The Hotel Network has over 25 years experience in managing events and conferences all over Australia.

2. The Hotel Network (THN) is a
dynamic provider of customised
accommodation, event and
conference management services
that deliver substantial cost
savings to our clients. We strive to
provide outstanding service
through highly trained and
motivated personnel to reach our
company goals of transparency,
growth and profitability. We will
continue to grow by partnerships,
influence by leadership and
exceed our company objectives
through excellence.
Mission Statement

3. A Better Way To Manage Your Events
We can help with single services such as accommodation management or event
registration or, relieve the stress and let us help with the entire event providing support
every step of the way.
We would love to assist you with your next event,
no matter how BIG or small.

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A Better Way To Manage Your Events
Services provided:
• Venue sourcing
• Exclusive conference website
• Online registrations
• Delegate accommodation
• Financial reporting
• Program Management
and much, much more!

5. • Conferences
• Conventions
• Congress
• Meetings
• Exhibitions
• Special Events
• Gala Dinners
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Events We Manage

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• Sourcing suitable venues in
the right location
• Shortlisting of venues
• Negotiating
conference/meeting package
• Negotiating room rates for
residential events
• Presentation of
recommended venues with
costs
• Co-ordination of contracts
Venue Sourcing & Negotiations

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• Design of online registration
and accommodation booking
forms
• Dedicated website or
integrated into your website
• Speaker Abstract Collection &
Collation
• Exhibition/Sponsorship
• Venue details and maps
Exclusive Conference Website

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• Managing registrations
• Processing monies
• Progress reports
• Production of name tags
• Provision of numbers for
breakout sessions
• Provision of numbers for
catering for conference,
welcome reception, dinners
etc
Online Registrations

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• Offering selection of
accommodation for variety of
budgets
• Confirmation to delegates
• Rooming lists to hotels/motels
& payments
• Handling of cancellations &
last minute changes
• Transport co-ordination to
conference venue if required
Delegate Accommodation
Inventory Management

10. • Air, Land & Sea Travel Booking
• Transfers to and from venue to hotel/s &
airport
• Speaker Travel
• Conference Event transfers
• Handling of cancellations & last minute
changes
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Travel & Transportation

11. • Researching Exhibitor Space
& Design
• Co-ordinating with exhibitors &
sponsors
• Exhibitor package production
• Logistical management of all
enquiries & bookings
• Clear communication between
exhibitors, contractors &
venue
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Exhibition Design &
Management

12. • Sourcing appropriate
entertainment
• Engagement of entertainment
• Co-ordinating with venue
• Assisting with staging
requirements
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Entertainment Sourcing &
Management

13. • Working with client committee
on budget
development/planning
• Processing monies for
registration, accommodation,
special events, travel etc
• Regular reporting as required
• Co-ordinating event specific
bank accounts, merchant
facilities, invoicing & receipting
• Final account preparation
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Financial Reporting &
Budget Management

14. • Working with client committee
on development of program &
room allocations
• Printing of program for
conference satchels & back of
name tags
• Co-ordinating plenary rooms
and breakout rooms as per
the program
• Notifying speakers of
presentation details
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Program Management

15. • Co-ordinating “Call for
Abstracts”
• Setting up dedicated website
link within the registration site
for abstract submission
• Receipting &
acknowledgement of
abstracts to speakers
• Collation of abstracts &
submission to committee for
review & acceptance/decline
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Speaker Abstract Collection
& Collation

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• Contacting AV companies for
quotes
• Appointing AV company on behalf
of client
• Managing Audio Visual
requirements for speakers
• Managing Audio Visual for main
plenary room, breakouts &
conference events
• Continuous onsite management
during event
Audio Visual & Technical
Sourcing

17. • Provision of staff for registration desk
& co-ordination of event
• Efficient communication between
venue, client, speakers, delegates &
audio visual
• On site management of Exhibitors &
suppliers
• Timely and sufficient food & beverage
for all attendees
• Main liaison between venue & client
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Conference Secretariat

18. Often meetings have to take place
in rural and remote locations.
The Hotel Network is a specialist
in accommodation and meeting
rooms in these type of locations.
Talk to us about your requirements
and we can advise the best
location for your event.
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Rural & Remote Locations

19. Contact our Conference Team today to see how we can assist in
making your ideas a reality.
Lana Shelest
02 9414 4978 or 0432 747 890
lanas@hotelnetwork.com.au
Samantha Cornwall
02 9414 4983 or 0435 939 776
conferences@hotelnetwork.com.au
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Contact Us

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