This document goes over how you can use a productivity report to keep track of your team’s performance, with a free printable employee productivity report template to help you get started. It’ll then cover its limitations and highlight a powerful alternative to templates. And as a bonus, it also covers seven excellent strategies to boost employee productivity in no time. Original Blog: https://biz30.timedoctor.com/employee-productivity-report-template/

1. Source: Time Doctor’s Blog - “How to Create Productivity Report (Free Excel and Google Sheets Template)
How to Create a Productivity Report
(Free Excel and Google Sheets Template)

2. Employee Productivity Tracking
Productivity tracking plays a vital role in enhancing an
employee’s performance.
It helps you identify unproductive activities, and
avoiding them can boost the employee’s
performance and improve the organization’s
overall efficiency.
As employees are the core of an
organization, their efficiency directly impacts
a cell center’s overall productivity.
You can use a productivity report to keep track
of your team’s performance with a free printable
employee productivity report.
This template will
highlight seven excellent
strategies to boost
employee productivity.

3. A Handy Employee Productivity Report Template
This daily report template contains a table of tasks categorizing tasks as
‘productive’ and ‘unproductive,’ and you can input the total time spent on each task.
(7.2/9)*100 = 87.78%
Google Sheet (To create your own copy,
click File and then Make a copy) Excel
It also has a productivity pie chart that visualizes the
distribution of tasks in a day.
You can use this chart to quickly gauge an employee’s
productivity during work hours

4. An employee productivity report is a document that usually combines
data from various performance metrics like the monthly sales goal and
revenue per employee to provide a basic view of employee productivity.
You can use a productivity report template to. You can measure the total
time an employee spends on a single task or compare actual hours per
day and billable hours
What is an Employee Productivity Report?
STEP 1
Analyze the productivity
report over a period of
time.
STEP 2
Monitor the status of a department in
terms of performance productivity and
employee efficiency.
STEP 3
Act as a basis for employee
performan review meetings,
promotion, performance
appraisal and other rewards.
STEP 4
Measure current employee
performance against past
data to see if they’re
improving.
STEP 5
Predict future outcomes
based on current trends
You can use a productivity
report template to:

5. Mi
1. Hard to Determine
Productivity Issues
You can’t use productivity report
templates to see how
productive an employee is while
working on specific tasks or
projects in real-time.
Coordinating with team members on phone
calls, chat messages or video calls.
Microsoft Excel spreadsheet doesn’t
account for hidden tasks that are not
directly related to the project such as:
Informal team chats or water cooler conversations.
Administrative tasks like client meetings,
sending email etc.
As a result, you might not know the actual
productivity levels of an employee.
An Excel spreadsheet based
productivity report is an
unreliable way of storing
data.
2. Data entry can be a
hassle
An excel template can only be as
accurate as the data entered into it.
Even if employee hours are recorded honestly,
there can be human error during documentation.
Any mistakes made while calculating overtime can land
your company in legal issues as state and federal laws
regarding overtime hours keep on changing..
Edition of weekly timesheet data will lead to an increase
in the volume of information and data to analyze trends
for performn.
You’ll have tons of data on hand to analyze trends for
performance evaluation -which can be a tedious process.
Filling an employee
productivity report template
is not only time-consuming
but also labor-intensive.
3. Time Consuming
It’s a tedious task because you’ll
either have to fill and calculate it
yourself or ask an HR
representative to do it for you..
This lack of automation translates to a lot of work
If you are managing a large team, checking every
individual timesheet just adds up to the workload.
While you can hire a virtual assistant to handle it for you,
it could affect your budget..
You can hire a virtual assistant to handle
it for you. It could affect your budget
3 Limitations of Using an Employee Productivity Report Template

6. A Powerful Alternative to Employee Productivity Report Template- TimeDoctor
Show you how much time your in-house and remote agents
spend on each task accurately.
Monitor the idle hours of all your call center agents.
2
3
Create productivity reports in real-time that detail agent
performance over a given period of time.
4
5
Help you streamline your payroll management
activities.
Integrate with a range of workplace software like
Jira, Salesforce, Freshdesk and Zendesk.
Using an employee productivity tracking software is the best alternative to
a report template.These tools are user-friendly and help you avoid the
hassle of manually filling in data at the end of each day. Time Doctor is a
powerful employee productivity management tool used by major
companies like BBB (Better Business Bureau) and small businesses like
Thrive Market to boost team productivity.
Additionally this powerful tool offers
tons of other features like work
schedules, distraction alerts.
Click here to learn more.
1

7. 1.Time Tracking
The first step to monitor productivity is to track time, and Time Doctor helps you do just that.
It’s one of the most simple and user-friendly time tracking solutions available today.
To track the time in the interactive mode, all you need to do is: existing credentials.
Create a new task or choose one from the task list
Press the play button to begin tracking to begin tracking
time for that specific task.
Simply click on the Stop button once you’ve completed
your task or if you want to take a break.
Download and install the TimeDoctor app.
Sign up for a new account or login with your existing
credentials.

8. 2. Productivity Ratings
To get an accurate employee productivity measurement, you need to understand how your employees spend
their time — not just how long they spent on each task.
That’s why Time Doctor allows project managers to assign productivity ratings to each website or application
based on their productivity levels.
To avoid inaccurate reporting, Time Doctor allows you
to rate websites and apps as:
Productive
Unproductive
Neutral
Unrated

9. 3. Performance Reports
Time Doctor’s accurate reports provide actionable insights into
your employees’ individual productivity.
Let’s take a quick look at these reports:
Ready-to use-templates
Microsoft
PowerPoint
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Activity Summary Report : View a user’s active,
unproductive, manual, and mobile time for a selected
time period.
1
2
Project and Tasks Report: See the time an employee
spends on different projects and task
Timeline Report: Shows the time team member spends
working and on breaks in daily and weekly formats.
3
Hours Tracked : Indicates how many hours your team
members tracked weekly or for a specified date range.
Web & App Usage : Lists the sites and applications employees
use during work hours and their time on each of them.
5
4
Custom Report : You can customize what you want in a report,
so you don’t have to download individual reports from multiple
pages.
6

10. 4. Screenshots
Screencasts are an optional feature that can be enabled for
additional productivity monitoring.
This feature allows you to take screenshots or screencasts
(videos) of employees’ screens at random intervals during work
hours.
Ready-to use-templates
Microsoft
PowerPoint
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t
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d
C
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n
c
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Activity Summary Report : View a user’s active,
unproductive, manual, and mobile time for a selected
time period.
Time Doctor offers three settings for this feature:
pends on different projects and task
Specify a time interval
at which random
screen captures will
be taken.
Videos
No screenshot or
video
Off
Screenshots
A continuous video is
broken into three
-minute clips

11. 7 Proven Strategies to
Increase Employee
Productivity

12. 1. Set Clear Goals
Unclear goals can be one of the major causes of low
productivity levels.
How?
If employees are unsure of what’s expected of them,
they’ll spend time on unimportant or unproductive
activities.
To avoid this, you must set clear goals and targets for
your entire team and for each member.
efficient and they’re
keeping customers
satisfied with their
service.
You can follow some tips like:
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2
1 Be clear and detailed in your instructions.
Conduct an employee survey to assess how
motivated your team members are.
3
Consider having frequent meetings to boost employee
engagement.
4
Ensure that things are not lost in translation due to
remote work.
With everything out in the open,
your employees will be able to see
the bigger picture and how their
contributions impact the company
mission and objectives.

13. 2. Monitor Employee Activity Regularly
The easiest way to enhance productivity is to monitor it
continually over a period.
Continuous productivity monitoring can help:
1
2
3
Identify unproductive activities and trends.
Gain insights into everyone’s work
behaviour
Distinguish between productive and unproductive
employees.
Once you’re done analyzing
employees, you can draw up a
plan to determine how to boost
their performance.

14. 3.Don’t Micromanage
Micromanagement can lead to low employee satisfaction and
greater employee turnover.
To prevent this, here are a few things you can do:
1 Delegate tasks to experienced employees.
2 Set clear objectives for the assigned projects.
3 Allow your employees to do tasks their way
(as long it doesn’t affect the end result).
4 Have conversations with your employees to
understand how they want to be managed.
And while providing feedback can be
helpful, critisizing your employees on a
regular basis can lower employee
morale.It can be frustrating for both the
employees and team managers.

15. 4. Allow Flexible Work Schedules
Showing up late for work or not turning up at all can
also contribute to decreasing productivity.
That’s why you should allow flexible work schedules.
A high service level means you are responding to
your
fast and they don’t have to wait long for a call center
agent to tend to their queries.
Here is a detailed guide on
call center service level.
Flexible schedules allow employees to work when they
feel the most productive.
This also gives them freedom to start work when they want,
creating a better work-life balance
However, you should set a minimum number of work hours. This
ensures that everyone is working to their fullest potential and not
running behind on their assigned tasks

16. 5. Conduct Team Building Activities
This can skew your ASA levels,
once you deal with unproductive
agents, your ASA will return to a
healthy level.
Highly focused and engaged employees are a vital
part of productive company culture.
So to boost employee engagement and bring
your employees together as a team, you
should conduct team-building activities like
Code Break or Team Pursuit.
How does this help?
Encourages
towards their goals
This encourages your
employees to stop
thinking as individuals
and work towards
their goal as a team.
Helps bond
socially
spending more time
together can help your
employees bond
socially and move past
their differences.

17. 6. Reward Achievements
Merit based
compensation hikes
Criticism should not be the only result of performance evaluation.
You should reward your employees for their efforts as well. This
shows that you care about their efforts and hard work.
Your call center management software can’t handle the
volume of calls.
Each blocked call represents a
dissatisfied customer you miss out on
serving, which decreases your customer
retention rates. So always ensure your
blocked call percentage is low.
Here are a few tips to help you reward employees the right way:
Use merit-based compensation and salary hikes during
employee performance evaluation.
Write a simple thank you note after they have helped you
with a task.
Thank you note
Allow them to take a few days off after they’ve worked on
a weekend.
Time Off
Appreciate them Share a few words of appreciation in front of team members.

18. Using the right tools helps save time and streamline workflows –
which translates to improved productivity.
However, employee management software is not the only tool you
need.
7. Provide the right tools
Slack
Asana
Trello
These tools can be used for project management.
This tool can be used for instant communication and chats
Zoom &
Skype
This tool can be used for performance reviews
Hive Zoho
Analytics Business reporting softwares can be used for work-related charts
Freshbooks
QuickBooks
This tool can be used to keep a track of your monthly expenses.
For enhanced productivity, you
should ensure that your
productivity management tool
integrates with other business
tools you’re using. Fortunately
TimeDoctor integrates with 50
tools for maximum functionality.

19. Establish Accountability
Escalate Issues Faster
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productivity-report-template/
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