MS Excel Introduction

1. The Microsoft
Excel Program

2. Features of MS Excel
•Workbook – refers to the
book of cells which are
called worksheets.

3. Starting MS Excel
• Click on the start menu button.
Search/look for MS Excel and
click the icon.
• Find MS Excel on desktop/taskbar
and click the icon.

8. Quitting MS Excel
• On the File menu, click exit.
• Click on the Close button on the
title bar.
• Do the keyboard shortcut by
pressing Alt + F4.

10. The MS Excel Screen

11. The Worksheet
• Columns – are vertically arranged
cells which are labeled with
letters(column headings) from A
to IV. There are 256 columns in
one worksheet.

12. The Worksheet
• Rows – are horizontally arranged
cells which are labelled with
numbers(row headings). There are
65, 536 rows in one worksheet.
• There are 16,777,216 cells in just one
worksheet.

13. The Cell Reference and Cell Address
• Cell reference- name of cells in a
worksheet.
• Made up of letter and number.
• The column letter always comes first.
• Examples: S30, M8 and D2005

14. Cell Pointer and Active Cell
• Cell pointer- dark-bordered box that
identifies the current cell reference.
• Active cell- is the cell that is ready to
accept data.
• Autofill handle- small black square at
the lower right.

16. The Range
• Selected group of cells which can be
defined by the upper-left cell and
lower-right cell. A range is always
separated by a colon(:) which means
upto.

17. Types of Cell Entries
• Values- numerical data that can be
used in computations. They are
automatically aligned to the right.
• Labels- text entries. They are
automatically aligned to the left.

19. Types of Cell Entries
• Formulas- entries that have an
equation that calculates the values in
the worksheet.
• Formulas always start with an
equal(=) sign.

22. Types of Cell Entries
Symbol Operation
+ For addition
- For Subtraction
* For Multiplication
/ For division
^ For exponentation

23. Types of Cell Entries
• Functions- are built-in or pre-defined
formulas in Excel. Just like a formula,
functions start with an equal sign.
• Ex: Add all entries: =SUM
• Get the average of the entries:
=AVERAGE