View this slideshow to get a basic understanding of how to be a Student Association Chartered Organization. That includes expectations, rules, benefits, resources and tons of helpful tips.

2.  Meet the SA
 Know the Expectations
 129A Certification
 Learn the Benefits
 Understand B-Engaged
 SA Resources
 Finance 101
 Have Dessert!

4. Binghamton is one of only a few
Universities in the nation to have an
entirely student-run student
government!

5.  Fun
 Friends
 Family
 Health
 Transportation
 The Students Run
all of it!

6. SA Government – 3 Branches
 Student Congress
 Judicial Board
 6 Executive Board Members
Key Subsidiary Groups
o Programming Board
o Student Advocates
o Community Governments
o Hall Governments
o Class Councils

7.  Represents Student Body
 Chief ambassador to the
administration
 Coordinates Executive
Branch
 Advises Community
Government
 Incorporation

8.  Advises Student Groups
 Manages SA office
 B-Engaged system
Administration
 Charters New Orgs
 Student Leaders Training

9.  Investigates and
represents students in
academic Issues
 Runs the Student
Advocate Program
 Academic Readership
Program

10.  Oversees finances of SA
and student groups
 Student Activity Fee
 Oversees budget process
 Handles
accountability, liability, le
gality, and financial
sustainability
 Advises all club treasurers
 VPF@binghamtonsa.org

11.  Ensures diversity and
inclusiveness in the student
body
 Encourages cultural unity
and tolerance of all people
regardless of
race, culture, religion, gende
r, sexual identity, etc.
 Produces PRISM and
International Fest
 Chair of the Inter-cultural
Awareness Committee (ICA)

14.  Organizes SA
Programming Board
 Concerts
 Festivals
 Insights
 Comedy
 B.U.M.P.

15.  Congress Speaker – James Grippe
› speaker@binghamtonsa.org
 SA Representatives
› 5 representatives for each community
› 15 off-campus representatives
› They represent YOU – share your ideas!
 Public Comment
› Speak your mind!
Meetings are Alternate Mondays at
7:30pm in UU120

16.  Internal Affairs Committee– Charters Student Groups and
oversees issues that arise with student groups through the
year.
 Student Life and Academics Committee – Investigates and
assists the Executive branch in addressing issues of Student
Life and Academics
 Planning, Research and Elections Committee – Focuses on
polling the opinions of students to better serve them and
executing fair and accurate elections
 Financial Council – Make monetary decisions for the
Student Congress including formulating the budget each
year

17.  Bingtickets.com
 Work orders
 Event Planning
 Advice
 Anything really!
 He works for you!

21.  Alicia Johnson
 Alex Liu
 Danielle Levin
 JP Fauchet
 Each has a division of groups that they
assist, so get to know them!

22. Milton Chester
Assistant Dean of Students

23.  Check your SA mailbox weekly!
› Pick up & drop off vouchers or financial forms
› Your group is entitled to send out mail
› We’ll email you when packages arrive
 TV & Computer for Student Use
 The E-Board wants to see your face!
› We want to be a resource & hear your
voice!
› We want to help solve problems
UUW 203 (behind M&T Bank)

24.  Will check @binghamtonsa.org email every day
 Will check mailbox in SA office once per week
 Will register all upcoming events on B-Engaged
 Will keep B-Engaged and external sites up to date
 Will be prompt in responding to inquiries from the
SA, students, university staff and community members
 Leaders will attend training sessions and take
responsibility for all expectations
 Groups will strictly follow University policies, SUNY
policies, NYS and Federal Law
 Will maintain a positive image for students and the
University

25.  Inclusivity Policy- Must be open to all
undergraduate students
› Cannot discriminate based on
Race, Culture, Gender Religion etc.
› Cannot require a GPA, Major, or ask
members to pay dues
 Must have a minimum of ten members
 Must have President, Treasurer and Vice
President positions filled

26.  Sales must be registered at SA Ink
 SA Ink will sell your tickets for you!!
 Bingtickets.com
 Exceptions require direct approval of
Vice President of Finance

28.  Official Status – Connected to Binghamton
 Access to SA resources
 Non-Profit, Tax Exemption
 Insurance

29.  Free Media Ads
› SA pays for you to have free ad space
 larger ad with permission from other groups
 Pipe Dream, Free Press, Binghamton
Review, Prospect, etc.
 Posting Flyers
› “SA Chartered” prevents removal from
bulletin boards and dining halls by
maintenance
 B-Line, SA-Line & B-Engaged

30.  Student Group Showcase and U Fest
 R25 Union Reservation System –
connected to your personal b-mail
 http://r25union.binghamton.edu; Union
Office
 Daily tabling in the old Union

31. • Binghamton Stage, Sound and Lighting
(BSSL)
• Located in the basement of the Old Union
(UU-019)
• Can provide lighting and sound equipment
for most events
• Book them at least 2 weeks prior to events
• bssl@binghamtonsa.org

32. • SA INK (UUWB09)
• Located in the basement of the New Union
• Provides ticket and faxing, and copying
services for groups
• Order posters, large and small
• Monday – Thursday 10am – 6pm, Friday
10am – 5pm, closed on weekends
• saink@binghamtonsa.org
• Forms on B-Engaged

33.  Charter buses with OCCT
› Student run and operated bus service
› occt@binghamtonsa.org

34.  Late Nite Binghamton (UU145)
› Every Friday and Saturday
› Run by Campus Activities
› 9 screens in the Undergrounds!
› Collaborate with them and get $50 for your
budget!

35.  “Learning Through Leadership” Seminar
› Develop organizational, management, team
building, budgetary, and leadership skills
while serving YOUR organization and the
local community
› All SA student group leaders are eligible
 Seminar Leader is our Executive Director
David Hagerbaumer
› executivedirector@binghamtonsa.org

36.  Conflict Resolution Center (CRC)
› Trains interns in conflict facilitation
› Resolve conflicts between and among
student groups, roommates, students, etc.
› crc@binghamtonSA.org

37.  Combined budgets = bigger events
 Twice the turnout and advertising
potential
 Form relationships and consistently
support each others’ events
 Step outside of your comfort zone
 Use B-Engaged to find group contacts or
ask me to facilitate a meeting!

38.  We highlight
a group
every month!
 Stand out
and get
noticed!

39.  STUDENT AFFAIRS ASSESSMENT &
STRATEGIC INITIATIVES
› Justin Pierce
› Zoraya Cruz-Bonilla
› Contact them at
Bengaged@binghamton.edu
› Follow B-Engaged on Twitter for updates on
great events on campus!

40. bengaged.binghamton.edu

42. • One vote per student
• List of eligible voters
• Specify voting times

50. www.binghamton.edu/b-engaged

51.  Go to Bengaged.binghamton.edu
 Find important financial forms
› SA Treasurer’s Page
 Contact other student groups
› Message on B-Engaged or use B-Mail

53. •Informing the Student Association about your
events is one of the easiest things you can do
to help increase your budget for the following
year.
•Submitting your Event will also put you on the
Student Group Events Calendar
•Upload a flyer to make it to the front page
•What qualifies as an event?

54.  Find your constitution on B-Engaged and set
a precedent for following it!
› Having things in writing can prevent trouble later
› If it’s in your constitution, the SA can back you up
 If you don’t like it, change it! Review it yearly!
 Not sure how to update? Team EVP can help!
 Internal Affairs Committee reviews and
approves changes ia@binghamtonsa.org

55.  Non University-affiliated advisors must
sign up with the University Union
volunteer list
 University-affiliated student group
advisors must note their role as an
advisor in their University contract
 Non-student members

57.  Hold fundraiser  PROFIT!
 Deposit any income from
fundraiser to Foundation
Office (Couper Building)
 Fill out “Fundraised Profit –
Supplement Form” on B-
Engaged
 Attach copy of deposit
receipt
 Submit supplement to
VPF, who will approve
and return it
 Get your fundraising
supplement from the
SA!
› Your group will
receive $.50 per $1
up to $500
› Your group will
receive $.10 per $1
up to $1000
 No petty cash or
external accounts

58.  Community Governments
› Present at area-wide meetings requesting a
donation or just go to spread the word
 Convocations Committee
› $28,000 – Faculty Senate  Documents and Forms
› “Helps to provide funding for University programs that
enhance and support the intellectual, cultural, and
artistic aspects of the academic curriculum.”
 Financial Committee

59.  Elected representatives
› One from every community, four off-campus
 Criteria for allocating $ to groups:
› Past and Future Fundraising Efforts
› Student Body Impact
› Following SA policy (submitting events on B-
Engaged, checking your email and mailbox, minimum
members)
› Knowledge of your group finances
› Availability of funds
 Fill out Financial Council Request on B-Engaged
 Questions about FinCo? E-Mail Lisa and Ravi
› treasurer@binghamtonsa.org&vpf@binghamtonsa.org

60.  Be Prepared!
› How will the money be used?
› How has existing funding been used?
› Bring paper copies for FinCo members!
 Budget Hearings (next semester)
› Rule #1: Follow SA Financial and Student
Group Policy!
 FinCo will be informed if your group has broken
policy
 Tell us about your goals for the next year. If you
want an increase, tell us why.

61.  The SA needs you to speak up!
› Your groups involvement in our organization
is what makes us great!
 Let us work for you!
› We are here to help, so learn about our
resources and utilize them!
 You are doing amazing work! Keep it up!

62. .com/StudentAssociation
@Binghamtonsa

64.  This PowerPoint will be put up on the SA
Documents page on B-Engaged!
 Remember you are always welcome to
come to the SA office for any reason!