Writing skills notes for class 11 | letter writing class 11th english

1. WRITING SKILLS REVISION NOTES
CLASS XII
NOOPUR CHATURVEDI
PGT ENGLISH
APS MHOW

2. NOTICE WRITING
A notice should be written in the following format:
■ The name of the organization issuing the notice.
■ The title ‘NOTICE’.
■ The date.
■ A heading to introduce the subject of the notice.
■ The body of the notice.
■ The writer’s signature, name and designation.

3. FORMAT
NAME OF THE ORGANISATION
NOTICE
DD/MM/YY
HEADING
BODY
……………………………………………………………………………………………………………………………………
……………………………………………………………………………………………………………………………………
SIGNATURE
NAME
DESIGNATION

4. SAMPLE
Ryan International School, Chandigarh
NOTICE
July 1, 2016
Meeting of Science Society
The office bearers of Science Society are requested to attend a meeting with the
Principal at 12 pm on 3rd July, 2016 at Conference Hall. The agenda will include
chalking out the details of the Science Fair to be organized to celebrate National
Science & Technology Day on 15th July. For further clarification, please contact the
undersigned.
Vikram(Sign)
Vikram Sharma
Secretary, Science Society

5. POSTER MAKING
 Visually attractive
 Catchy heading/title
 Use a slogan or caption or a short verse
 Use clauses
 Draw pictures, sketches or diagrams
 Theme should be clear
 Should be put in a box

6. AWARENESS POSTER
It is usually an appeal for awareness or support, help or action
Value Points:
■ Topic/ theme/ subject of the poster
■ A message of appeal/awareness/caution/warning
■ Catchy slogans and captions
■ Name of the individual/organization issuing it

8. EVENT POSTER
■ Many times a poster takes the form of an invitation, for
example posters for carnivals, fetes, fashion shows,
concerts, sales, exhibitions, cultural programs etc.
Value Points:
■ Name of the organization
■ Name of the Event
■ Purpose if any
■ Date, time, venue
■ Highlights/special attractions
■ Entry tickets
■ Sponsors

10. CLASSIFIED ADVERTISEMENTS
 Situations vacant/wanted
 To Let/Accommodation wanted
 Sale and purchase of property/assets
 Educational institutions
 Tuitions
 Missing persons
 Lost/Found
 Travels and tours
 Matrimonial
 In Memoriam/Obituary
■ Usually the maximum word limit for an advertisement is 50 and it should be
short and to the point.

11. SAMPLES
SITUATION VACANT
WANTED a small, confident
P.A./Stenographer for a leading export
house. Qualification – graduate, age – 25-
30 years. Typing speed 40 wpm, short hand
speed 100 wpm. Preference to those who
can handle computer. Salary negotiable.
Apply with complete bio-data by 20th
December to
Secretary
Orient Export House, T. Nagar, Delhi. PH:
011-21111111
TO – LET
To-let a recently renovated, east-facing, fully
furnished, fully air-conditioned flat (Sec 22)
on first floor with LCD, refrigerator and lift. 3
BHK, modular kitchen with IGL gas pipe and
11 Kv power connections and 24x7 water
supply. Parking facility for 2 cars. Yards
away from shopping area. Only for MNCs,
banks or foreigners. Rent Rs. 50,000/- pm.
Contact: Yaduvansh Chirag:
+ 91 8329834xxx

12. SAMPLES
HOUSE FOR SALE
Ready to move in air-conditioned luxurious
flat with 3 bedrooms, drawing/dining and
servant room available for sale at affordable
price @70 lakh in IAS Society No. 31, Sec 20,
Panchkula. Flat on fifth floor adjoining Shipra
shopping complex, having wooden flooring
and wardrobes in all rooms, modular kitchen
and covered parking for 2 cars. Ideal for
investment and living. Good rental value.
Call + 91 89155 xxxxx
FOUND
Found a bag full of newly stitched clothes,
unstitched dress materials, a fashion design
book and some cash. Whosoever has lost it
may claim by identifying them and by
providing authentic proof of ownership. If
nobody claims the bag, it will be handed
over to Government Vocational Training
Institute for Orphans, James Kirkup Road,
Kovalam for proper use.
Contact +919316870xxx

13. FORMAL INVITATIONS
■ It is a single sentence presentation.
■ It is written in the third person.
■ There is no signature.
■ Address is written at the bottom of the invitation.
■ The date of writing is not given.
■ Simple present tense is used.
■ Inline commas are used.
■ Skip end of line punctuation.

14. FORMAT
■ Name(s) of the host(s)
■ Standard expression:
– Request the pleasure of your company
– Solicit your gracious presence
– Cordially invite you to
– Cordially request the honor of your presence
– Invite you to join
– Request your benign presence
– Seek the pleasure of your presence
• Purpose of the invitation (birthday, marriage, inauguration, celebration etc.)
• Name of the honoree (birthday person, bride, groom etc.)
• Day, Date, Time of the function, party, programme etc.)
• Name of the place (Location with complete address)
• RSVP (Respndez s’il vous plait - Respond if it pleases you)
• Just below the RSVP, write the address and telephone number of the host

15. SAMPLE

16. Skip comma
after salutation,
leave one line
space between
all elements and
paragraphs.

17. REPLY TO FORMAL INVITATIONS
■ Formal: Follow a set formula
– formula words: 'kind invitation', 'great pleasure', 'regret', etc.
– Use third person ('they') instead of first person ('I', 'We')
– Address of the writer and the date to be written.
■ Acknowledge the invitation.
■ Express thanks in third person.
■ Mention acceptance/regret.
■ Specify the reason for refusal.
■ Be brief and specific.
■ Be formal in tone and treatment.
■ Do not exceed the word limit.

18. SAMPLE OF ACCEPTANCE
42, Mayur Vihar, Noida (UP)
12 March 2018
Mrs. and Mr. Swaroop Pathak thank Mrs. and Mr. Tripathi for inviting them on the occasion of
the 15th birthday of their son, Shreyas on Monday, 16 March 2018 at Mark Hotel and inform
them that they will be glad to attend the function. They wish the young boy all the health and
happiness.
Swaroop Pathak
………………………………………………………………………………………………………………………………………….....
Ryan International School, Gurugram
12 March 2018
Rahul Khanna thanks the Captain of the Football team of Army public School, Mhow for his
invitation to play a friendly exhibition match at their stadium on Monday, 16 March 2018. He
cordially accepts the invitation and hopes to reach Mhow with his team on 15th March 2018 by
evening. Looking forward to an exciting match.
Rahul Khanna

19. SAMPLE OF DENIAL
42, Mayur Vihar, Noida (UP)
12 March 2018
Mrs. and Mr. Swaroop Pathak thank Mrs. and Mr. Tripathi for inviting them on the occasion of the
wedding of their son, Shreyas on Monday, 16 March 2018 at Mark Hotel. They regret that they will not
be able to attend the function due to some prior commitment. They wish the newly wedded couple a
very happy and long married life.
Swaroop Pathak
…………………………………………………………………………………………………………………………………………………
Ryan International School, Gurugram
12 March 2018
Rahul Khanna thanks the Captain of the Football team of Army public School, Mhow for his invitation
to play a friendly exhibition match at their stadium on Monday, 16 March 2018. He regrets his inability
to come as some of his teammates are on leave for two weeks. Will look forward to such an
opportunity in future.
Rahul Khanna

20. INFORMAL INVITATIONS
■ These letters are first/second person presentations.
■ Personal feelings and emotions find an expression.
■ The writer’s address is given at the usual space.
■ Salutation is generally ‘Dear’ plus ‘name’.
■ The date of writing is given.
■ The style and tone are relaxed, friendly and normal.
■ Different tenses are used as and when necessary.
■ The complimentary close is ‘Yours sincerely’.

21. SAMPLE

22. REPLY SAMPLE
12-A, R.K. Puram
New Delhi
10 January 201X
Dear Madam
I really feel great honour on being invited to act as one of the judges at a debate contest to be
held on 15th Jan. 201X in your school. I confirm my presence at the program and send my
good wishes for its success.
Yours sincerely
Osheen Malhotra

23. BUSINESS LETTERS

24. LETTER OF ENQUIRY
Golden Gate Engineering
Prince Square, Prince Street, Dehradun
24 September 2009
Ref No. ENQ/2018-B/354A/61
Pro-Skills Training Centre
Jubilee Building
Silver Road
Dehradun
Dear Sir/Madam
Subject: Enquiry about Quality Control Course
I am writing to enquire whether your company could offer a course on Quality Control for our managers. I saw your advert in the
HK Daily on Tuesday, 22 September 2009, and the Quality Control Training Course (Ref.: QC 101 ) mentioned in the advert
might be suitable for us.
I would like to know if it is possible for you to offer a 3-month training course starting before or, at the latest, on Monday, 12
October 2009, for a group of 20. Kindly send us some information about the teaching staff and the possible schedule for this
course.
I am looking forward to receiving your reply.
Yours sincerely
(signature)
David Mathur
Managing Director

25. Sender’s
address to
be left
aligned
Take care
of dateline
format
Add
Reference
Number

26. Sender’s
address to be
left aligned
Take care of
dateline format
Add Reference
Number
No comma after
salutation and
complimentary
close

27. Sender’s
address and
date to be left
aligned
Add Reference
Number
No colon/semi-
colon after
salutation and
complimentary
close

28. Add sender’s
address,
dateline and
reference
number
No comma after
salutation and
thanks
You can omit
thanks but if
included, put
full stop after
thanks
Add
complimentary
close
Include the
designation of
the sender after
name

29. LETTER TO EDITOR
No, 7, ABC Colony,
Ghaziabad-211008
14 March 2015
The Editor
The Times of India
New Delhi-110 001
Subject : Problems Faced Due to Noise Pollution
Sir
I would like to draw the kind attention of the concerned authorities towards increasing problem of noise pollution. It is causing great damage to the
health problem of the city. It leads to irritation, loss of sleep, rest and peace. It is harmful to physical and mental health of people. Frequent loud
noise affects the working efficiency of the people and persistent noise pollution causes a loss of sense of hearing.
Increasing noise pollution is a big threat to the health and fitness of the people. If the noise pollution is allowed to go unchecked, it may rob the
people of their hearing capacity. Increasing number of vehicles on the roads, rising growth of factories, construction work, loudspeakers used on
various occasions, rock and pop music, etc. are the various factors responsible for causing noise pollution. Noise control laws are openly violated.
It is high time the authorities should rise against the danger of noise pollution. They should strictly enforce the noise control laws. The noise
producing factories located in the residential areas should be shifted to far-off places without any delay. The use of loudspeaker should be
stopped after specific time. Above all, public needs to be aware and cooperative against the danger of noise pollution because without public
cooperation authorities cannot make much difference.
It is earnestly hoped that concerned authorities will take immediate and urgent necessary action against those responsible for noise pollution to
relieve the people from the harmful effects of noise pollution.
Yours truly
xyz

30. JOB APPLICATION
Examination Hall
17 December 2013
The Manager
ABC Company, Civil Lines New Delhi
Subject – Application for the Post of Computer Analyst
Dear Sir
With reference to the advertisement published in Hindustan Times dated 15 December 2013, I’d like to
apply to the post of sales trainee in your firm.
I consider myself suitable for this job given my educational qualifications. I have done Bachelors in
Computer Science from BIT, Kolkata. I am also proficient in three computer languages, possessing a
diploma from Elite Institute of Computers. I possess good communication skills and am an excellent
team player.
I am applying to this post because I’m looking to start my career with a well-recognized firm like yours.
Enclosed herewith are my testimonials for your reference. Looking forward to positive intimation from
your side.
Yours sincerely
Varun Khanna / Rashi Gupta
Enclosures –
Resume
Mark sheets & Certificates
(Add one line space after every element)

31. RESUME
PERSONAL DETAILS:
NAME – Varun Khanna / Rashi Gupta
FATHER’S NAME – Anil Khanna / Lalit Gupta
ADDRESS – B-21, Ashok Vihar, New Delhi
D.O.B. – 12 February 1992
LANGUAGES KNOWN– Hindi, English, Bangla
E MAIL – varun12@rediffmail.com/rashi92@gmail.com
CONTACT - 9643545454
EDUCATIONAL QUALIFICATIONS:
WORK EXPERIENCE:
Computer Analyst Intern at Wipro Technologies, Kolkata from April 2017 to August 2017.
Computer Intern at Netlink Private Ltd., Kolkata from May 2015 to July 2015.
Class/Degree School/College Board/University Year of Passing Aggregate
B. Tech (CS) Bengal Institute
of Technology
West Bengal
University of
Technology
2018 8.5 CGPA
Senior
Secondary XII
APS Kolkata CBSE 2014 92%
Secondary X APS Kolkata CBSE 2012 9.8 CGPA

32. RESUME (CONTD…)
SKILLS:
Proficient in Java, C++ and Python
Excellent communication skills
Efficient team player with leadership qualities
INTERESTS:
Travelling, reading autobiographies, playing basketball
REFERENCES:
Dr Shubhankar Ghosh
HOD, Dept. of Computer Science
BIT, Kolkata (WB)
# 9564377XXX
Mr Krishnamurti Iyer
Chief Computer Analyst
Wipro Technologies
Kolkata (B)
# 9432989XXX

33. ARTICLE WRITING
■ Write the heading/title at the top.
■ Write the name of the writer below it.
■ Split your subject matter into 4-5 paragraphs:
– Para 1: Introduction of the topic, startling fact, question, anecdote or quote
– Para 2: State the causes of the problem
– Para 3: Mention the consequences of the problem (Cause and effect can be
merged in one paragraph
– Para 4: Offer suggestions and solutions to improve the problem
– Para 5: Conclude, personal observations may be included (Suggestions and
conclusion can also be merged in one paragraph)

34. ARTICLE SAMPLE
COACHING INSTITUTES EXPLOIT STUDENTS
BY ANURAG ADHIKARI
Coaching institutes have mushroomed in every nook and corner of a city over the past few years. These so-
called ‘temples of learning’ are exploiting the young minds just for their financial gains. The misleading
advertisements given by these institutes act as magnets to attract the innocent, inexperienced students,
who are seeking for sincere counselling and proper direction.
Most private tuition centers and coaching institutes treat students just as commodities, instead of
providing them proper direction in their scholarly pursuits and giving them individual attention. They leave
them to their fate. The counsellor who is appointed to these institutes is assigned the task of filling the
unpopular coaching programs with more students so that the institution can maximize its profits,
irrespective of whether that particular program suits the student or not.
These coaching institutes take advantage of ignorance of the illiterate parents by advising them to enroll
their weak child in a crash course whereas he needs to join the long term program for being successful in
life. The sole purpose of these institutions is to fill their coffers with money, not to look into the well being
of these students who are the future assets of the nation. These institutions are like the ‘termites’ making
the future of the nation hollow.
The education department of the government should be vigilant and stop these coaching institutes from
exploiting the innocent students. Stringent laws should not only be made to stop these institutes from
spreading their tentacles in the society but the guilty who playing with the future of the students should be
brought to task. Parents should also be vigilant while admitting their children to such coaching centers.

35. SPEECH WRITING
■ Greet the audience and introduce the subject you are
speaking on. Use facts, figures, quotes and instances
related to topic to introduce the topic.
■ Develop the points in different paragraphs including merits,
demerits and your recommendations for the subject.
■ Use concrete terms and tangible examples.
■ Conclusion should be the take-away message or food for
thought to the audience.
■ A powerful quotation can summarize your viewpoint.
■ Write ‘Thank you’ at the end of your speech.

36. FAREWELL SPEECH SAMPLE
Good evening Principal Sir, teachers, adorable seniors and my dear friends,
It seems like just the other day when we were all talking about [the batch you are saying farewell
to]'s farewell as they move on to [insert a few specific details here].
I remember thinking that it would be hard to say goodbye ... and I was right - it is hard. Yet I consider myself
fortunate to have got an opportunity to interact with such a smart and intelligent batch... a batch that we
care so much about ... that it makes saying goodbye to them hard! You were always there when we needed
you and supported us with best of your advice. We will remain indebted to you all for your able guidance.
As we say goodbye, we remind ourselves that farewells are not forever, nor are they the end. They are
simply words to say that we will miss you dearly and that we will remember you fondly. Although we may be
separated by time and distance in the interim, nothing will diminish the important role that you have and
always will play in our lives.
We wish you happy adventures, fantastic new friendships, amazing experiences and the journey of a
lifetime. Richard Bach says, "Can miles truly separate you from friends? If you want to be with someone you
love ... aren't you already there?“ And so it is ... and always will be with you as we carry you always close to
our hearts.
May the road rise up to meet you, may the wind be ever at your back. May the sun shine warm upon your
face and the rain fall softly on your fields. And until we meet again, may God hold you in the hollow of his
hand - Irish Blessing
Thank you.

37. DEBATE WRITING
■ Use facts, figures, quotes and instances related to topic to introduce the
topic.
■ Begin with greetings for the audience and make your stand clear
whether you are expressing your views in favor or against the topic.
■ Give concrete and convincing reasons with examples to justify your
stand.
■ Use persuasive expressions like ‘in my opinion’, ‘I strongly feel’, ‘I beg to
differ’, I disapprove of’, ‘May I ask?’ etc.
■ Should reflect clarity of thought, accuracy of facts and balanced view.
■ Conclusion should be powerful to make your stand valid.
■ A powerful quotation can summarize your viewpoint.
■ Write ‘Thank you’ at the end of your speech.

38. DEBATE SAMPLE
Good afternoon Chairperson, time-keeper, adjudicator, fellow competitors and members of the audience. My name is Rohan
Mehta and today I will be persuading you that children should not be on social media.
Firstly, I’ll be mentioning just how easy it is for people to hack into an account and invade your private life. Secondly, social media
can encourage cyber-bullying and expose children to inappropriate information. Children are extremely vulnerable these days with
the amount of freedom they are given but add to that their vulnerability on line, this is exacerbated. Children are online and their
lives may be totally exposed.
Hacking means to gain unauthorized data through a system or computer. This is effectively stealing information from someone’s
social media account, for example: their address, phone number, school and even bank account details. Hacking into one’s
social media account nowadays is unfortunately a very common occurrence and can cause untold destruction to a person’s life.
For example: Money could be stolen from them or their information could be used for negative purposes. Often people post on
another person’s account pretending to be them. This can lead to bullying and can cause serious stress to the individual.
The opposition may argue that apps nowadays are very secure and safe. When you delete some mistakenly posted picture or
information, you assume it is gone and there is nothing to worry about…but it is NEVER GONE!!
As I mentioned earlier password security is an issue. People may have personal messages or information that has been shared
in confidence stored within their social media accounts. If they have not secured their privacy settings their messages and shared
pictures could be on view to anyone in the public.
Privacy settings on these apps are often very difficult to find and use. Children especially may not think of trying to find them
when setting up their accounts. This means the content on their apps is visible to people all over the world. This proves that
social media is not only a bad idea but is seriously dangerous.
Thank you for listening to me who spoke to you about how social media can influence bad behaviour, encourage cyber bullying
and leave children open to having their accounts hacked. We hope that all of these points make you realise how dangerous
Social Media is to vulnerable children and we urge you to agree with us that social media is NOT a good idea.
Thank you.

39. REPORT WRITING
■ Headline to be followed by the name of the reporter. (Centrally aligned)
■ Name of the place and date (Left aligned with a colon) – Only for report for newspaper, not
for school magazine
■ Para 1 (Begins after date & colon) – What/Where/When/Who/For whom?
■ Para 2 – How? Describe the sequence of the events.
■ Para 3 – Excerpts from Chief Guest’s speech/Action taken by authorities and conclude
POINTS TO REMEMBER
■ Be brief and to the point
■ Report the event in the order in which things happened
■ Should be always written in past tense (Magazine) and combination of tenses (Newspaper)

40. ACCIDENT REPORT SAMPLE
24 Killed in Road Accident
(Report By- Jaya Prakash)
Agra, August 17. Twenty-four people including a woman and a two-
month baby were killed in a tragic road accident involving a truck and
Tata Sumo at Najafgarh, a village 14 km from here.
The ill-fated Tata Sumo was carrying a marriage party
from Delhi to Mathura. The truck carrying industrial goods to NOIDA
collided head-on with Tata Sumo killing twelve of them on the
spot. The injured were immediately rushed to Dr, RML Hospital where
eight succumbed to injuries.
The Police have registered a case against the truck driver and they
are on a man hunt.

41. SCHOOL SILVER JUBILEE REPORT
Sunriser’s Public School Celebrates its Silver Jubilee
By Saurabh Singh
Agra, May 1. Sunriser’s Public School, Agra recently completed its 25 glorious years of
establishment on 30th April 20xx. The management and staff of the school organised a grand
function to celebrate the same. Mr Prabhat Shankar, DM of Agra graced the occasion as the
Chief Guest. The school premises were attractively decorated for the celebrations and the Chief
Guest was received by the school’s Director Mr ………….. and Principal Mrs ………….. .
The program began with the Saraswati Vandana and Welcome song. The school Principal gave
speech highlighting the meritorious services of the school to the cause of education for the last
twenty five years. It was followed by many colourful cultural programs by the students of the
school.
The Chief Guest acknowledged school’s contribution towards the society in his speech
thereafter. He honoured six teachers for their dedicated services in the field of education. The
students who were the allrounders of each class were awarded medals by the DM.
Students of the four houses presented a musical extravaganza as the finale which was the
special feature of the celebration.

42. SCHOOL MAGAZINE REPORT
WORKSHOP ON PERSONALITY DEVELOPMENT
BY RAJESH SONI CLASS XII
Six students of our school were sponsored to attend the recent two-day Personality Development
workshop conducted by M/s Creative Solutions Consultants at Sarabhai Seminar Hall in the city.
This workshop was also attended by the students of class XII of other schools so that the total
number of participants were 35.
This workshop featured presentations by eminent personalities on various topics like
communication skills, presentation skills, time management and team building. Each presentation
was followed by a one-hour discussion on the concerned topic, which was the most beneficial part
of the workshop. The presenters were Rajat Puri, Communications Specialist, Sarvesh Mittal, NDTV
Presenter, and Sudhir Das, Independent Consultant.
Such an eminent gathering of professionals generated the necessary enthusiasm among the
students who asked some intelligent questions that were answered convincingly by the guests. The
workshop was highly beneficial in developing our personalities.

43. NOTE MAKING
■ Write the title with the word ‘TITLE’. It should state what the majority of passage talks about.
■ It should be followed by the word ‘NOTES’.
■ Write minimum 3-4 headings with 3 sub-headings each.
■ Write phrases, not complete sentences (helping verbs, pronouns, determiners can be omitted).
■ Use indentation with proper numbering.
■ Minimum 4 abbreviations to be used. So, one abbreviation can be included in one of the sub-
headings of 4 headings. Make key to abbreviations.
■ Summary should be an independent and complete paragraph. Should be made out of notes, not
the passage. Write grammatically correct sentences.
Do not begin it with ‘The passage talks about’.
Do not exceed word limit.
Do not divide the summary in paragraphs.
Do not use abbreviations in summary.

44. NOTE MAKING