Time is more than money. It’s also education, progress, growth, and potential. While you can’t measure these benefits on a time card, they make all the difference in the success of your employees and your organization. Facilitating effective time management is one of HR’s most crucial duties.
Join Erin Boettge of BizLibrary and Cassie Whitlock of BambooHR as we explore time management, both how to teach sound principles to individual employees and how to remove distractions at the organizational level.
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Learning Culture and Employee Engagement
HR Enables Time Management
• Effective and consistent payroll
• Clear policies and procedures (such as time off)
• Protection from discrimination and harassment
• Workplace safety
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Learning Culture and Employee Engagement
Information Overload
• Concept developed in 1970 by American
sociologist and futurologist Alvin Toffer
• Increasing at a rapid rate
• Too much information triggers panic response
• Data threatens us with fear of not doing enough
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Learning Culture and Employee Engagement
A life without stress can sometimes be a life without significance.
But how you interpret the body’s response makes all the
difference. A lot of new research shows that it’s possible to
develop your self-awareness to the extent that you can approach
something in a positive way, that for another person would be
negatively stressful. Another person might feel flooded or
overwhelmed, but you can develop a way to approach the data in
a constructive manner.
-DanSiegel
APlace for Stress
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Learning Culture and Employee Engagement
Developing Values
• Examine Your Mission: this is your purpose for
existing as an organization (beyond money)
• Develop a Vision: determine what you want to
accomplish with specifics
• Set Goals: complete concrete tasks to turn
mission into reality.
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Learning Culture and Employee Engagement
Karoshi: Death by Overwork
A 2016 report examining karoshi cases and their cause of death
found that more than 20% of people in a survey of
10,000 Japanese workers said that they worked
at least 80 hours of overtime a month.
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Learning Culture and Employee Engagement
Benefits of Planning Ahead
• You have a sense of what to expect tomorrow.
• You sleep better without thinking about work.
• It helps you to compartmentalize work and home.
• You wake with a purpose, a sense of the day. You are less reactive.
• You will know if you made realistic plans for the day.
SOURCE: Laura Stack, Time Management: How to Control Your
Day in an Uncontrollable Workplace
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Learning Culture and Employee Engagement
Benefits of Planning Ahead
• You avoid the decision dilemma. These are the time gaps when you
ask yourself, ”What should I do next?”
• You have a clear focus, which reduces your stress level.
• You enjoy family time more. You are present and focused.
SOURCE: Laura Stack, Time Management: How to Control Your
Day in an Uncontrollable Workplace
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Learning Culture and Employee Engagement
• Provide physical space and calendar space
• Communicate a clear purpose
• Set an agenda
• Designate someone to keep things on track
• Plan time for spoken communication
• Ask for and implement feedback
Coordinating Meetings
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Learning Culture and Employee Engagement
Email: Tool, or Cruel Weapon?
• Every message looks the same
• Every message needs a decision
• It takes time to browse the inbox
• One email leads to another in a chain reaction
• Each email needs an action or response
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Learning Culture and Employee Engagement
Taming Your Inbox
• Schedule designated email times
• Transition periods (home to work, work to lunch,
work to home) are great times to do email
• Close your email program and disable
notifications when it isn’t time for email
• Add actions from emails to your plan
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Learning Culture and Employee Engagement
Controlling Mass Emails
• Comments on announcements can lead to
repeated distractions
• Personality emails are low priority and often
serve as little more than a notification distraction
• Respond directly and privately to mass emailers
• Encourage the proper channels for expression
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Learning Culture and Employee Engagement
Hello, [NAME]
I think it’s great that you’re [Describe the message here]
Can I encourage you to use [alternate messaging method] for items like this in the
future? [Alternate messaging method] is a great place to share passions, interests
and group opportunities. This also allows us to be mindful of how to use our
[company name] email wisely, knowing that every group email pulls the attention of
the entire company.
Thanks and [restate support for item that’s important to sender]!
[Your email signature]
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Learning Culture and Employee Engagement
The Benefits of Embracing Breaks
• It’s part of our physiology
• Employees who take physical breaks every
90 minutes are far more productive
• Breaks should include both physical and mental
breaks—optimally, a break should provide both
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Learning Culture and Employee Engagement
How to Unplug
• Increased connections make it harder to unplug
• Options include putting away devices
• This could also include turning off notifications
from social media/work-related activities
• Unplugging sets digital boundaries for our time
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Learning Culture and Employee Engagement
Organizational FOMO
• Results in abandoned projects
• Rapid changes in direction
• The sense that there isn’t enough time,
manpower, or innovation
• Often described as “doing more with less”
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Learning Culture and Employee Engagement
Fixing Strategic FOMO
• Teach effective time management principles
• Set, track, and report goals
• Review goal results from across the organization
• Assess where to allocate resources
• Accurate information shifts the focus from the
unknown to the known, leading to confidence
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Learning Culture and Employee Engagement
Micro-Learning Benefits
• No cognitive overload
• Observation leads to learning and mastery
• Spaced intervals between videos lead to better
retention of the material learned
• Interleaving multiple styles increases learning
• Testing (forced recall) helps increase mastery
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Learning Culture and Employee Engagement
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