In this app, I tried to introduce an easier way for an internal meeting scheduling app. I focused on an easier login experience, a more humane way of generating reports, and an easy meeting scheduling system.

1. For a better experience, please watch in full screen.

2. The Problem:
Allow internal employees of a company to schedule
their meetings and generate reports of activity.

3. User Goals
• Easily schedule meetings ahead.
• To not forget about meetings dates.
• Avoid over loading a day with meetings.

4. User Tasks
• Log and schedule meetings for future reference.
• Know what meetings are due today.
• Be reminded of upcoming meetings.
• Ability to generate reports for managers.
• Track monthly and weekly performance.
• Avoid scheduling a meeting in busy days.

5. Let’s understand the user we are designing for.

6. User Empathy
• Laila works for a company called Fibonacci.
• She has three types of meetings ( Online, in-Person, on-Phone ).
• She uses Google Calendar to schedule her meetings and be reminded
about them.
• Yet, she was in a mess.
• She had to know how many free hours she had on a specific day
before scheduling a meeting.
• She and her managers were unable to track her performance at any
given time.

7. This used to be Laila’s journey

8. Scan her finger
upon arrival
Login to Google
Calendar
Check number
of Meetings
Open her
Notebook
notes
Check how
many meetings
she can have
on that day.
Oh No, that day
is fully booked
let’s check
another day
Add the
Meeting to
Google
Calendar

9. Hold On! I can make Laila’s life easier.

10. Meet the new Fibonacci
The internal meeting scheduling system.

11. Login
Experience
What password?!
• Passwords were invented to torture the happy humans of the modern
tech age.
• First, for it to be secure it must be complicated.
• Second, once it’s complicated it’s hard to remember.
• Third, once you forget it, you have to create another one for you to
forget….
• So, in the new app there is NO PASSWORD.

12. How to login to the system?

13. Login
Experience
What password?!
Fingerprint Attendance
System.
Mobile app login
approval.
Simple employee ID
number.

14. Once you are on the
login page, your phone
app will trigger approval
page, click Approve to
login to your dashboard,
or simply enter your ID.

15. Or, just scan your finger
on the mobile app
screen to login directly.

16. From the dashboard settings,
you can also set the auto-login
on. Once you scan your finger
on the fingerprint attendance
machine, your designated PC
will automatically login to your
dashboard.

17. Let’s talk about the features.

18. Stress Meter
To help employees make better
decisions on which days to
choose, I introduced the stress
meter feature. In the settings
panel the employee sets the
number of meetings he can
tolerate everyday, and based
on the scheduled meetings the
system will give him an
estimation.

19. Meeting
Notification
The system will notify and
alarm employees when a
scheduled meeting is on time.
Notifications will be shown in
the dashboard, but also an
alarm will be triggered on the
employee’s smartphone.

20. Make Reports
More Humane
The statistics dashboard gives
the user every tool he needs to
generate any report he wants.
But, hard numbers are tough to
understand sometimes, and
while users ask simple
questions designers keep on
giving them hard graphs and
indefinite numbers that a user
has to dig through.
So, I am introducing a more
humane way to do reports.
Besides all graphs, user can
find simple questions that
speaks his language, once a
user clicks on any question a
specific report will be
generated to answer that
question.

22. Generate any
report you
want!
The tools presented in the
reports page aim not just at
giving users the ability to view
reports, but to generate the
reports they want.
The user will set what metrics
to define and duration for
which a report will be
generated.
All generated reports can be
downloaded as PDFs or
forwarded via Email to
managers and other
employees.

25. Move your
scheduled
meetings to
reschedule
them.
All meetings scheduled can be
moved on the calendar to
reschedule them based on
date, time or duration.
Users can also click on any
given date on the map to
schedule a meeting on that
day.

26. Keep it easy,
by monitoring
your daily
stress level.
Stress meter is shown live on
the calendar to help users
choose what days to stay away
from when scheduling new
meetings.

27. ERRORS!!!
What are you
talking about?
Errors handling is something of
the past, nowadays new design
thinking goes on to find ways
on how to prevent users from
making errors instead of
handling these errors.
In the meetings scheduling
process, I designed the steps to
prevent the user from making
any errors.

28. Play the video
to see how the
mobile
experience
works.
The mobile experience is built
around the same mindset of
error prevention.

29. Playthevideotoseehow
thewebexperienceworks.

30. Full Design Screen Previews

53. Thank You! That’s it for today!