Palm Oil Mill ISCC

1. Certification for Biomass and Bioenergy

2. Introduction to ISCC
• ISCC = International Sustainability & Carbon Certification.
• German Standard  encompassing European Union
Renewable Energy Directives (EU-RED) and National
sustainability ordinances.
• Two schemes  DE (National) vs. EU (Voluntary)
• Promotes the sustainable production of biomass all along
the supply chain  assist buyers to support sustainable
production by paying incentives (premium) to growers
and producers.
• Analogy :- RSPO  Edible Oil : ISCC  Biofuel
• Objective:- Traceability, reduction of GHG emissions
along the supply chain, sustainable use of land, social
sustainability.

3. Fig:- Elements of the Supply Chain
• Production system :- Estates -> Palm Oil Mill (FGP/Conversion)
-> Refinery (Conversion) -> Biodiesel Plant (Last Interface)
• Origin of sustainable solid biomass used in the production of
liquid biomass / biofuel should be traceable all along the
supply chain and under various production processes.
• Scope of certification:- All elements involved in production of
sustainable biomass/biofuel, i.e., Estates (Farms), Palm Oil
Mills, Refineries, Warehouse / Bulking Terminal, Biodiesel
Plants, Transporters and Traders.
• Wilmar Group  ISCC MB
• Validity of certificate  1 year; surveillance audit / re-
certification to be carried out yearly for continuity.

4. ISCC Requirements for Traceability
1) Management System
• Cover critical points of production and distribution processes.
• Prove sustainability through efficient documentation along the
supply chain due to several changes in ownership.
• SOP’s, GHG emission calculations, Sustainable Management
and Traceability Policies to name a few.
2) Procedures
• Describing the material flow and responsibilities for traceability.
• ISCC SOPs, Process Flow Chart, Organization Chart, etc.
3) Responsibility and Authority
• PIC -> implementation and monitoring traceability systems and
internal audit activities, including surveillance and conformity.
• ISCC SOPs, Management Representative, Job Descriptions, PICs
and staff flow chart for the movement of products.

5. 4) Reporting & Documentation
• Ensure proper documentation of sustainable data such as FFB
origin, FFB received, list of suppliers and buyers, internal
processes, storage tank details, sales and delivery, sounding
reports etc.
• Weighbridge tickets, Daily and monthly production reports,
Sounding reports, Mass Balance file (daily input, monthly and
quarterly reporting).
• Documents to be maintained for minimum period of 10
years.
5) Training and Competency
• Training plan and records should be documented for the year.
• Training to ensure competency and skills of staff at the critical
control points for monitoring of the supply chain system.
• Training -> plans, agendas and material, attendance list.

6. 6) Infrastructure and Technical Facilities
• Implement and maintain effective traceability system.
• Weighbridge, flow meter, sounding instrument, storage tanks
and plant layout, operating licenses, tank calibration reports,
storage capacity.
7) Internal Audit Program & Review
• Internal audit will be conducted once a year by the CSR
department, to review documentation and compliance under
ISCC systems.
• Audit report, action plan and progress report must be
reviewed by top management as a follow up to the internal
audit.
• Management Review must be documented for audit
purposes.

7. Traceability Requirements for POM to trace
sustainable biomass
1) Identification for the origin of Sustainable Biomass
• Details and list of suppliers / estates (name and address).
• Details of supply documents (Weight bridge ticket) should
include: - Unique identification number per batch,
registration number for the certificate, Type of product, date
and amount, distance in KM and the amount of carbon-
equivalent.
• Contract of sale / purchase of sustainable biomass.
• Third party contracts for the handling and delivery of
sustainable biomass.

8. 2) Company Internal Information
• Document for each batch of receipt of sustainable biomass.
• Production data (oil extraction, blending, yield, etc.) and
conversion factors.
• GHG emissions and data to support calculation (oil
consumption, use of biomass, water vapor, the use of chemical
agents, generators, tubes, boilers, water consumption,
electricity, waste water, transport etc.)
• Format GHG calculations have been tailored to include the
POM’s emissions (refer GHG Data Collection and Calculation
Sheet).
• Calculations indicate GHG emissions discharged during the
production of sustainable liquid biomass.
• EU vs. DE ?

9. 3) Identification of sales and transfer of liquid biomass
• Details of the buyer (name, address, distance to the refinery).
• Documents such as delivery orders and weighbridge tickets to
have the following: Number per batch of unique identification,
Registration number for certification [ISCC chop to stamp the
ticket scales (eg ISCC-12-123-2345678 - YYMMXXXX),
Management recommends to use sequential numbers starting
from 0001 onwards], Type of product, date and volume,
distance in KM and the amount of carbon-equivalent.
• Sounding Report of storage tank – to prove sustainable volume
physically available.
• Contract of sale and purchase of sustainable liquid biomass.
• Third party contracts for the handling and delivery of
sustainable liquid biomass.
• GHG value of sustainable biomass after production.
• Mass Balance report to account for sustainable despatch.

10. Traceability requirements for Estates/Farms to
trace sustainable solid biomass
• Tonnage delivered / received must be documented to prove
despatch doesn’t exceed receipt under sustainability (Closing
consecutive period – minimum of 3 months).
• Name and address of the estate(s), and proof(s) of ownership.
• Estate Report: Hectarage, type of land, crop, yield etc.
• FFB despatch chit to match weighbridge ticket with the
following:- Name of the estate, block number and certificate
number/chop, types of sustainable biomass and tonnage,
vehicle registration number, GHG emissions value, contract
with the estates and number, if any.
• Self declaration for the sustainable production of biomass
(refer to ISCC 202-02 or 202-03).

11. SUMMARY
First Gathering Point / Conversion (For ISCC Certified
Mills)
• Comply with the requirements under ISCC through proper
documentation and implementation of traceability and
management systems.
• 5% of supply base (estates) to undergo audit.
• Audit and proof of compliance for GHG Emission and Mass
Balance calculations.
• Up to date SOPs in accordance with the requirements of ISCC.
• Mill PICs and MR should understand the requirements of ISCC
and conduct regular training.
• Internal Audit will be carried out by Sustainability / CSR team.
• Management Review Meeting to be conducted by the Mill
Manager, as a check to monitor compliance under ISCC.

12. QUESTIONS ???

13. Thank you for your time ! 