How to Create a Secure FTP Alternative When Enterprises Are Saying Goodbye to Old Methods of File Transfer The most common ways of file sharing have been email and FTP. Email has its own limitation in terms of the size of attachment, high storage requirement on Exchange server and fat Outlook PST size – making it very inefficient causing loss of productivity to employees. On the other hand, FTP/SFTP are difficult to use for end-users and it poses many challenges for enterprise IT administrator: • End-user challenges o Difficult for users to collaborate large files o The process of downloading a SFTP client, logging in, and then uploading is time consuming and tedious o Now way to know who is downloading and viewing files on the FTP site, and at what time • Enterprise IT challenges o FTP credential exchange pose security risks o Lack the reporting and tracking capabilities pose significant regulatory compliances – particularly in verticals like Banking, Financial Services and Insurance (BFSI) o Higher storage cost as data size increases at record pace o Need for regular maintenance o Non-trivial time spent in setting up users and hence difficult to keep up to pace with increased file transfer demands In absence of any better alternative, business users are falling pray to third-party consumer file sharing (like Dropbox, Box, Yousendit or Hightail) causing security, data loss and compliance issues for organizations. Vaultize has been helping businesses – including large enterprises in highly regulated and security conscious verticals to replace their FTP sites. As FTP alternative, Vaultize allows end-users to seamlessly share files within and outside the company using secure links and at the same time allowing IT administrator to define the sharing policies to control, manage and monitor the movement of files. IT can also define the access policies allowing them to control how and from where the shared contents can be accessed by the recipients. Without changing the normal workflow, end-users can share files and folders through simple right-click on Windows explorer, easy uploads through drag-n-drop on Web UI, through mobile apps or file/folder sync through desktop client. Outlook Plugin also converts attachments into secure links based on IT policy.

1. Vaultize
FTP Alternative

2. Enterprise IT Challenges with FTP/SFTP
 Security Risks
• Credentials exposed to third-party
 Data Loss Risks
• Data goes out of control once downloaded
• No way to revoke permissions on downloaded document
 Compliance Risks
• No tracking and monitoring capabilities
• Particularly in Banking and Financial (BSFI)
 Higher Cost
• Storage - No de-duplication
• Maintenance and support cost
• Time consuming

3. End-user Challenges with FTP/SFTP
 Difficult to collaborate on large files
 Time Consuming and tedious process
 No way to know when and who is downloading
 No way to expire shared documents
 Bad Mobility support
 Does not merge in normal work-flow

4. Vaultize as FTP Replacement
 Vaultize platform acts as Cloud Storage
 IT can define sharing/access policies and permissions
 Complete tracking and monitoring of secure links
 Reduced Storage (patent pending global de-duplication)
 Mobile Content Management (MCM) support for
Enterprise Mobility – including BYOD
 Integrated Digital Rights Management (DRM) (coming
soon)
 Integration with DLP and Anti-virus (ICAP based)

5. How it helps End-user
 No need to learn new software - No change in
regular work-flow
• Single click sharing (by right-click in Windows explorer)
• Drag-n-drop on Web account
• Sync through desktop clients/mobile apps (if permitted)
• Outlook plugin
 Revocation of access to shared documents
 Ability of Third-party to upload documents without
any agent
 Mobility support

6. Customer Testimonial
“Vaultize's file sharing capabilities have enabled our
people to improve their productivity. Our IT department
takes advantage of its end-to-end security, privacy and
compliance features that are critical for the insurance
industry.”
Mr. Sanjay Pugaonkar, Senior Manager - Information Security at
Tata AIA Life Insurance Company

7. More Information
Solution information:
http://www.vaultize.com/enterprise-file-sharing.html
For customer case study:
http://resources.vaultize.com/Vaultize%20Case%20Study%20-%20Tata%20AIA.PDF
Read a blog at:
http://blog.vaultize.com/how-to-create-a-secure-ftp-alternative-when-enterprises-are-saying-
goodbye-to-old-methods-of-file-transfer/

8. sales@vaultize.com
http://www.vaultize.com