This document discusses SuccessFactors and the General Data Protection Regulation (GDPR). It provides an introduction to GDPR, including its scope, principles, important terms, and enforcement date of May 2018. It then discusses how SuccessFactors addresses the active, retention and end of use phases of data processing as required by GDPR. It also outlines SuccessFactors modules and features that are relevant to GDPR compliance, such as role based permissions, logging of data reads and changes, and personal data reporting.

1. SuccessFactors
and General
Data Protection
Regulation
(GDPR)

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SuccessFactors and General Data Protection
Regulation (GDPR)

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Agenda
5
• Introduction to GDPR
• Scope
• Principles
• Important Terms
• SuccessFactors(SF) and
GDPR
• Active Phase
• Retention Phase
• End of Use Phase
• SF Modules and Features

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Introduction to GDPR
SuccessFactors and GDPR | 6
Designed to harmonize data privacy laws across Europe
Replaces the Data Protection Directive 95/46/EC
Approved by the EU Parliament on 14 April 2016
MAY 2018
25
Enforcement date:

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Scope
SuccessFactors and GDPR | 7
Material Scope Territorial Scope

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Principles
SuccessFactors and GDPR | 8
Personal data
Any information relating to an identified or identifiable natural person
Time bound Accuracy Security

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Principles
SuccessFactors and GDPR | 9
Lawfulness of Processing
Contract Legal Obligation
Legitimate Interest
Consent
Protection of Vital Interests Public Interest

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Principles
SuccessFactors and GDPR | 10
Accountability
Improve accountability and increase transparency
Up to €20 million or 4% of enterprise’s global annual
revenue for noncompliance

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Important Terms
SuccessFactors and GDPR | 11
Data Protection by Design
and by Default
Technical and Organisational Security Data Subject Rights
Data
Governance
Data Retention vs Data
Deletion
Data Protection as a
part of Legal compliance

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SuccessFactors and GDPR
SuccessFactors and GDPR | 12
Active Retention
End of
Use
Data processed for its
specific purpose
Data displayed or
processed for specific
purposes only
Data purged

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Active Phase
SuccessFactors and GDPR | 13
Role Based Permissions
• Principle of “Need to Know”
• Main elements of RBP:
Permission Groups
Permission Roles
Target Population

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Active Phase
SuccessFactors and GDPR | 14
Read Logging
Logging data reads
regardless of channel used
Who viewed data
•And whose data was read
Change Logging
Logging of changes to
personal data, regardless of
channel used
•Who changed data
•For whom was data changed
•The ‘before value’ and ‘after
value’ of the data changed

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Active Phase
SuccessFactors and GDPR | 15
Personal Data Reporting

16. Retention Phase
Scenarios when data is not actively processed but stored for compliance
Retention periods include
When there is no business need to process personal data, it is advisable to
delete or at least restrict access to the data to minimise risk of data loss or
breach.
RegulatoryLegal Statutory Contractual

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Retention Phase
SuccessFactors and GDPR | 17
Blocking Masking

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End of Use Phase
SuccessFactors and GDPR | 18

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End of Use Phase
SuccessFactors and GDPR | 19

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SF Modules and Features
SuccessFactors and GDPR | 20

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