Sophia Kostoff-Kosmas has over 20 years of experience in administrative roles within the South Australian government. She currently works as an Administration Officer for the Department of State Development, providing records management, administrative support, and customer service. She has a strong background in records management, workplace health and safety, and business administration. She has obtained several certificates and qualifications related to business, management, and recordkeeping.

1. S O P H I A K O S T O F F - K O S M A S
PERSONAL DETAILS
Name: Sophia Kostoff-Kosmas
elephone: 8356 0007
Mobile: 0417 876 613
Email: sophia.kostoff-kosmas@sa.gov.au
CAREER OBJECTIVE
My exceptional ability to prioritise, organise, and effectively communicate with all levels of people from all cultural
backgrounds and attention to detail will be valuable in providing outstanding business support to assist the
Department of State Development, Energy Resources Division, in meeting its strategic objectives.
EDUCATION
PROVIDER QUALIFICATION SUBJECTS COMPLETED
TAFE SA Certificate II in Business Subjects Completed
Create & Use Simple spreadsheets
TAFE SA Certificate IV in Business
(Frontline Management)
Subjects Completed
Lead Work Teams
Manage Separation/Termination
Managing Information
Managing Finance,- Setting and Achieving
Budgets
TAFE SA Certificate IV in Management Subjects Completed
Managing and Organizing Work For Goal
Achievement
Managing People, Recruitment, Selection and
Induction
Managing People, Training and Development
TAFE SA Diploma of Business
Management
Subjects Completed
Develop a workplace Learning environment
Recruit, Select and Induct Staff
Manage Industrial Relations Polices
Ensure a Safe Workplace
State Records of South
Australia
Certificate III in Recordkeeping Certificate Completed
General Disposal Schedule 15
Accredited Freedom of Information Officer
Record Series Identification and Transfer
Using the Keyword AA Thesaurus
State Records of South
Australia
Certificate IV in Recordkeeping Subjects Completed
Identify Risk and Apply Risk Management
Processes
Review Status of A Record
Set up a business or records system for a small
business.
Monitor and Maintain Records in an Online
Environment
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2. PROFESSIONAL EXPERIENCE
May 2005 to present: Administration Officer, Department for State Development - Mineral
Tenements & Exploration Branch & Mining Regulation Branch
 Providing records management, administrative, financial and secretarial services including assisting with
answering incoming enquiries by email, telephone, written correspondence and in person.
 Providing general public information relevant to the Mining Act 1971 and Regulations.
 Analysing, capturing, indexing and classifying records in Mineral Energy Records File Finder (MERFF) and
the Tenement Management system (TMS) and refer to action officers.
 Ensure filing is maintained in the Mineral Tenements Records room and ensure inactive records are
removed for sentencing and maintenance
 Receiving revenue by recording incoming cheques on MS Excel Spreadsheet and forward to Accounting
Officer for receipting. Maintain automated data records by verifying that information pertaining to mining
tenements is entered on the database to accurately reflect the Mining Register.
 Conducting fringe benefits tax auditing administrative checks on SA Government Motor Log Vehicle sheets
and filing onto the Objective now HPRM EDRMS.
___________________________________________________________________________________________
November 2001 – May 2005 to present: Administration Officer, SafeWorkSA - Community
& Business Services Team
 Provided administration, secretarial and telephone enquiries in relation to Workplace Health and Safety,
Industrial Relations and licensing queries in relation to Petroleum Products and Dangerous Substances.
 Archiving and sentencing of records as required under the provisions of the State Records Act 1997.
 Customer Service Officer Duties including receipting of financial transactions and invoices via Bizgate
Financial Management System and data recording.
 Undertook additional roles as Occupational Health and Safety Co-ordinator liaising with Senior
Management, OHSW Committee, OHS Injury Management Unit (OHSW & IM), and Training and
Development Co-ordinator. I have also served as an OHSW Representative, Area Floor Warden and First
Aid Officer.
 Participated in Industry Team project within SafeWorkSA by participating and gathering information via
telephone surveys, organising catering for seminars, organising and erecting information display stands of
agency promotional material at exhibition seminars.
 Assisted the Training and Development Co-ordinator with arrangements at training venues, liaised with
presenters, caterers and other related administrative duties.
_______________________________________________________________________________________________________________
January – April 2004: Administration Officer (OHS & W), TAFE – Marleston Campus)
 Prepared agendas and distributing correspondence to OHS&W committee members and participating in
various sub-committee groups when required.
 Maintained records of OHS&W training for Health and Safety Representatives, First Aid Officers and
Firewardens and updating the OHS&W section of the Institute’s internal intranet on a regular basis.
 Assisted with organisation and promotion of OHS&W Health Incentive Programs on behalf of the Human
Resources - OHS&W Unit (e.g. Flu Vaccination Program).
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3.  Attended to incoming enquiries from internal and external clients, provided backup reception support and
served as a panel member in Recruitment and Selection of employees.
 Forwarded workers compensation claims and related documents and general OHS&W enquiries to OHS & IM
Unit and distributed promotional material within Institute Workgroups relating to OHS&W, Injury Management
and Workers Compensation.
HIGHER DUTIES ASSIGNMENTS - SafeWorkSA
December 2002 – January 2003, A/Executive Secretary (AS03)
 Provided a confidential administrative and secretarial service by screening and monitoring all incoming calls
and electronic and hard copy correspondence including Ministerial files on behalf of the Executive Director
and maintained the Executive Services Filing system.
February 2000 – November 2001: A/Executive Secretary (AS02) – Petroleum Products Retail
Outlets Board
• Provided a confidential administrative and secretarial service to the Petroleum Products Retail Outlets Board
(PPROB) in the coordination of prescribed retail sales endorsement licences within the State under the
Petroleum Products Regulations Act 1995.
• Liaised with other petroleum retail sales operators, relevant staff at SafeWorkSA and key Industry
stakeholders within and outside of Government concerning petroleum products retail licensing issues
including organising and advertised public hearings for applicants stating their intentions to open or construct
new petroleum sites for the retail sale of motor spirits.
 Developed PRROB Administrative Policies and Procedures training manual for functions of Secretary to the
Petroleum Products Retail Outlets Board, with the Petroleum Products Regulation Act, 1995 in mind including
assisting the Chairman with preparation of petroleum retail site recommendations from the Board to the
Minister for Workplace.
 Ensured that amendments of annual licences and list of licence holders were reflected in the State Taxation
Office Records Management System (STORMS) advised relevant officers on a regular basis about
cancellations and changes to licence holders or landowners.
PROFESSIONAL EXPERIENCE CONTINUED
September 1999 – January 2000
February 2002 & August 2002
Senior Administrative Services Officer (AS02)
Community Services Team, SafeWork SA
September 1998 – October 1999 Executive Assistant – AS02 – Workplace Relations
Policy Division, SafeWork SA
July 1997 – September 1998 Administration Officer (AS01) Manufacturing
Industry Team, SafeWorkSA
January 1997 – July 1997 Team Liaison Officer (AS01), SafeWork SA
February 1992 – January 1997 Administrative Services Officer (AS01) Adelaide
Northern Regional Office, SafeWork SA
May 1996 – August 1997 Senior Administration Services Officer (AS02)
Engineering Services Branch, SafeWork SA
September 1994– October 1994 Senior Clerk – (AS02) – Adelaide Northern Regional
Office, SafeWork SA
July 1994– August 1994 Executive Secretary AS02 – Corporate Services
Division, SafeWork SA
January 1994 – March 1994 Administrative Services Clerk – AS02 Dangerous
Substances Branch, SafeWork SA
November 1982 – February 1992 Typist/Clerical Officer (AS01) Marine Safety
Division, Department of Marine & Harbors
April 1988 Special Overseas Assignment: SA Youth Goodwill
Mission to Japan, Department of Marine & Harbors
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4. PROFESSIONAL ACHIEVEMENTS
Responding to Abuse & Neglect – Education and Care,
Induction for Volunteers
Department of .Education and Child
Development – Fulham North Primary School.
Code Of Ethics Training Office for Public Sector Employment
– 2016
PSA Worksite Representative Negotiation Course and
Representative Course
Public Service Association Of South
Australia – 2015
Workplace Health and Safety Modules
Bullying and Harassment for Employees
Minimising Risk using Personal Protective Equipment
Hazard Guide
Working Safety with Hazardous Chemicals in the
Workplace
Slips and Trips Hazard Guide
Manual Tasks for Workers
Office Ergonomics
Risk Management for Workers
Duty of Care for Workers
Work Health and Safety Fundamentals
Conflict Resolution
Driver Safety Workplace Emergency Response General
Occupant
Training
Department of State Development – 2015
Ambassador/Mentor for Jobs 4 Youth SA Government Of South Australia In
Conjunction With The Institute Of Public
Administration Australia 2014
Typing Speed Statement – 72.7wpm – 99.4% Accuracy and
Audio Transcription Typing
Stones And Muirden Business College
Time Management Ocar Workplace Consulting
Conflict Resolution/Negotiation Oztrain
Counselling Skills in the Workplace Oztrain
Letter Writing Adelaide TAFE SA
General Disposal Schedule 15 For State Government State Records Of South Australia
OHS&W Training PIRSA/DMITRE
OHS&W Co-Ordinator Essentials Business SA
Senior First Aid St John Ambulance
Integration – OHS&W Training SA Employers Chamber
MEMBERSHIPS
 Australian Institute of Office Professionals (AIOP)
 Public Services Association of SA Inc. (PSA) Worksite Industrial Representative
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5. PERSONAL ACHIEVEMENTS
 Volunteer – Fulham North Primary School, DCSI child related employment police security clearance
 Governing Council Parent Representative – West Beach Kindergarten
 Public Safety Awareness – Fulham Gardens
REFERENCES
Ms Junesse Martin
General Manager, Mining Registrar, DSD Mineral Tenements and Exploration Branch
8463 3097
junesse.martin@sa.gov.au
Ms Teresa Fisher
Executive Co-ordinator
DSD Mining Regulation
8463 3113
teresa.fisher@sa.gov.au
Character Referee:
Ms Danielle Fulcher
Project Officer
DSD Mineral Tenements and Exploration Branch
8463 3265
danielle.fulchner@sa.gov.au
Written reference dated 11th December 2001 –
(Experience, as Secretary Petroleum Products Retail Outlets Board)
Mr Bill Cutts
Manager, Business Services
DAIS Workplace Services
(Now known as SafeWorkSA)
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6. PERSONAL ACHIEVEMENTS
 Volunteer – Fulham North Primary School, DCSI child related employment police security clearance
 Governing Council Parent Representative – West Beach Kindergarten
 Public Safety Awareness – Fulham Gardens
REFERENCES
Ms Junesse Martin
General Manager, Mining Registrar, DSD Mineral Tenements and Exploration Branch
8463 3097
junesse.martin@sa.gov.au
Ms Teresa Fisher
Executive Co-ordinator
DSD Mining Regulation
8463 3113
teresa.fisher@sa.gov.au
Character Referee:
Ms Danielle Fulcher
Project Officer
DSD Mineral Tenements and Exploration Branch
8463 3265
danielle.fulchner@sa.gov.au
Written reference dated 11th December 2001 –
(Experience, as Secretary Petroleum Products Retail Outlets Board)
Mr Bill Cutts
Manager, Business Services
DAIS Workplace Services
(Now known as SafeWorkSA)
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