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Hmel Hr Workshop Bbp1 Tm 15012009 Ver1.1

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Hmel Hr Workshop Bbp1 Tm 15012009 Ver1.1

  1. 1. “UTKARSH” Workshop on Travel Management 15th January 2009 January 15, 2009Copyright © HPCL-Mittal Energy Ltd.
  2. 2. Workshop January 15, 2009Copyright © HPCL-Mittal Energy Ltd.
  3. 3. Travel Process - Overview Travel Request Payment Issued Creation Audited by Accounting Travel Request Approval Trip Expense Approved Trip Completed Trip Expense Created January 15, 2009Copyright © HPCL-Mittal Energy Ltd.
  4. 4. Workflow Process while creating a Travel Request •The trip data is recorded in the system by the employee. •The employee’s superior is responsible for approving the trip. The system uses the organizational plan to determine the superior automatically. •The superior can approve the trip, send it back to the employee for correction, or reject it. •If the superior approves the trip, the employee who submitted the request is informed of this approval in an automatically generated mail. January 15, 2009Copyright © HPCL-Mittal Energy Ltd.
  5. 5. Workflow Process while creating Travel Expense Reports January 7,2009 15, 2009Copyright © HPCL-Mittal Energy Ltd.
  6. 6. TOP Reasons for Choosing SAP Travel Management  It is an end-to-end solution requiring no development or additional interfaces  It is completely integrated with all surrounding and follow-on processes in the SAP e-business platform.  It provides a global solution in local (country-specific) versions.  It dramatically reduces indirect costs by automating your processes and workflow.  It ensures improved compliance with company travel policy. January 7,2009 15, 2009Copyright © HPCL-Mittal Energy Ltd.
  7. 7. People, Their Roles, (Travel) Business Scenarios People Perform Roles to Participate in Business Scenarios Implemented by Components SAP Travel Management  Traveler Creates Travel  Employee Request Workflow Supervisor Approves Travel Employee SAP Travel Management Request Workflow  Employee  Travel Trip Accounting SAP Travel Management Administrator Financials/Controlling/HR John January 7,2009 15, 2009Copyright © HPCL-Mittal Energy Ltd.
  8. 8. Travel Expenses - Per Diems / Flat Rates Per diems/flat rates and maximum rates:  Accommodation/Meals  Travel costs  Individual statements January 7,2009 15, 2009Copyright © HPCL-Mittal Energy Ltd.
  9. 9. Indicators & Payment history  Using Travel Expense Manager, the Expense Team can :  Change trip facts (if required)  Settle trips to facilitate postings to Finance.  Do reversals of trips already posted to Finance. January 7,2009 15, 2009Copyright © HPCL-Mittal Energy Ltd.
  10. 10. “UTKARSH” Workshop on Travel Management Thank You January 7,2009 15, 2009Copyright © HPCL-Mittal Energy Ltd.
  11. 11. “UTKARSH” Workshop on Travel Management Questions? January 6,2009 15, 2009Copyright © HPCL-Mittal Energy Ltd.

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