As technology evolves, much of the work that was typically completed in a physical office space can now be conducted in a digital workplace. The transition is reshaping IT environments, as mobile devices become more powerful, cloud computing goes mainstream and bring your own device becomes an industry standard.

1. WORKFLOW AUTOMATION
AND
DOCUMENT MANAGEMENT SYSTEM
DIGITAL OFFICE

2. SRICHID TECHNOLOGIES PVT. LTD.
RISK RESEARCH, HEALTHCARE AND TECHNOLOGY
SOLUTIONS
SRICHID Technologies is a niche company focusing on Risk
Research, Technology Solutions, Rural Development and
Healthcare.
#563, "Shri Chidambara", ll Cross, ll main, OPP: Brigade Millenium,
J.P.Nagar 7th Phase, Bangalore, Karnataka -560078

3.  To digitize all documentation and documents for ensuring availability, ready
irretrievability and security of all documents in the organization
 To streamline and standardize the workflow systems and procedures for establishing
the clarity of roles, assignment of responsibility, and for measurement of the work
output and for empowering the people
 To provide an electronic platform for enabling qualitatively better and speedier
decision making
 To enable an electronic filing and storage system for overcoming the deficiencies of
the physical system- like the storage, security and access control
 To enable real-time, online monitoring and surveillance system for tracking the cases,
issues, records and evaluation of performance.
OBJECTIVES

4. MY SPACE
WORK FLOW
DMS
BOARD
FILE TRACKING
FAMS
QRMS
HRMS
FIXED ASSETS
MODULES

5. File
Tracking

6. MY SPACE
IN
DIGITALOFFI
CE
DMS
INWARDING
OUTWARDING
WORKFLOW
MY PHOTOS
FILEPLANGMAILTWITTER
FACEBOOK
FILE
PLAN
BLOGs
FOLDER VIEW CHAT
FILE TRACKING
ADVANCED SEARCH
ADMINISTRATION
DMS
WORK FLOW
BOARD

7. Inward Documents
Processing of Documents
Outward Documents
Filing and Retrieval of Documents
Transaction Processing Features
File Tracking
Security
Backup Storage & Restoration
SYSTEM WORKFLOW

8. • Digital Office is user friendly, secured, workflow system for any organization to
digitize the whole organization.
• Fixed Assets Management System (FMS) provision to enter the assets, inventory of
an organization. Alerts Provision for warranty, renewals, depreciation value of assets.
Dashboard, which will allow you to search the asset or inventory easily.
• Workflow Tracking System and document management. Transaction processing or
Transaction Management.
• My Space: Is a Grid based Page contains drag the grid icons to provide a link to
following features. Inbox, Sending email, My Contacts, Assigned Tasks, MS Office, File
Tracking, Advanced Search, Sticky Notes, Inward Summary, Scanning, Special
Document, My Photos, Blogs, Chatting.
FEATURES

9. • Loan Management: Loan Processing for members and provision to enter the
loan as long-term loans, short-term loans, Linkage loan, Internal funds, and so
on.
• Document Management System (DMS) provides File Plan, uploading the bulk
of documents, view the documents in folder wise, types of documents and
advance search option.
• In File Plan – creating the new file plan and storing the bulk of
documents.
• My Space provides drag and drops the icons, present tasks to another
user.
• Scanning workflow contains hand written, printed, typed, pictures and
x-rays. It can be scanned by using any standard Twain compliant
scanner. When you capture a document, it is available in your DMS.

10. • In Inward Register there are the records of all the documents which
came to office.
• In Outward Register there are the records of the all the documents
which gone out of the office. In Outward Register you can do the
searching of the record.
• Board: Provision to create Committees and Board Members. Creating
Notices and sending notice to board members.
• Question Reply Management System (QRMS) for sharing Question and
Answers. Provision to create new Legislative Assembly question and
assign to the particular concerned section or dept.

11.  Streamline and standardize work flow in respect of each item of work
 Avoids physical movement of paper in the office to the maximum extent.
 Provides maximum security to the office documents
 Facilitates easy tracking of file documents
 It ensures quick processing of cases.
 Facilitates electronic storage of documents which would obviate the need for
physical storage.
 It fixes accountability for each action in the most transparent manner.
 The expected benefits from the implementation are the following:
 Streamlined and standardized workflow, helping personnel to attend to work in the
required manner
 Complete security of office documents
 Increased speed in processing the cases due to reduction in procedures and also
clear-cut accountability
 Easy tracking of documents
 Easy irretrievability of documents
 No loss or misplacement of documents.
ADVANTAGES OF DMS