holiday class: Maintain in holiday class all the options for all
absence type except “ Not a Public Holiday”.
9. Condition for planned hours: In this field all the absence have the
two field planned hours= 0 and planned hours>0 being selected.
10.Condition for absence/attendance: In this field all the absences
have the two fields < 1day and Full day being selected.
11.Quota multiplier: For all the absence type the quota multiplier is
maintained as 100% except sick leave (half pay) where the
quota multiplier is 50%
12.Deduction rule: The deduction rules are assigned to each of the
corresponding absence type. Applicable to those absence types
which has quota attached to it.
13.Save your settings
Infotypes
Populated
3. Not
Applicable
Not Applicable
Tables
storing
relevant
data
3. T556C

Relationship
with Other
Nodes
1. Assign deduction
rule to counting rule
Ref section: 15.3
2. Assign counting rule
to absence type
Ref section : 10.6
Table 12: Configuration Description: Define counting rule
9.5.3 Screen shot

Screen 9: Define Counting Rule (Sick Leave)

Screen 10: Earned Leave
9.5.4 Remarks
Make sure that the counting rules that are configured are absence specific.
9.6 Assign counting rule to absence Type
9.6.1 Purpose
In this step, you determine which rule for attendance or absence counting should be
used for each attendance/absence type.
Note: Depending on the entries made here, the attendance or absence is either counted
using the old rule (T554X) or the new rule (Set counting rules).
9.6.2 Description
Explanation 1. Click on the sub node “ Assign counting rule to absence type”
2. Select the absence type and then select the detail option .

3. In the field counting / Quota deduction maintain corresponding
counting rule define pertaining to the absence type and flag on
the option for quota deduction where ever there is quota being
assigned to the absence.
Infotypes
Populated
4. Not
Applicable
Not Applicable
Tables
storing
relevant
data
4. T551A
5. T551S
Relationship
with Other
Nodes
1. Define counting rule Ref section: 10.5.
Table 13: Configuration Description: Assign counting rule to absence type
9.6.3 Screen shot

Screen 11: Assign Counting Rule to Absence Type
9.6.4 Remarks
Not applicable
9.7 Define indicator for the personal calendar
9.7.1 Purpose
In this step, you determine whether or not an absence recorded in an employee's
personal calendar should be assigned an absence category. The absence category is a
one-character indicator that can be assigned to an absence type. For “xxx Pvt. Ltd. “ the
indicator for absence type are mentioned in form of alphabets.
9.7.2 Description
Explanation 1. Click on the sub node “ Define indicator for personnel calendar”

2. Click on the option “Define indicator for the person calendar”
3. Click on new entries .
4. Select the grouping of personnel sub area for which the absence
type indicator needs to be assigned.
5. Choose a single alphabet generally the initial letter of the
absence type e.g. Privilege leave—P casual leave –C. Similarly
create indicator for all other absence types.
7. Click on the option “Determine calendar indicator for absence”.
8. Choose the absence and mention against it the corresponding
code defined earlier in the previous option.
Infotypes
Populated
1. Not Applicable
Tables
storing
relevant
data
1. T554S
2. T554P
Relationship
with Other
Nodes
1. Not applicable
Table 14: Configuration Description: Define Indicator for Personal Calendar

9.7.3 Screen shot
Screen 12: Define Indicator for Personal Calendar
9.7.4 Remarks
Not applicable

SECTION 10 DEFINE ATTENDANCE/ACTUAL
WORKING TIME
AdministrationAttendances/Actual Working Times.
Table 15: IMG Reference: Define Attendance / Actual working Time
10.2 Define Attendance Type
10.2.1 Purpose
In this step, define attendance type for different Personnel sub area grouping. A total of
4 different attendance types have been configured.
10.2.2 Description
Explanation 1. Click on the sub node “ Define Attendance type”
3. Decide which attendance types you want to define for your

4. In the absence ; input check maintain in all the absence type
a) the first day of the absence is a day off-- W
b) the last day of the absence is a day off-- w
c) the entire period consists of days off -- w
5. Enter the minimum duration of the absence in the Minimum
6. In the Maximum number of day’s field, one can limit the duration
7. Activate the Second date obligatory field, if you must specify the
8. In the unit field maintain “A calendar days for attendance type .
Infotypes
Populated
1. Not Applicable
Tables
storing
relevant
data
1. T554S_B
2. T554T
Relationship
with Other
Nodes
attendance type
Table 16: Configuration Description: Define Attendance type

10.2.3 Screen shot
Screen 13: Define Attendance Type
10.2.4 Remarks
When you define a new attendance type, copy one that has already been defined.
Choose an attendance type which is similar to the one you want to define.
Remember: when you copy an absence type, the system does not only copy the
copy absence types.

10.3.1 Purpose
Use the data entry screen number for an attendance to determine which screen (entry
screen) is used to enter, display and maintain a record of this particular attendance
type.
The time constraint class controls the system reaction if a new record in the Attendance
10.3.2 Description
Attendance/ Absence ind. P
Info types
Populated
1. IT2002 Create Attendance Type
Tables
storing
relevant
data
1. T554S_O
Relationship
with Other
Nodes
1. Not applicable

10.3.3 Screen shot
10.3.4 Remarks
Copy the model entries from the SAP system when you define attendance types. Note
that non-visible entries from views are also copied. The appropriate screen numbers are
Each time you copy an entry, make sure that you only use attendance types that have
similar processes.
The rest of counting class, rounding rule are already captured in absence type. Attendance is
simply a category without any quotas.

SECTION 11 SETTING GROUPINGS FOR
TIME QUOTAS
AdministrationManaging time accounts using
Attendance/absence quotas Setting groupings for time quotas
Table 18: IMG Reference: Setting Groupings for Time Quotas
11.2.1 Purpose
defined are assigned to the same grouping for time quota types. Since the absence
types are applicable to all the employees (all impact level) they have been grouped into
one group.
.
11.2.2 Description
Explanation 1. Click on the sub node “ Group Employee Subgroups for time
Quotas”
3. To all the impact levels assign the number “2” maintained in
earlier in the node “ Group Employee Subgroups for time quotas”
Info types
Populated
1. Not
Applicable
Not Applicable

Tables
storing
relevant
data
1. T503_E
Relationship
with Other
Nodes
1. Not applicable
Table 19: Configuration Description: Group Employee Subgroup for time Quota
11.2.3 Screen shot
Screen 15: Group Employee Subgroup for time Quota
12.2.4 Remarks
Not Applicable

11.3 Group Personnel sub areas for Time quotas
11.3.1 Purpose
In case of “xxx Pvt. Ltd. “ different personnel sub areas have the same quotas.
11.3.2 Description
Explanation 1. Click on the sub node “ Group Personnel Sub areas for Time
Quotas”
2. Groupings are done based on similar leave type. Only one
grouping( 40) have been made.
in the daily work schedule.
Info types
Populated
2. Not
Applicable
Not Applicable
Tables
storing
relevant
data
1. V_001P_I
Relationship
with Other
Nodes
1. Define absence
Quota type
Ref section: 12.2
Table 20: Configuration Description: Define Personnel sub area for Time Quota type

11.3.3 Screen shot
Screen 16: Define Personnel sub area for Time Quota type
11.3.4 Remarks
Not applicable

SECTION 12 TIME QUOTA TYPES
Attendance/absence quotas Time Quota types
Name of the BBP
Process
Leave management
Table 21: IMG Reference: Time Quota Types
12.2 Define absence Quota Types
12.2.1 Purpose
In this step, you define the valid absence quota types (entitlement to time off and leave
types) for your employee subgroup and personnel sub area groupings for time quota
types. For “xxx Pvt. Ltd. “ a total of 6 different quota types are created with different
base entitlement.
12.2.2 Description
Explanation 1. Click on the sub node “ Define absence quota type”
3. Maintain the ESG for time quota type, PS group Time and
maintain absence quota type with text and code of the absence
type.
4. Different quota type like Earned Leave, Sick Leave, Casual
Leave, Maternity Leave, Special Disability leave and Special
leave for loss of pay have been created.

5. Special Disability leave is created for the scenario where an
employee meets with an accident while on duty and is
hospitalised and is advised complete bed rest.
6. Special leave for loss of pay is created for the scenario where an
employee has exhaused / availed all other leave types. The
maximum available Special Leave for loss of pay is 2 months.
7. In absence quota type field maintain days in Time/ measurement
unit and “01” as time constraint class.
8. In deduction field maintain “3” rounding.
3. Not Applicable
Info types
Populated
1. T556A Not Applicable
Tables
storing
relevant
data
2. T556B
1. Automatic accrual of absence quota
Relationship
with Other
Nodes
3. Determine validity and deduction period Ref section: 14.3
4. Define Generation rule for quota types Ref section: 14.4
5. Define deduction rule for absence and
attendance quota
Ref section: 14.5
6. Assign deduction rule to counting rule Ref section: 15.2
7.
Table 22: Configuration Description: Define absence quota type
12.2.3 Screen shot

Screen 17: Define Absence Quota Type
12.2.4 Remarks
Not applicable

SECTION 13 AUTOMATIC ACCRUAL OF
ABSENCE QUOTAS
Attendance/absence quotas Calculate absence entitlement
automatic accrual of absence quotas
13.2 Permit generation of Quotas in Time Evaluation
13.2.1 Purpose
In this step, you specify that an absence quota is accrued automatically during time
evaluation.
Entitlements van be accrued in the Absence Quotas info type in one of two ways:
1. The system calculates the entitlement anew each time and overwrites the
existing value in the Absence Quotas info type (2006). These quota types are
referred to as those that are replaced.
Note: Absence quotas that are replaced should be processed by time evaluation
once only, that is, these should be able to be updated only by function QUOTA,
only by a time transfer, or only by operation UPDTQ. In any other case, the quota
number cannot be determined as you require.
2. The system calculates the entitlement acquired during the current accrual
period and adds this value to the existing info type record. These quota types are
referred to as those that are increased.
The quota number determined during time evaluation cannot be changed in the Absence
Quotas info type (2006). You can use the Quota Corrections info type (2013) to correct
the quota entitlement of quotas that are increased/decreased, but not of quotas that are
replaced
13.2.2 Description

Explanation 1. Click on the sub node “Permit generation of quotas in time
evaluation.”
2. Click on the leave type for which you want to the leave to be
accrued through time evaluation and the one which needs to be
accrued with out time evaluation.
3. Those absence types for which the quota is to be accrued without
time evaluation place the radio button on “no generation field”.
(Absence type:Maternity Leave,Casual Leave, Special D
4. Those absence types for which the quota is to be generated
through time evaluation the radio button are placed on the
increase field.(Absence types:, casual leave, f)
5. Absence type like Sick leave (fresher) and special leave (fresher)
can only be updated by Time administrator when ever any new
employee joins.
6. Maintain the time constraint class as “01”
Infotypes
Populated
1. Not Applicable
Tables
storing
relevant
data
1. T556A
2. T556B
Relationship
with Other
Nodes
1. Not applicable
Table 24: Configuration Description: Permit Generation of Quotas in Time evaluation.

13.2.3 Screen shot
Screen 18: Permit Generation of quotas in time evaluation.
13.2.4 Remarks
Not applicable

SECTION14 RULES FOR
GENERATING ABSENCE QUOTAS
Rules for Generating Absence Quotas
Table 25: IMG Reference: Rules for Generating Absence Quotas
14.2 Define Specify the Rule Groups for Quota Type Selection
14.2.1 Purpose
In this step, you determine which groupings are used to access the table for absence
quota type selection when absence quotas are generated.
Absence quota type selection is based on the employee's organizational assignment
and is determined by the Quota type selection rule group.
Specific rules for quota selection can be defined using different quota type selection rule
groups.
This feature QUOMO is used when generating default values during recording, in report
RPTQTA00, and in time evaluation. This feature allows you to determine quota type
selection rule groups depending upon a variety of employee organizational
assignments.
If you generate the absence quotas in time evaluation, the value from the feature is
automatically queried by the system. Those absences which behave in similar fashion
are grouped in one group under the field option” quota type selection rule”.
14.2.2 Description
Explanation 1. Select the node “ Specify rule groups for Quota type selection”
2. Select the country grouping “40” for India by clicking at MOLGA.
3. In the country grouping 40 maintain “01” in the sub level.

4. check the features and then check for error and then click on
activate button
Infotypes
Populated
1. Not
Applicable
Not Applicable
Tables
storing
relevant
data
1. Not applicable
Relationship
with Other
Nodes
1. Define generation rule for Quota
type selection
Ref section: 14.5
Table 26: Configuration Description: Specify Rule Groups for Quota Type Selection Rule
14.2.3 Screen shot
Screen 19: Specify Rule Groups for Quota Type Selection

14.2.4 Remarks
Not applicable
14.3 Set Base Entitlement
14.3.1 Purpose
In this step, you set rules for determining the total entitlement (base entitlement) to an
absence quota type. The base entitlement forms the basis for calculating the prorated
leave or absence entitlement for each accrual period.
If you use time evaluation to generate absence quotas, you can make the rule more
specific. You can do this by incorporating personnel calculation rules in the time evaluation
schema. Details of the results of time evaluation. You store the special time type, which
the system reads in order to determine the entitlement, in this view.
For “xxx Pvt. Ltd. “ different absences have different quotas which are stored in the
base entitlement. So, as and when a quota is accrued for particular absence type, the
desired amounts of quota that are available in base entitlement are updated in
respective employees’ quota.
14.3.2 Description
Explanation 1. Click on the sub node “ Set up base entitlement ”
3. Maintain for ES grouping for time quota as” 2”, for PS grouping
for Time quota maintain as described in the Ps grouping earlier
and maintain “40” for Ps grouping for time recording .
4. Select the absence type for which entitlement is to be maintained
in the form of days.
5. In the selection field “related to period” maintain calendar year.
Info types
Populated
1. Not
Applicable
Not Applicable

Tables
storing
relevant
data
1. T559E
Relationship
with Other
Nodes
rule for quota type
selection
Ref section: 14.5
Table 27: Configuration Description: Set Base Entitlement
14.3.3 Screen shot

Screen 20: Set Base entitlements
14.3.4 Remarks
Not applicable

14.4 Determine validity and deduction Periods
14.4.1 Purpose
In this step, you decide which validity and deduction periods you want to be valid for an
Absence Quotas info type record (2006) created by the system. You do this for each
absence quota type.
The deduction from and deduction to dates define the period in which the absence quota
can be reduced by an absence. It need not be identical to the validity period, and can
exceed it.
You only specify a validity period for absence quotas that are generated during time
evaluation. Fields for entering the validity period are therefore only available for absence
quotas for which you have selected replace or increase in the Generating quotas allowed
in time evaluation step.
The validity period represents the period for which the time off entitlements are filled in
one info type record. If no entitlement of this type has been generated or if the validity
period has been exceeded, a new record is created.
14.4.2 Description
Explanation 1. Click on the sub node “ Determine validity and deduction
periods”
3. Enter “2” For ESG Time quota types : Depending on the grouping
maintained earlier for personnel sub area maintain the same
here: Select the absence quota type for which deduction is to
take place.
4. In the selection field “validity intervals “maintain calendar year in
both the options of valid from and valid to field.
5. In the selection field for “deduction interval” select start of validity
interval in deduction from and choose end of validity interval in
deduction to .
6. Maintain in “No deduction before” maintain “Expiry of probation”
from the drop down option. Ex.absence type like sick leave and
privilege leave.
Infotypes 1. Not Applicable

Populated
Tables
storing
relevant
data
1. T559D
Relationship
with Other
Nodes
1. Not applicable
Table 28: Configuration Description: Determine validity and deduction periods.
14.4.3 Screen shot
Screen 21: Determine validity and deduction periods.
14.4.4 Remarks
Maintain the validity period for absence type based on time evaluation and deduction.

14.5 Define Generation Rules for Quota Type Selection
14.5.1 Purpose
In this step, you define rules for automatically accruing absence entitlements for your
employees.
Note: If you want to set up rules for generating using the report RPTQTA00 or for
determining default values, you can now use a restricted view of the Customizing table.
All non-relevant fields for this method remain hidden. The system knows which view of
the Customizing table to display according to your specifications made in the permit on
line default values for quotas step.
14.5.2 Description
Explanation 1. Click on the sub node “ Define Generation rules for Quota Type
selection”
3. In ESG for time quota field maintain “2”: In field PSG for Time
quotas maintain the grouping that has been maintained earlier in
the PS grouping. In Quota type selection group maintain for all as
“40”. For each of the leave type maintains the selection rule
starting from “001” for respective absence quota type.
4. In the selection field option “accrual period “ maintain either
calendar year or time evaluation period depending on the process
by which the quota is to be generated.
5. In Base entitlement field option maintain the base entitlement
already maintained in the previous node. Choose by selecting the
option.
6. In the Accrual entitlement field maintain no prorate calculation ; In
selection “ reduction, rounding, maximum entitlement maintain
rounding rule as IG and maximum entitlement for : Earned Leave
– 250 days,Sick leave --- 90 days.
7. In total entitlement maintain rounding rule as”IG” and Max
entitlement as Earned Leave – 250 days, Sick leave --- 90 days
Info types
Populated
1. Not
Applicable
Not Applicable

Tables
storing
relevant
data
1. T559L
2. T559T
Relationship
with Other
Nodes
1. Not applicable
Table 29: Configuration Description: Define Generation rule for Quota type selection
14.5.3 Screen shot
Screen 22: Define Generation Rules for Quota Type Selection.
14.5.4 Remarks
Not applicable

SECTION 15 QUOTA DEDUCTION USING
ATTENDANCE/ABSENCE
Attendance/absence quotas Quota Deduction Using
Attendance/Absence.
Table 30: IMG Reference: Quota deduction Using Attendance/Absence
15.2 Define deduction rules for Absence and Attendance Quotas
15.2.1 Purpose
This node is used to assign rules to particular absence types from which absence
are to be deducted. Quota deduction does not depend on individual
attendance/absence types, but is determined by the Counting rule for
attendance/absences that is assigned to an attendance/absence type.
As per the requirement of “xxx Pvt. Ltd. “ different type of deduction rules are
created to meet the requirement.
15.2.2 Description
Explanation 1. Click on the sub node “ Define Deduction rule for Absence Quota”
3. Maintain ESG Time quota types as “2” : Personnel sub area
grouping Time quota type maintain as per the grouping made
earlier and maintain deduction rule for all the absence type where
in there is deduction of quota.

4. In the selection field “unit of relevant absence quota types”
maintain days, and in absence quota type select the quota from
where the quota is to be deducted. In case of LTC, LWOP
(unauthorized) where the quota is deducted from multiple
absence quotas the deduction rule are separate.
5. In case of absence type sick leave (half pay) the quota is to be
deducted from sick leave (full pay) so a separate deduction rule is
to be maintained to meet the said functionality.
6. In case of LTA where the quota is to be deducted from Earned
Leave.
7. In case of LWOP (Unauthorized) the quota is to be deducted from
casual leave >privilege leave (descending order).
8. In case of Study leave (bond) the quota to be deducted from
privilege leave > casual leave > furlough leave (descending
order).
9. In the selection field “ Quota type sequence for further deduction”
maintain for all absence quota “ No further deduction” except
LTC,LWOP(unauthorized)and study leave (bond) maintain “ Sort
all other quota types in descending order.
10.In the selection field “ deduction priority” maintain Priority 1 for
quota type where as for rest of the option maintain “ Not relevant”
Infotypes
Populated
1. Not
Applicable
Not Applicable
Tables
storing
relevant
data
1. T556R
2. T556S
Relationship
with Other
Nodes
1. Define absence quota type Ref section: 12.2
2. Assign deduction rule to counting rule. Ref section: 15.3
Table 31: Configuration Description: Define Deduction rule for absence and attendance quota
15.2.3 Screen shot

Screen 23: Define Deduction rule for absence and attendance quota
15.2.4 Remarks
Where ever there is quota deduction mention the deduction rule else leave them.

15.3 Assign Deduction Rule to Counting Rule
15.3.1 Purpose
In this step, you assign quota deduction rules to counting rules. All absences and
attendances with quota deduction that are counted using the selected counting rule are
processed using these deduction rules.
As well as a deduction rule for deducting the employee's quotas with an entitlement
greater than 0, you can also specify a deduction rule for all quota types for which the
corresponding info type records can be deducted over and above the entitlement.
15.3.2 Description
Explanation 1. Click on the sub node “ Assign Deduction Rules to Counting
Rules”
2. Select the absence type for which deduction rule is to be
assigned.(mostly absence with quotas i.e. where there is
deduction from any quota)
3. In selection field deduction rule maintain in the absence quotas
with in entitlement the deduction rule created in the previous node
Infotypes
Populated
1. Not
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Not Applicable
Tables
storing
relevant
data
1. T556C
2. T556D
Relationship
with Other
Nodes
1. Not applicable Not applicable
Table 32: Configuration Description: Assign Deduction rule to Counting Rule

Screen 24 : Assign Deduction rule to Counting Rule
15.3.4 Remarks
Not applicable

SECTION 1A TIME EVALUATION WITHOUT
CLOCK TIMES
IMG Path IMG  Time management  Time Evaluation Time
evaluation with out clock Times Time data Processing .
Name of the BBP Process Time Evaluation
Table 33: IMG Reference: Time Data Processing.
18.2 Assign Time types and Processing Types.
18.2.1 Purpose
Function TYPES in Schema ZM04 reads the processing type and time type table and
assigns a time type and processing type to the imported time data. The assignment is
made according to the processing type/ time type class and the pair type allocated to
the imported times.
The time types are the smallest units used later to cumulate the main time balances in
the section on balance formation.
18.2.2 Description
Explanation 1. Click on the sub node “ assign time type and processing types”
2. Choose “ Determine Processing type/ Time type class for
absence”
4. The groupings for class and processing /time type have been
done based on the activity of different leave types

Group = 01 belongs to absence type which has quota like privilege
leave, casual leave. Group = 02 all the leave related to sickness like
Sick leave , IOD, iow Group 04= All the absence type which do not
have any quota. Group = 05 Refers to compensatory off group = 06
refers to compensatory holiday.
In case of grouping for class = all the absence type have been
grouped in “01” except LWOP, LWOP (u) and study leave.
6. Choose “ assign processing type and time type”
7. Maintain in PS grouping as “91”, maintain group as “01” and P/T
type maintain 01, 02, 04, 05&06.
8. Since we are going by negative time recording by using ZM04 so
there is no need to mention the pair type 1 and pair type 3 for
which one has to maintain info type IT2011 (attendance captured
through recording) and IT 2001 (attendance). Only Pair type 2 is
maintained where in the time type defined in previous nodes can
be used.
9. The time types used are 1200,1201,1204,1205 &1206 and
maintain processing type as “A” ( 1 implies starting of any pair 2
implies absences which are taken care through function P2001
and the third and forth number implies the number assigned to
the corresponding absence type.
Infotypes
Populated
1. Not Applicable
Tables
storing
relevant
data
1. Not Applicable
Relationship
with Other
Nodes
Table 34: Configuration Description: Assign Time types and processing type
18.2.3 Screen shot

Screen 25 : Assign Time types and processing type
18.2.4 Remarks
Not applicable

SECTION 1B PROCESSING BALANCES
evaluation with out clock Times Processing Balance Time
Transfer
Table 35: IMG Reference: Processing Balances
19.2 Define Time Transfer Type
19.2.1 Purpose
This node is used for transferring absence maintained in IT2001 to IT2006 as quota.
Absence type like compensatory attendance when applied on a particular day then an
extra quota is generated in absence quota type compensatory holiday.
19.2.2 Description
Explanation 1. Select the node “ Define Time Transfer Type”
3. In the field “PS group” maintain “91”
4. In time transfer types maintain 1205 & 1206 for compensatory
attendance and compensatory holiday. Respectively.
Infotypes
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Applicable
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Tables
storing
relevant
data
1. T555P

Relationship
with Other
Nodes
1. Define rules to
transfer to time type
Ref section: 19.3
Table 36: Configuration Description: Define Time Transfer Types
19.2.3 Screen shot
Screen 26 : Define Time Transfer Type
19.2.4 Remarks
Not applicable
19.3 Define rules for transfer to Time type
19.3.1 Purpose
In this step we maintain a link between time type and time transfer type for
compensatory attendance and holiday.

19.3.2 Description
Explanation 1. Click on the sub node “ Define Rules for transfer to time type”
3. In the field “group” maintain as “91”
4. Corresponding to time transfer type maintain the time type,
maintain the sign as positive with 100 %.
5. Maintain maximum and minimum value as 999.99 and 999.99-
Infotypes
Populated
1. Not
Applicable
Not Applicable
Tables
storing
relevant
data
1. T555J
Relationship
with Other
Nodes
1. Not applicable
Table 37: Configuration Description: Define rules for transfer to time type
19.3.3 Screen shot

Screen 27 : Define rules for transfer to time type
19.3.4 Remarks
Not applicable
19.4 Define specification for transfer to absence quota
19.4.1 Purpose
Assign the time type which has been assigned to absence type to absence quota to
which the leave should get converted to quota.
19.4.2 Description
Explanation 1. Click on the sub node “ Define specification for transfer to
absence quota”
3. In the field “group” maintain as “91”.

4. Corresponding to time type 1205 maintain the absence quota
type 13 of all personnel sub area i.e. from group 1 to 17.
5. In percentage transfer allocation maintain as 100% with positive
sign
Infotypes
Populated
1. Not Applicable
Tables
storing
relevant
data
1. T555L
Relationship
with Other
Nodes
1. Not applicable
Table 38: Configuration Description: Define specification fro transfer to absence quota
19.4.3 Screen shot
Screen 28 : Define specification fro transfer to absence quota

SECTION 2A QUOTA DEDUCTION USING
ATTENDANCE/ABSENCE
Attendance/Absence.
15.2.5 Purpose
15.2.6 Description
Explanation 12.Click on the sub node “ Define Deduction rule for Absence Quota”
13.Click on new entries
14.Maintain ESG Time quota types as “2” : Personnel sub area

15.In the selection field “unit of relevant absence quota types”
16.In case of absence type sick leave (half pay) the quota is to be
17.In case of LTA where the quota is to be deducted from Earned
Leave.
18.In case of LWOP (Unauthorized) the quota is to be deducted from
19.In case of Study leave (bond) the quota to be deducted from
order).
20.In the selection field “ Quota type sequence for further deduction”
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Tables
storing
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3. T556R
4. T556S
Relationship
with Other
Nodes
15.2.7 Screen shot

15.2.8 Remarks

15.3.4 Purpose
15.3.5 Description
Rules”
6. Select the absence type for which deduction rule is to be
7. In selection field deduction rule maintain in the absence quotas
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Tables
storing
relevant
data
3. T556C
4. T556D
Relationship
with Other
Nodes

15.3.5 Remarks
Not applicable

TIME EVALUATION SETTINGS
evaluation settings
Table 42: IMG Reference: Time Evaluation Settings
17.2 Set Personnel Sub area Groupings for Time Recording
17.2.1 Purpose
Since time evaluation is to run for all employees, so all the personnel sub area have
been grouped into one group “91”.
17.2.2 Description
Explanation 1. Click on the sub node “ Set Personnel Sub area Groupings for
Time Recording”
2. Select the country “India” and maintain in all the personnel sub
area as “91”
Infotypes
Populated
1. Not
Applicable
Not Applicable
Tables
storing
relevant
data
1. T001P
Relationship
with Other
Nodes
1. Set Base
entitlement
Ref section: 14.3
selection
Ref section: 14.5

Table 43: Configuration Description: Set Personnel sub area for Time Recording
17.2.3 Screen shot
Screen 31: Set Personnel sub area for Time Recording
17.2.4 Remarks
Not applicable.

17.3 Define Time types
17.3.1 Purpose
In this step, you define time type, day balance, and period balances for your company.
Time types are semantic groupings of time spans. The balances formed in time
evaluation are posted to time types. They determine whether balances should be
cumulated in a particular time type on a daily or monthly basis. These time type are
used to determine the absence, flexible working time, breaks, planned time. etc.
17.3.2 Description
Explanation 1. Click on the sub node “ Define Time Type”
3. For all PS grouping take “40” as the standard value.
4. In the time type field maintain different time types with
corresponding time type description.
5. Maintain the start date and end date as 01.01.1998 and
31.12.9999 respectively.
6. Time type- planned time (0002), Skeleton time (0003),
------------In the selection field “balance” maintains 1 for save as
day balance & cumulate in period balance.
7. In the selection field “Transfer previous period” maintain “0” for
transfer prev. period.
8. In the selection field” overview of period balance” maintain 1 for
store for time accounts
9. Time type- Flextime balance (0005) ------------- In the selection
field “balance” maintains 1 for save as day balance & cumulate in
period balance.
10.In the selection field “Transfer previous period” maintain “1” for
transfer prev. period & Transfer prev. year.
11.In the selection field” overview of period balance” maintain 1 for
store for time accounts

12.Time type- Flextime (prev. period) (0008), Absence (0020), Break
(0500), absence on public holiday(0600) ------------- In the
selection field “balance” maintains 1 for save as day balance &
cumulate in period balance.
transfer prev. period
14.Time type- Fill Time (0100) ------------- In the selection field
“balance” maintains 1 for save as day balance.
16.Time type- Sequence of attendance days (0905) ------------- In the
selection field “balance” maintains 1 for save as day balance
17.Time type- Pair type=2,CLTIM=00 (1200),Leave
period(1201),illness period(1202), off. Abs/special leave(1204),
Leave period (1205), Quota gen- actual time (1206),Total for
CLIM=00 (1500), Total for CLIM=01 (1501) Total for CLIM=02
(1502) Total for CLIM=04 (1504) Total for CLIM=05 (1500 Total
for CLIM=00 (1505) ------------- In the selection field “balance”
maintains 1 for save as day balance & cumulate in period
balance.
18.Time pair absence flag (TF01) ------------- In the selection field
“balance” maintains 1 for save as day balance.
Infotypes
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1. Not
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Tables
storing
relevant
data
1. T555A
2. T555B
Relationship
with Other
Nodes
1. Assign time type
and processing type
Ref section: 18.2
Table 44: Configuration Description: Define Time Type

17.3.3 Screen shot
Screen 32: Define Time Type
17.3.4 Remarks
Not applicable

TIME DATA RECORDING AND
ADMINISTRATION
Administration.  Absences  Absence catalog
Table 45: IMG Reference: Absences Catalog
7.7 Absence Catalog
7.2.5 Purpose
All the information required for defining and recording absences whether it is paid or
unpaid.
Absences are paid or unpaid planned working times during which the employee has not
worked. They therefore represent a deviation to the employee's work schedule. See
also the section on work schedule.
7.2.6 Description
Explanation 2. Not Applicable
Info types
Populated
2. Not Applicable
Tables
storing
relevant
data
2. Not Applicable
Relationship
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Nodes
Table 46: Configuration Description: Absence Catalog

7.2.7 Screen shot
Screen 33 Absence Catalog
7.2.8 Remarks
Not applicable
7.8 Group Personnel Sub areas for Attendance and Absences
7.3.5 Purpose
In this node maintain the grouping for personnel sub area. This grouping is based on
areas which have same leave type rule. For “xxx Pvt. Ltd. “ the personnel sub areas
have been grouped to a total of 25.
7.3.6 Description

Explanation 4. Click on the sub node “ Group Personnel Sub areas for
attendance and absence ”
5. Corresponding to all the personnel sub area the grouping has
been made. A total of 25 personnel sub area have been grouped
into one group 40.
Infotypes
Populated
2. Not Applicable
Tables
storing
relevant
data
4. T001P
Relationship
with Other
Nodes
2. Applicable to all
node
Table 47: Configuration Description: Grouping Personnel Sub areas for Attendance and Absence

7.3.7 Screen shot
Screen 34: Grouping Personnel Sub areas for Attendance and Absence
7.3.8 Remarks
When you set up your system, always use 40 as the personnel sub area
grouping for attendance and absence types
7.9 Define Absence Types
7.4.5 Purpose
In this step, define absence type for different Personnel sub area grouping. A total of 6
absence type have been configured which comprises both absences with quota and
with out quota.

7.4.6 Description
Explanation 10.Click on the sub node “ Define absence type”
12.Decide which absence types you want to define for your
13.In the absence ; input check maintain in all the absence type
a) the first day of the absence is a day off-- E
b) the last day of the absence is a day off-- E
c) the entire period consists of days off -- E
14.Enter the minimum duration of the absence in the Minimum
15.In the Maximum number of day’s field, one can limit the duration
16.Activate the Second date obligatory field, if you must specify the
17.In the unit field maintain “K” calendar days for absence type and “
A” absence days for Earned Leave absence.
Infotypes
Populated
2. Not Applicable
5. T554S

Tables
storing
relevant
data
6. T554T
Relationship
with Other
Nodes
absence type
Table 48: Configuration Description: Define Absence type
7.4.7 Screen shot

Screen 35: Define Absence type

7.4.8 Remarks
Maximum duration in daysThe Maximum duration in days field defines the maximum
permitted duration of an attendance or absence.Attendances and absences that must
last for less than one workday are assigned the indicator 000. The indicator 999
denotes that there is no limit on the duration of the attendance or absence. For eg for
Sick leave the max duration of leave that an employee is eligible to accumulate is 90
days.
When you define a new absence type, copy one that has already been defined. Choose
an absence type which is similar to the one you want to define.
Remember when you copy an absence type, the system does not only copy the
copy absence types.
7.5.5 Purpose
Use the data entry screen number for an absence to determine which screen (entry
screen) is used to enter, display and maintain a record of this particular absence type.
The time constraint class controls the system reaction if a new record in the Absences
7.5.6 Description

Attendance/ Absence ind. A
Info types
Populated
2. IT2001 Create absence type
Tables
storing
relevant
data
2. T554S_O
Relationship
with Other
Nodes
2. Not applicable

7.5.7 Screen shot
7.5.8 Remarks
Copy the model entries from the SAP system when you define absence types. Note that
non-visible entries from views are also copied. The appropriate screen numbers are
Each time you copy an entry, make sure that you only use absence types that have
similar processes.

ABSENCE COUNTING
IMG Path IMG  Time management  Absences Absence counting
Table 50: IMG Reference: Absence Counting
8.4 Define Counting Classes for the Period Work Schedules
8.2.5 Purpose
This section is required for recording and processing absence
.
8.2.6 Description
Explanation 8. Click on the sub node “ Define Counting Classes for period work
schedule”
10.In the field “group” maintain the number which has been assigned
in the grouping for personnel sub area.
11.Select the period work schedule corresponding to the group
created in the earlier node i.e. Define period work schedule.
12.Maintain start date and end date as 01.01.2005 &31.12.9999
respectively.
13.Maintain counting class for all period work schedule as” 1”
Infotypes
Populated
2. Not Applicable
Tables 2. T551C

storing
relevant
data
Relationship
with Other
Nodes
2. Not applicable
Table 51: Configuration Description: Define Counting classes for the period work schedule.
8.2.7 Screen shot
Screen 37: Define Counting classes for period work schedules
8.2.8 Remarks
This grouping is useful in determining payroll days from attendance and
absences.

SECTION 9 RULES FOR ABSENCE
COUNTING (NEW)
IMG Path IMG  Time management  Absences Absence counting 
Rules for absence counting (new)
Table 52: IMG Reference: Rules for Absence Counting (new)
9.2.5 Purpose
defined are assigned to the same grouping for time quota types.
9.2.6 Description
Explanation 5. Click on the sub node “ Group employee Sub groups for time
Quotas”
7. For all the impact level “2” is being maintained except employee
subgroup “NA”
Info types
Populated
2. Not Applicable
Tables
storing
relevant
data
2. T503_E

Relationship
with Other
Nodes
5. Define counting
Rule
Ref section: 10.5
deduction period
Ref section: 14.4
selection
Ref section: 14.5
Table 53: Configuration Description: Group employee Subgroups for Time quota
9.2.7 Screen shot
Screen 38: Group Employee Sub groups for Time quotas

9.2.8 Remarks
Not applicable
9.10 Group Personnel Sub areas for Time Quotas
9.3.5 Purpose
Personnel sub areas for which the same attendance and absence quota types are
defined are assigned to the same grouping for time quota.
9.3.6 Description
Explanation 4. Click on the sub node “ Define Personnel sub areas for Time
quotas”
5. In the field “PS grouping” maintain the number which has been
assigned in the daily work schedule.
Info types
Populated
5. Not Applicable
Tables
storing
relevant
data
2. T001P
Relationship
with Other
Nodes
5. Define counting
Rule
Ref section: 10.5
deduction period
Ref section: 14.4
selection
Ref section: 14.5
Table 54: Configuration Description: Group personnel sub areas for Time Quotas

9.3.7 Screen shot
Screen 39: Group Personnel Sub areas for Time Quotas
9.3.8 Remarks
Not applicable
9.11 Define Rules for Rounding Counted absences
9.4.5 Purpose
In this step, you set rounding rules for absence counting.
If you specify an hours or day multiplier for counting absences, the values determined
can have several places behind the decimal point. It is difficult to use these values for
quota deduction and payroll. In this step, therefore, you set rules for rounding the

values. Since for “xxx Pvt. Ltd. “ only half day and full day concept are there a simple
rule is enough to meet the requirement.
9.4.6 Description
Explanation 7. Click on the sub node “ Define Rules for rounding counted
absences”
9. The rule is defined as “ IG”
10.The upper and lower limit are maintained as 1.5 and 0.5.
11.The value of the specified upper or lower limit is included in the
rounding by putting on a tick mark.
Info types
Populated
6. Not
Applicable
Not Applicable
Tables
storing
relevant
data
6. T559R
7. T55RS
Relationship
with Other
Nodes
3. Define counting class Ref section: 10.5
4. Define generation rule for
quota type selection
Ref section: 14.5
Table 55: Configuration Description: Define rules for Rounding Counted Absence
9.4.7 Screen shot

Screen 40: Define Rules for Rounding Counted Absence
9.4.8 Remarks
This rule can be used to round of absence quotas.
9.12 Define Counting Rules
9.5.5 Purpose
In this step, you define rules for counting absences. The rules are used to determine the
payroll days and hours for an absence. The payroll days and hours that have been
counted are used to control the deduction of quotas.
In this step, you specify conditions for the evaluation day, the work schedule, and
absence. These conditions must be fulfilled for a counting rule to be selected.
You also define default values for the counting of absences. The most important default
is the percentage value used to calculate the payroll hours or days from the attendance
or absence hours or days.
You enter the percentage in the Quota multiplier field. You can define a quota multiplier
for the hours and for the days. You will normally enter the same percentage values
here.
However, in certain circumstances, you may want to count absences differently for
quota deduction and for valuation in Payroll. You can do this as long as you use a
different unit for deducting the absence than for valuating the absence in Payroll. This
means that you can, for example, use the payroll hours for quota deduction, and the
payroll days for absence valuation to determine average values.

9.5.6 Description
Explanation 14.Click on the sub node “ Define Counting rule”
16.Maintain ESG time quota type as “2”
17.Maintain PS grouping for time quota type as per the grouping
mentioned in the node “ Group Personnel sub area for Time
Quota type”
18.Maintain the sequential number as per the sequence of
absences.
19.Following settings for: Conditions for current day --- Flag on all
the options except Sunday (for Privilege leave, Internal training
leave, external training leave & foreign leave . However for all flag
on all the options.
20.In Day type field option maintain “for all the leave type like PL as
day type “01” (do not flag on).
21.Holiday class: Maintain in holiday class all the options for all
absence type except “ Not a Public Holiday”.
22.Condition for planned hours: In this field all the absence have the
two field planned hours= 0 and planned hours>0 being selected.
23.Condition for absence/attendance: In this field all the absences
have the two fields < 1day and Full day being selected.
24.Quota multiplier: For all the absence type the quota multiplier is
maintained as 100% except sick leave (half pay) where the
quota multiplier is 50%
25.Deduction rule: The deduction rules are assigned to each of the
corresponding absence type. Applicable to those absence types
which has quota attached to it.
Infotypes
Populated
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Applicable
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Tables
storing
relevant
data
8. T556C

Relationship
with Other
Nodes
3. Assign deduction
rule to counting rule
Ref section: 15.3
4. Assign counting rule
to absence type
Ref section : 10.6
Table 56: Configuration Description: Define counting rule
9.5.7 Screen shot

Screen 41: Define Counting Rule (Sick Leave)

Screen 42: Earned Leave
9.5.8 Remarks
Make sure that the counting rules that are configured are absence specific.
9.13 Assign counting rule to absence Type
9.6.5 Purpose
In this step, you determine which rule for attendance or absence counting should be
used for each attendance/absence type.
Note: Depending on the entries made here, the attendance or absence is either counted
using the old rule (T554X) or the new rule (Set counting rules).
9.6.6 Description
Explanation 5. Click on the sub node “ Assign counting rule to absence type”
6. Select the absence type and then select the detail option .

7. In the field counting / Quota deduction maintain corresponding
counting rule define pertaining to the absence type and flag on
the option for quota deduction where ever there is quota being
assigned to the absence.
Infotypes
Populated
8. Not
Applicable
Not Applicable
Tables
storing
relevant
data
9. T551A
10.T551S
Relationship
with Other
Nodes
2. Define counting rule Ref section: 10.5.
Table 57: Configuration Description: Assign counting rule to absence type
9.6.7 Screen shot

Screen 43: Assign Counting Rule to Absence Type
9.6.8 Remarks
Not applicable
9.14 Define indicator for the personal calendar
9.7.5 Purpose
In this step, you determine whether or not an absence recorded in an employee's
personal calendar should be assigned an absence category. The absence category is a
one-character indicator that can be assigned to an absence type. For “xxx Pvt. Ltd. “ the
indicator for absence type are mentioned in form of alphabets.
9.7.6 Description
Explanation 10.Click on the sub node “ Define indicator for personnel calendar”

11.Click on the option “Define indicator for the person calendar”
12.Click on new entries .
13.Select the grouping of personnel sub area for which the absence
type indicator needs to be assigned.
14.Choose a single alphabet generally the initial letter of the
absence type e.g. Privilege leave—P casual leave –C. Similarly
create indicator for all other absence types.
16.Click on the option “Determine calendar indicator for absence”.
17.Choose the absence and mention against it the corresponding
code defined earlier in the previous option.
Infotypes
Populated
2. Not Applicable
Tables
storing
relevant
data
3. T554S
4. T554P
Relationship
with Other
Nodes
2. Not applicable
Table 58: Configuration Description: Define Indicator for Personal Calendar

9.7.7 Screen shot
Screen 44: Define Indicator for Personal Calendar
9.7.8 Remarks
Not applicable

DEFINE ATTENDANCE/ACTUAL WORKING
TIME
AdministrationAttendances/Actual Working Times.
Table 59: IMG Reference: Define Attendance / Actual working Time
10.4 Define Attendance Type
10.2.2 Purpose
In this step, define attendance type for different Personnel sub area grouping. A total of
4 different attendance types have been configured.
10.2.5 Description
Explanation 10.Click on the sub node “ Define Attendance type”
12.Decide which attendance types you want to define for your

13.In the absence ; input check maintain in all the absence type
a) the first day of the absence is a day off-- W
b) the last day of the absence is a day off-- w
c) the entire period consists of days off -- w
14.Enter the minimum duration of the absence in the Minimum
15.In the Maximum number of day’s field, one can limit the duration
16.Activate the Second date obligatory field, if you must specify the
17.In the unit field maintain “A calendar days for attendance type .
Infotypes
Populated
2. Not Applicable
Tables
storing
relevant
data
3. T554S_B
4. T554T
Relationship
with Other
Nodes
attendance type
Table 60: Configuration Description: Define Attendance type

10.2.6 Screen shot
Screen 45: Define Attendance Type
10.2.7 Remarks
When you define a new attendance type, copy one that has already been defined.
Choose an attendance type which is similar to the one you want to define.
Remember: when you copy an absence type, the system does not only copy the
copy absence types.

10.3.5 Purpose
Use the data entry screen number for an attendance to determine which screen (entry
screen) is used to enter, display and maintain a record of this particular attendance
type.
The time constraint class controls the system reaction if a new record in the Attendance
10.3.6 Description
Attendance/ Absence ind. P
Info types
Populated
2. IT2002 Create Attendance Type
Tables
storing
relevant
data
2. T554S_O
Relationship
with Other
Nodes
2. Not applicable

10.3.7 Screen shot
10.3.8 Remarks
Copy the model entries from the SAP system when you define attendance types. Note
that non-visible entries from views are also copied. The appropriate screen numbers are
Each time you copy an entry, make sure that you only use attendance types that have
similar processes.
The rest of counting class, rounding rule are already captured in absence type. Attendance is
simply a category without any quotas.

SECTION 11 SETTING GROUPINGS FOR
TIME QUOTAS
Attendance/absence quotas Setting groupings for time quotas
Table 62: IMG Reference: Setting Groupings for Time Quotas
11.2.4 Purpose
defined are assigned to the same grouping for time quota types. Since the absence
types are applicable to all the employees (all impact level) they have been grouped into
one group.
.
11.2.5 Description
Explanation 5. Click on the sub node “ Group Employee Subgroups for time
Quotas”
7. To all the impact levels assign the number “2” maintained in
earlier in the node “ Group Employee Subgroups for time quotas”
Info types
Populated
4. Not
Applicable
Not Applicable

Tables
storing
relevant
data
2. T503_E
Relationship
with Other
Nodes
2. Not applicable
Table 63: Configuration Description: Group Employee Subgroup for time Quota
11.2.6 Screen shot
Screen 47: Group Employee Subgroup for time Quota
12.2.5 Remarks
Not Applicable

11.6 Group Personnel sub areas for Time quotas
11.3.4 Purpose
In case of “xxx Pvt. Ltd. “ different personnel sub areas have the same quotas.
11.3.5 Description
Explanation 5. Click on the sub node “ Group Personnel Sub areas for Time
Quotas”
6. Groupings are done based on similar leave type. Only one
grouping( 40) have been made.
Info types
Populated
5. Not
Applicable
Not Applicable
Tables
storing
relevant
data
2. V_001P_I
Relationship
with Other
Nodes
2. Define absence
Quota type
Ref section: 12.2
Table 64: Configuration Description: Define Personnel sub area for Time Quota type

11.3.6 Screen shot
Screen 48: Define Personnel sub area for Time Quota type
11.3.5 Remarks
Not applicable

SECTION 12 TIME QUOTA TYPES
Attendance/absence quotas Time Quota types
Name of the BBP
Process
Leave management
12.4 Define absence Quota Types
12.2.4 Purpose
In this step, you define the valid absence quota types (entitlement to time off and leave
types) for your employee subgroup and personnel sub area groupings for time quota
types. For “xxx Pvt. Ltd. “ a total of 6 different quota types are created with different
base entitlement.
12.2.5 Description
Explanation 10.Click on the sub node “ Define absence quota type”
12.Maintain the ESG for time quota type, PS group Time and
maintain absence quota type with text and code of the absence
type.
13.Different quota type like Earned Leave, Sick Leave, Casual
Leave, Maternity Leave, Special Disability leave and Special
leave for loss of pay have been created.

14.Special Disability leave is created for the scenario where an
employee meets with an accident while on duty and is
hospitalised and is advised complete bed rest.
15.Special leave for loss of pay is created for the scenario where an
employee has exhaused / availed all other leave types. The
maximum available Special Leave for loss of pay is 2 months.
16.In absence quota type field maintain days in Time/ measurement
unit and “01” as time constraint class.
17. In deduction field maintain “3” rounding.
6. Not Applicable
Info types
Populated
3. T556A Not Applicable
Tables
storing
relevant
data
4. T556B
8. Automatic accrual of absence quota
Relationship
with Other
Nodes
10.Determine validity and deduction period Ref section: 14.3
11.Define Generation rule for quota types Ref section: 14.4
12.Define deduction rule for absence and
attendance quota
Ref section: 14.5
13.Assign deduction rule to counting rule Ref section: 15.2
14.
Table 66: Configuration Description: Define absence quota type
12.2.6 Screen shot

Screen 49: Define Absence Quota Type
12.2.5 Remarks
Not applicable

SECTION 13 AUTOMATIC ACCRUAL OF
ABSENCE QUOTAS
automatic accrual of absence quotas
13.4 Permit generation of Quotas in Time Evaluation
13.2.4 Purpose
In this step, you specify that an absence quota is accrued automatically during time
evaluation.
Entitlements van be accrued in the Absence Quotas info type in one of two ways:
1. The system calculates the entitlement anew each time and overwrites the
existing value in the Absence Quotas info type (2006). These quota types are
referred to as those that are replaced.
Note: Absence quotas that are replaced should be processed by time evaluation
once only, that is, these should be able to be updated only by function QUOTA,
only by a time transfer, or only by operation UPDTQ. In any other case, the quota
number cannot be determined as you require.
2. The system calculates the entitlement acquired during the current accrual
period and adds this value to the existing info type record. These quota types are
referred to as those that are increased.
The quota number determined during time evaluation cannot be changed in the Absence
Quotas info type (2006). You can use the Quota Corrections info type (2013) to correct
the quota entitlement of quotas that are increased/decreased, but not of quotas that are
replaced
13.2.5 Description

Explanation 8. Click on the sub node “Permit generation of quotas in time
evaluation.”
9. Click on the leave type for which you want to the leave to be
accrued through time evaluation and the one which needs to be
accrued with out time evaluation.
10.Those absence types for which the quota is to be accrued without
time evaluation place the radio button on “no generation field”.
(Absence type:Maternity Leave,Casual Leave, Special D
11.Those absence types for which the quota is to be generated
through time evaluation the radio button are placed on the
increase field.(Absence types:, casual leave, f)
12.Absence type like Sick leave (fresher) and special leave (fresher)
can only be updated by Time administrator when ever any new
employee joins.
13.Maintain the time constraint class as “01”
Infotypes
Populated
2. Not Applicable
Tables
storing
relevant
data
3. T556A
4. T556B
Relationship
with Other
Nodes
2. Not applicable
Table 68: Configuration Description: Permit Generation of Quotas in Time evaluation.

13.2.6 Screen shot
Screen 50: Permit Generation of quotas in time evaluation.
13.2.5 Remarks
Not applicable

SECTION14 RULES FOR
GENERATING ABSENCE QUOTAS
Rules for Generating Absence Quotas
Table 69: IMG Reference: Rules for Generating Absence Quotas
14.7 Define Specify the Rule Groups for Quota Type Selection
14.2.5 Purpose
In this step, you determine which groupings are used to access the table for absence
quota type selection when absence quotas are generated.
Absence quota type selection is based on the employee's organizational assignment
and is determined by the Quota type selection rule group.
Specific rules for quota selection can be defined using different quota type selection rule
groups.
This feature QUOMO is used when generating default values during recording, in report
RPTQTA00, and in time evaluation. This feature allows you to determine quota type
selection rule groups depending upon a variety of employee organizational
assignments.
If you generate the absence quotas in time evaluation, the value from the feature is
automatically queried by the system. Those absences which behave in similar fashion
are grouped in one group under the field option” quota type selection rule”.
14.2.6 Description
Explanation 6. Select the node “ Specify rule groups for Quota type selection”
7. Select the country grouping “40” for India by clicking at MOLGA.
8. In the country grouping 40 maintain “01” in the sub level.

9. check the features and then check for error and then click on
activate button
Infotypes
Populated
2. Not
Applicable
Not Applicable
Tables
storing
relevant
data
2. Not applicable
Relationship
with Other
Nodes
2. Define generation rule for Quota
type selection
Ref section: 14.5
Table 70: Configuration Description: Specify Rule Groups for Quota Type Selection Rule
14.2.7 Screen shot
Screen 51: Specify Rule Groups for Quota Type Selection

14.2.8 Remarks
Not applicable
14.8 Set Base Entitlement
14.3.5 Purpose
In this step, you set rules for determining the total entitlement (base entitlement) to an
absence quota type. The base entitlement forms the basis for calculating the prorated
leave or absence entitlement for each accrual period.
If you use time evaluation to generate absence quotas, you can make the rule more
specific. You can do this by incorporating personnel calculation rules in the time evaluation
schema. Details of the results of time evaluation. You store the special time type, which
the system reads in order to determine the entitlement, in this view.
For “xxx Pvt. Ltd. “ different absences have different quotas which are stored in the
base entitlement. So, as and when a quota is accrued for particular absence type, the
desired amounts of quota that are available in base entitlement are updated in
respective employees’ quota.
14.3.6 Description
Explanation 7. Click on the sub node “ Set up base entitlement ”
9. Maintain for ES grouping for time quota as” 2”, for PS grouping
for Time quota maintain as described in the Ps grouping earlier
and maintain “40” for Ps grouping for time recording .
10.Select the absence type for which entitlement is to be maintained
in the form of days.
11.In the selection field “related to period” maintain calendar year.
Info types
Populated
2. Not
Applicable
Not Applicable

Tables
storing
relevant
data
2. T559E
Relationship
with Other
Nodes
rule for quota type
selection
Ref section: 14.5
Table 71: Configuration Description: Set Base Entitlement
14.3.7 Screen shot

Screen 52: Set Base entitlements
14.3.8 Remarks
Not applicable

14.9 Determine validity and deduction Periods
14.4.5 Purpose
In this step, you decide which validity and deduction periods you want to be valid for an
Absence Quotas info type record (2006) created by the system. You do this for each
absence quota type.
The deduction from and deduction to dates define the period in which the absence quota
can be reduced by an absence. It need not be identical to the validity period, and can
exceed it.
You only specify a validity period for absence quotas that are generated during time
evaluation. Fields for entering the validity period are therefore only available for absence
quotas for which you have selected replace or increase in the Generating quotas allowed
in time evaluation step.
The validity period represents the period for which the time off entitlements are filled in
one info type record. If no entitlement of this type has been generated or if the validity
period has been exceeded, a new record is created.
14.4.6 Description
Explanation 8. Click on the sub node “ Determine validity and deduction
periods”
10.Enter “2” For ESG Time quota types : Depending on the grouping
maintained earlier for personnel sub area maintain the same
here: Select the absence quota type for which deduction is to
take place.
11.In the selection field “validity intervals “maintain calendar year in
both the options of valid from and valid to field.
12.In the selection field for “deduction interval” select start of validity
interval in deduction from and choose end of validity interval in
deduction to .
13.Maintain in “No deduction before” maintain “Expiry of probation”
from the drop down option. Ex.absence type like sick leave and
privilege leave.
Infotypes 2. Not Applicable

Populated
Tables
storing
relevant
data
2. T559D
Relationship
with Other
Nodes
2. Not applicable
Table 72: Configuration Description: Determine validity and deduction periods.
14.4.7 Screen shot
Screen 53: Determine validity and deduction periods.
14.4.8 Remarks
Maintain the validity period for absence type based on time evaluation and deduction.

14.10 Define Generation Rules for Quota Type Selection
14.5.5 Purpose
In this step, you define rules for automatically accruing absence entitlements for your
employees.
Note: If you want to set up rules for generating using the report RPTQTA00 or for
determining default values, you can now use a restricted view of the Customizing table.
All non-relevant fields for this method remain hidden. The system knows which view of
the Customizing table to display according to your specifications made in the permit on
line default values for quotas step.
14.5.6 Description
Explanation 9. Click on the sub node “ Define Generation rules for Quota Type
selection”
11.In ESG for time quota field maintain “2”: In field PSG for Time
quotas maintain the grouping that has been maintained earlier in
the PS grouping. In Quota type selection group maintain for all as
“40”. For each of the leave type maintains the selection rule
starting from “001” for respective absence quota type.
12.In the selection field option “accrual period “ maintain either
calendar year or time evaluation period depending on the process
by which the quota is to be generated.
13.In Base entitlement field option maintain the base entitlement
already maintained in the previous node. Choose by selecting the
option.
14.In the Accrual entitlement field maintain no prorate calculation ; In
selection “ reduction, rounding, maximum entitlement maintain
rounding rule as IG and maximum entitlement for : Earned Leave
– 250 days,Sick leave --- 90 days.
15.In total entitlement maintain rounding rule as”IG” and Max
entitlement as Earned Leave – 250 days, Sick leave --- 90 days
Info types
Populated
2. Not
Applicable
Not Applicable

Tables
storing
relevant
data
3. T559L
4. T559T
Relationship
with Other
Nodes
2. Not applicable
Table 73: Configuration Description: Define Generation rule for Quota type selection
14.5.7 Screen shot
Screen 54: Define Generation Rules for Quota Type Selection.
14.5.8 Remarks
Not applicable

SECTION 15 QUOTA DEDUCTION USING
ATTENDANCE/ABSENCE
Attendance/Absence.
15.2.9 Purpose
15.2.10 Description
Explanation 23.Click on the sub node “ Define Deduction rule for Absence Quota”
25.Maintain ESG Time quota types as “2” : Personnel sub area

26.In the selection field “unit of relevant absence quota types”
27.In case of absence type sick leave (half pay) the quota is to be
28.In case of LTA where the quota is to be deducted from Earned
Leave.
29.In case of LWOP (Unauthorized) the quota is to be deducted from
30.In case of Study leave (bond) the quota to be deducted from
order).
31.In the selection field “ Quota type sequence for further deduction”
Infotypes
Populated
3. Not
Applicable
Not Applicable
Tables
storing
relevant
data
5. T556R
6. T556S
Relationship
with Other
Nodes
15.2.11 Screen shot

15.2.12 Remarks

15.3.7 Purpose
15.3.8 Description
Rules”
10.Select the absence type for which deduction rule is to be
11.In selection field deduction rule maintain in the absence quotas
Infotypes
Populated
3. Not
Applicable
Not Applicable
Tables
storing
relevant
data
5. T556C
6. T556D
Relationship
with Other
Nodes

15.3.6 Remarks
Not applicable

SECTION 1A TIME EVALUATION WITHOUT
CLOCK TIMES
evaluation with out clock Times Time data Processing .
Table 77: IMG Reference: Time Data Processing.
18.4 Assign Time types and Processing Types.
18.2.4 Purpose
Function TYPES in Schema ZM04 reads the processing type and time type table and
assigns a time type and processing type to the imported time data. The assignment is
made according to the processing type/ time type class and the pair type allocated to
the imported times.
The time types are the smallest units used later to cumulate the main time balances in
the section on balance formation.
18.2.5 Description
Explanation 10.Click on the sub node “ assign time type and processing types”
11.Choose “ Determine Processing type/ Time type class for
absence”
12.In the field “group” maintain the number which has been assigned
13.The groupings for class and processing /time type have been
done based on the activity of different leave types

Group = 01 belongs to absence type which has quota like privilege
leave, casual leave. Group = 02 all the leave related to sickness like
Sick leave , IOD, iow Group 04= All the absence type which do not
have any quota. Group = 05 Refers to compensatory off group = 06
refers to compensatory holiday.
In case of grouping for class = all the absence type have been
grouped in “01” except LWOP, LWOP (u) and study leave.
15.Choose “ assign processing type and time type”
16.Maintain in PS grouping as “91”, maintain group as “01” and P/T
type maintain 01, 02, 04, 05&06.
17.Since we are going by negative time recording by using ZM04 so
there is no need to mention the pair type 1 and pair type 3 for
which one has to maintain info type IT2011 (attendance captured
through recording) and IT 2001 (attendance). Only Pair type 2 is
maintained where in the time type defined in previous nodes can
be used.
18.The time types used are 1200,1201,1204,1205 &1206 and
maintain processing type as “A” ( 1 implies starting of any pair 2
implies absences which are taken care through function P2001
and the third and forth number implies the number assigned to
the corresponding absence type.
Infotypes
Populated
2. Not Applicable
Tables
storing
relevant
data
2. Not Applicable
Relationship
with Other
Nodes
Table 78: Configuration Description: Assign Time types and processing type
18.2.6 Screen shot

Screen 57 : Assign Time types and processing type
18.2.5 Remarks
Not applicable

PROCESSING BALANCES
evaluation with out clock Times Processing Balance Time
Transfer
Table 79: IMG Reference: Processing Balances
19.6 Define Time Transfer Type
19.2.5 Purpose
This node is used for transferring absence maintained in IT2001 to IT2006 as quota.
Absence type like compensatory attendance when applied on a particular day then an
extra quota is generated in absence quota type compensatory holiday.
19.2.6 Description
Explanation 6. Select the node “ Define Time Transfer Type”
8. In the field “PS group” maintain “91”
9. In time transfer types maintain 1205 & 1206 for compensatory
attendance and compensatory holiday. Respectively.
Infotypes
Populated
2. Not
Applicable
Not Applicable
Tables
storing
relevant
data
2. T555P

Relationship
with Other
Nodes
2. Define rules to
transfer to time type
Ref section: 19.3
Table 80: Configuration Description: Define Time Transfer Types
19.2.7 Screen shot
Screen 58 : Define Time Transfer Type
19.2.8 Remarks
Not applicable
19.7 Define rules for transfer to Time type
19.3.5 Purpose
In this step we maintain a link between time type and time transfer type for
compensatory attendance and holiday.

Time data recording and administration negtive & positive

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