A sample Project

1. WELCOME TO OUR
PRESENTATION
1

2. Name ID
Rifat Ahmed 15102183
Zarin Tasnim Orpa 15102096
Samapti Sarkar 15102127
Sarmin Akter Shathi 15102138
2

3. Arranging a Mega Concert
3

4. Basic elements of our project
4
Basic elements of our
project
Budget Time Location Resources

5. Scope of Work
5

6. Work Breakdown Structure (WBS)
6
Definin
g the
project
Planni
ng
Equip
ment
Conduc
t
concert
Finish
ing
Comm
unicati
on
Sched
uling
Ticket
ing
Advert
ising
Invitat
ion
Decor
ation
Arrange
a
concert
for
peoples
welfare
2.1:
Hire
artist or
band
2.2:Esti
mate
budget
2.3:
Select
probabl
e
locatio
n
3.1:
Artist
or band
3.2:
Locatio
n
authori
ty
3.3:
Equipm
ent
supplie
r
3.4:
Sponso
rs
4.1:
Fixed
the
date
4.2:
Visit
the
locatio
n
5.1:
Ticket
categor
y
5.1.1:
Platinu
m
5.1.2:
Diamon
d
5.1.2:
Gold
5.2:
Ticket
pricing
5.3:
Ticket
selling
6.1:
Campai
gn
6.2:
Media
coverag
e
6.2.1:
Tvc
6.2.2:
Print
media
6.2.3:
Posturi
ng
6.2.4:
social
media
7.1:
Guest
7.2:
Authori
ty
9.1:
Lightin
g
9.2:
Sound
syste
m
9.3:
Safety
9.4:
Electri
city
11.1:S
uccess
fully
finishe
d
8.1:
Stage
8.2:
Stadiu
m
8.3:
Road
8.4:
Seating
10.1:
Hospit
ality
10.2:
Hostin
g
10.3:
Introd
uction
10.4:
Perfor
mance

7. Process Breakdown Structure (PBS)
7
Defining
the
project
Planning
Arrange
equipm
ents
Finding
sponsors
Raising
fund
Hire
band/sin
ger
Establishin
g project
priorities
Target
the
area
Select
a
venue
Fixed
time
schedul
e
Decorate
hall/stag
e
Conduct
the
concert

8. Project management Activities
Planning
Organizing
ExecutingControlling
Closing
8

9. Project
Risk
Financial risk
Political
Instability
9
Technical
risk
Environmental
Risk
Resource Risk

10. Project Management Structure
10
Financial
administrative
staff
Visit site Select venue
Monitoring teamProject team
Project
manager
Project Coordinator
Project
Implementation
Planning team
Management
Specialist
Volunteers
Sponsors
Conduct the
Concert
Collecting
Fund

11. Responsibility Matrix: Person wise
Task Jannat Samapti Sarmin Zarin Nusrat
Defining the project
Planning
Communication
Scheduling
Ticketing
Advertising
Invitation
Decoration
Equipment
11
R S
S R
R S
R S
S R
R S
S R
R S
S R
R= Responsible
S= Supports

12. Responsibility Matrix: Department Wise
Name
Jannat
Samapti
Sarmin
Zarin
12
Planning
team
Monitoring
team
Project team Financial
Administrative Staff
R S R
R S
S R
S R S
R= Responsible
S= Supports

13. Probable Obstacles/Conflicts
Different goal and
expectations
Uncertainty about
authority
Interpersonal
conflict
Lack of managerial
expert
Insufficient
sponsors
13

14. Way to overcome the obstacles/Conflicts
i. Technical objectives must be set
ii. Senior management and field managers
must commit to the project
iii. The priority of the project must be set
iv. Organizational structure of project must be
establish
14

15. Time phase budget and weekly cash flow statement
Sector Estimated
Budget
1st week 2nd week 3rd week 4th week
Planning 2000 2000
Data collection 10000 10000
Communication 5000 3000 2000
Rent Venue 500000 500000
Hire Band 500000 500000
Finding Sponsors 50000 20000 30000
Scheduling 3000 1000 2000
Advertising 400000 500000 1000000 100000 1500000
Ticketing 500000 50000 10000 50000
Invitation 20000 50000 15000
Decoration 200000 200000
Equipment 200000 200000
Hospitality 40000 400000
Total (weekly) 195000 15

16. Project communication – Internal and External
Task Objectives Communication
type
Target Audience Medium Owner
Data Collection Make Survey External From selected
Area
Field work Project Planning
Department
Preparing Idea To predict Internal From Internal
project
members
From collection
of survey
information
Planning
Department
Raising Fund Help the poor
people and
External From ticket
selling
Guest
Sponsors Project
volunteer
Team Status
report
To know
whether Team
member are
properly work or
not
Internal Meeting Team
Members
Project
Manager
Social welfare To reduce
poverty
External Poor People Team
Members
Project
Manager

17. AON Network
0 1
A
1
17
1 5
C
4
1 3
B
2
9 16
F
7
9 30
E
21
5 9
D
4
16 26
G
10
26 29
I
3
26 29
H
3
29 30
J
1
15/6 15/6
10/71/7
16/6 17/6
16/6 19/6
20/6 23/6
24/6 30/6 11/7 13/7
13/7
11/7
14/7
14/724/6
Finish
14/7
13/7

18. Gant Chart
Activity
Pre
Activity Duration Start
End
/Finish
June July
Start
A None 1 15/6 15/6
B A 2 16/6 17/6
C A 4 16/6 19/6
D C 4 20/6 23/6
E D 21 24/6 14/7
F D 7 24/6 30/6
G B,F 10 1/7 10/7
H G 3 11/7 13/7
I G 3 11/7 13/7
J H,I 1 13/7 14/7
K J Finish

19. 19

20. 20