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Ariba and Fieldglass Integration

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SAP acquired Fieldglass in 2014 as a means to deliver total spend management to its customers through both Ariba and Fieldglass solutions. There are a variety of natural integration points between Fieldglass and Ariba. Attend this session to learn about the various approaches customers are leveraging to integrate their Ariba and Fieldglass investments. In addition, learn about the joint Ariba–Fieldglass roadmap and business case scenarios.

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Ariba and Fieldglass Integration

  1. 1. #AribaLIVE @ariba Ariba Procurement & Fieldglass Integration Andy Wright, Vice President, Solutions, Fieldglass Jamie Mirkovic, Manager Sales Engineers, Fieldglass 9th June 2015 © 2015 Fieldglass – an SAP company. All rights reserved.
  2. 2. #AribaLIVE @ariba “Safe Harbor” & Confidential Information Statement This information reflects the status of Ariba solution planning as of February 2015. All such information is the Confidential Information of Ariba (per the contract between our companies), and must not be further disclosed, as stated in the confidentiality clause of that contract. This presentation contains only intended guidance and is not binding upon Ariba to any particular course of business, product strategy, and/or development. Its content is subject to change without notice. Ariba assumes no responsibility for errors or omissions in this document. Ariba shall have no liability for damages of any kind including without limitation direct, special, indirect, or consequential damages that may result from the use of these materials. © 2015 Fieldglass – an SAP company. All rights reserved.
  3. 3. #AribaLIVE @ariba Agenda • Fieldglass overview • Service categories supported • Roadmap timelines • High-level workflow overview • Ariba Procurement and Fieldglass • Ariba Network and Fieldglass • Technology demonstration • Integration point details • Master data • Requisition import • PO export • Invoicing • Configuration requirements • Vendor enablement © 2015 Fieldglass – an SAP company. All rights reserved.
  4. 4. #AribaLIVE @ariba Contingent Labor & Services Indirect & MRO Direct & Supply Chain Travel & Expenses SAP Business Networks: Simplify Business Collaboration © 2015 Fieldglass, Inc. All rights reserved. Proprietary and Confidential. Simplify Multi-Enterprise Integration Gain Commerce Insights Automate Business Collaboration Innovate Across Value Chain
  5. 5. #AribaLIVE @ariba Fieldglass Overview Industry Leader Leading vendor for contingent and SOW/project capabilities according to Forrester Wave 2014 report Culture of Partnership 15+ years experience #1 in customer satisfaction for three consecutive years (SIA) Global 35% of deployments outside U.S. Deployed in 100+ countries and 18 languages Largest Customer Base 300+ companies $25B in global spend Largest data set for benchmarking © 2015 Fieldglass – an SAP company. All rights reserved.
  6. 6. #AribaLIVE @ariba Industry Leader Leading vendor for contingent and SOW/project capabilities Highest scoring vendor in CWS/VMS functionality and market presence Global Highest ranked in global adoption and market presence ROI Solution with highest ROI Fieldglass Named VMS Industry Leader by Forrester Wave™ 2014 Source: Forrester Wave™: VMS Contingent Capabilities, Q1 ‘14.
  7. 7. #AribaLIVE @ariba Fundamental Shift in Composition of the Workforce © 2015 Fieldglass – an SAP company. All rights reserved. Full-time Employees Non-employees 30-50% of total workforce is comprised of non-employees Services/ SOW/ Consulting Independent Contractors Temporary/Agency Workers
  8. 8. #AribaLIVE @ariba Unified Platform for All External Services • Fieldglass’ market-leading cloud Vendor Management System (VMS) automates the complete workforce lifecycle • Recognized leader for managing all categories of external services • Provides visibility and management of service utilization strategies being initiated • Allows for setting engagement structures and classification categories to support corporate policies and local regulations © 2015 Fieldglass – an SAP company. All rights reserved.
  9. 9. #AribaLIVE @ariba Recognizing Common Usage Patterns is Key Project-based Services Characterized by well-defined projects or functional areas Outsourced/Offshore Any combination of off-site, near-shore, or off-shore services Business Consulting High-value consulting; engaged typically at corporate level BPO & Field Services Complete outsouring of a category from planning to delivery Re-billable Services Engaging vendors to deliver services to end-clients Independents Engaging independent consultants or a community of smaller suppliers © 2015 Fieldglass – an SAP company. All rights reserved.
  10. 10. #AribaLIVE @ariba Fieldglass Services Procurement Analysis © 2015 Fieldglass – an SAP company. All rights reserved. 30% OF RELEASES DEDICATED TO SOW IN 2015 4k+ SUPPLIERS ENGAGED IN SOW • IT Services • Financial Services • Facilities • Risk & Compliance • Engineering • Business Consulting • Maintenance & Support • Training • HR & Benefits • Print • Call Center • BPO • Research • Audit Services • Legal • Marketing & Creative • QA & Testing • Field Services S A M P L E S O W C A T E G O R I E S
  11. 11. #AribaLIVE @ariba Roadmap Timelines Q1/Q2 2015 • Workflow integrations between Ariba Procurement, Ariba Network and Fieldglass • Light UI integration • OOTB master data integration with Fieldglass via Ariba Cloud integration adaptor Q3/Q4 2015 Migration toolkit for existing ASP customers Workflow integrations between Ariba OnPremise and Fieldglass © 2015 Fieldglass – an SAP company. All rights reserved.
  12. 12. #AribaLIVE @ariba Services Procurement P2P Integrated Workflow © 2015 Fieldglass – an SAP company. All rights reserved. AribaNetworkAribaP2PFieldglassFieldglassNetwork Create request Review & source request Review candidates &/or proposals Select vendor & initiate assignment Fieldglass assignment released to supplier Timesheet / Deliverable submitted for approval Ok2Pay file sent to ERP Invoice received & matched against PO Invoice pushed to P2P PO arrives from Ariba P2P Approve requisition & create PO PO sent to Ariba network & Fieldglass Import of assignment info to create requisition Created Assignmen t sent to Ariba P2P Timesheet / Deliverable validated against PO Managers approve items (receipt) Import of PO info to update assignment Invoice generated and sent to AN Invoice reconciled against PO
  13. 13. #AribaLIVE @ariba Strategic Benefits Manager Benefits • Single UI experience (Fieldglass) • Seamless uploads and updates with Ariba Procurement • Ability to view Ariba Procurement data record for status updates Approver benefits • Single UI experience (Ariba Procurement) • Ability to access Fieldglass data record for additional information (including attachments) Customer Benefits • Complete interoperability across different program office strategies (MSP, Master vendor, BPO or Self managed) © 2015 Fieldglass – an SAP company. All rights reserved.
  14. 14. #AribaLIVE @ariba AribaNetworkAribaP2PFieldglassFieldglassNetwork Create request Review & source request Review candidates &/or proposals Select vendor & initiate assignment Fieldglass assignment released to supplier Timesheet / Deliverable submitted for approval Invoice received & matched to PO PO arrives from Fieldglass Approve requisition & create PO Timesheet / Deliverable validated against PO Managers approve items (receipt) Created Assignment sent to AN Invoice generated and sent to AN Services Procurement - Invoice Only Workflow © 2015 Fieldglass – an SAP company. All rights reserved. Invoice data sent to Client ERP
  15. 15. #AribaLIVE @ariba Strategic Benefits Manager Benefits • Single experience (Fieldglass) Approver Benefits • Single UI experience (Fieldglass) Customer Benefits • Ability to have a consistent channel for invoicing (single integration point) • Ability to have a consistent channel for Vendor onboarding • Ability to have all invoicing data roll into Spend Visibility or other BI tools © 2015 Fieldglass – an SAP company. All rights reserved.
  16. 16. #AribaLIVE @ariba Technology Demonstration © 2015 Fieldglass – an SAP company. All rights reserved.
  17. 17. #AribaLIVE @ariba Integration Details Master Data • Can leverage the Ariba CI Transport to support direct connectivity, mitigated connectivity (SAP PI) or the Ariba integration tool kit for file transfers • Leverages the same drivers as developed for Ariba Procurement • Five master data object feeds supported initially (users, cost objects, sites/plants, company codes/divisions & org units) • Master data feeds are currently full loads only • Schedules can be set up to support automation of feeds © 2015 Fieldglass – an SAP company. All rights reserved.
  18. 18. #AribaLIVE @ariba Ariba Cloud Integration © 2015 Fieldglass – an SAP company. All rights reserved. F I E L D G L A S SS A P Data Base Data Base Master Data Master Data ABAP Program Fetch data and conduct the soap message Send the soap message to Fieldglass
  19. 19. #AribaLIVE @ariba Ariba Cloud Integration © 2015 Fieldglass – an SAP company. All rights reserved.
  20. 20. #AribaLIVE @ariba Basic Configuration Requirements • While the integration between Fieldglass, Ariba Procurement and the Ariba Network is available as “out of the box” functionality, it is disabled for customers by default and must be configured to be enabled • Accounting structures and extrinsic/custom fields will need to be aligned and mapped • Customer approach to Single Sign On will need to be consistent between Ariba Procurement and Fieldglass (IDP vs. SP)
  21. 21. #AribaLIVE @ariba Vendor Enablement All in scope vendors will need to be enable on the Ariba Network • Vendors associated with a Fieldglass buyer company leveraging an Ariba Procurement or Ariba Network configuration will be required to enter their ANID in their account details before being enabled to receive Fieldglass transactions • Vendor enablement will be a coordinated effort between Ariba Network and Fieldglass Account Services vendor enablement teams • Vendors will only be charged Fieldglass fees when transacting under the integrated solution
  22. 22. #AribaLIVE @ariba Thank you! © 2015 Fieldglass – an SAP company. All rights reserved.

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