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Rapid Deployment of
Project Portfolio and Programme
Management Offices
3PMO
3PMO can help your organisation excel at strategy execution:
✔a culture that embraces change
✔76% or more strategic initiatives meet original goals & intent
✔80% or more projects are on time, on budget & meet goals
✔business as usual functions understand and support change
 Benchmarking Organisational Maturity - We can help the leadership team agree a plan for
where and how to improve organisational change capability. Where required, we can help
gain external certification or recognition from bodies like ISO or the Association for Project
Management
 Strategy Articulation - Clearly defined strategies rarely translate directly into the world of
projects and programmes. Delivery managers need tangible, quantifiable, indicators to be
able to performance manage their initiatives. We facilitate leadership team sessions to build
your mechanism for categorising in-flight and proposed initiatives. Using techniques such as
analytical hierarchy process or group voting we make these challenging sessions fun.
 Investment Prioritisation – Prioritisation provides organisational-wide clarity on what is most
important and why. But getting there can be difficult as it requires balancing: the innovative
investments with the cash cows, the politically favoured enhancements with those desired by
customers and the ROI with the strategic value. We can help management teams swiftly
reach consensus, clearly communicate their decisions and manage the performance of their
portfolio (through benefit realisation).
 Decentralising Governance - Slow executive decision making is commonly cited as the main
contributor to initiative failure, with investment approvals and dependency blockages
unresolved until they reach top level governance forums that may meet infrequently or
irregularly. We can help define and implement operating models that retain transparency,
audit trails and control but allow for speedy, distributed decision making.
 Resource Planning – Balancing resource capacity and demand is key to effective delivery but
it can be complicated and costly to do well. We help find the optimum mechanism for your
organisation, implementing simple techniques through to enterprise wide resource planning
systems.
Contact project@3pmo.com for further information or a free consultation.

Rapid Deployment of
Management Offices
3PMO
3PMO can help your people excel at strategy execution:
✔engaged and active Sponsors
✔concrete ownership and accountability
✔formalised competency development
✔defined career paths in change
 Skills and Competence - We help define what change management means in your
organisation so staff performance expectations can be agreed and managed. We can help
standardise job descriptions, associated competency frameworks and assessment tools. We
can conduct individual competency assessments and initiative health-checks to identify areas
of strength and opportunities for improvement.
 Learning and Development - Are you supporting the professional development of your change
management staff and are you getting value for money from the training and development
that is under way? We can help review and rebuild your existing provision, advise on market
rates and align it to your competency framework so that professional development plans flow
easily from annual appraisals.
 Leadership Coaching - Change competence is a pre-requisite for today's business leaders. We
help leadership teams build their experience and techniques to better sponsor, accommodate
and govern change.
 Professional Communities - Self-sustaining staff networks can provide personal support,
knowledge transfer, professional development and improved working relationships. But they
really come to life with structured CPD (continued professional development), action learning
sets, coaching and mentoring opportunities. We can help establish these and build
partnerships for you with external organisations.
 Resourcing and Retention - It can be tough quickly finding appropriately experienced
permanent and temporary staff. We are proud to be trusted with securing interim teams to
quickly implement programme and portfolio office services and then to build out high
performing permanent teams to run the services in business as usual.

Rapid Deployment of
Management Offices
3PMO
3PMO can help optimise your processes to excel at strategy execution:
✔project and programme performance monitoring
✔evidence based improvements and executive decision making
✔prioritisation based on strategic alignment and deliverability
✔project and programme delivery standards
 Agile Methods - It is easy to misinterpret Agile and implement incomplete methods leading to
poor portfolio performance. We help you navigate the common pitfalls.
 Waterfall Methods - Most organisations will already have a delivery methodology to improve
consistency, efficiency, coordination and control across initiatives. But is it widely adopted?
We help define, refine or reinvigorate yours to ensure it is fit for purpose, consistent with
best practice and actually being used by the organisation.
 Improved Financial Control - Initiative cost control is one of the most valuable forward
looking indicators for delivery performance. But tracking costs can be hugely expensive,
disconnected from your management accounting systems and typically varies from one part
of the organisation to another. This can make the budgeting and forecasting cycle painful and
time consuming. But it doesn't have to be that way. We help find the most pragmatic solution
for your organisation so that initiative and portfolio level costs can be controlled and
integrated seamlessly with financial planning.
 Outsourcing and Automating - Are your PMOs the right size? Are delivery managers
complaining of too much administration and not enough delivery? We help identify the tasks
that are ripe for outsourcing or automation and help you implement the appropriate solution.
 Portfolio Optimisation - In today's fast paced business environment we know that yesterday's
great idea may no longer make sense, new ideas are tabled all the time and executive
decisions must be made quickly. The Portfolio Optimisation cycle (weekly, monthly or
quarterly) builds alternative investment scenarios for management consideration. This format
of portfolio analysis and alternate recommendations ensures executive decisions are
supported by audit trail of objective evidence.
 Benefit Realisation - Whether you are cutting costs, improving customer service, meeting
increased regulatory demands or improving risk controls you will want to provide evidence for
your stakeholders on how the organisation is progressing as a whole and identify where
additional effort is required to stay on-track. With the strategy defined in terms of
measurable indicators we can build benefit realisation plans and track planned and actual
progress towards them.

Rapid Deployment of
Management Offices
3PMO
3PMO can help implement systems that support great execution:
✔familiar user interface for fast user adoption
✔small, fast, iterative enhancements by PMOs not just IT
✔reduced PMO and delivery team effort
✔one trusted source for all change information
 Solution Selection - The market offering for project portfolio management systems is now
vast, the solutions vary widely and the marketing material can be complicated. We filter the
options down for you to those that will best meet your needs.
• Design, Build and Implementation - We have wide experience managing the risk of project
portfolio management system implementations. We can offer solutions pre-configured with
best-practice methods that can be taken straight off-the-shelf or we can design and build
custom solutions from the ground up. We always recommend designs that are flexible enough
to support the changing demands of your organisation over time.
• Requirements Management - Having been both a supplier and customer of project portfolio
management systems we are best placed to facilitate your requirements definition,
prioritisation and batching.
• Vendor Selection and Management - We can run your tender process and manage your
chosen vendor's contract for you. Whether under a fixed price or time and materials contract
we can help navigate the common hazards, ensuring you get the very best out of your
vendor.

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