This event will feature Melanie Franklin, founder and CEO of Maven Training, discussing project controls. Project controls encompass processes, people and tools used to plan, manage and mitigate risks, costs and schedule issues on a project. Controls provide information about the current status of a project, how it got to that point, and where it is going. This allows issues to be addressed and changes to be managed. The presentation will examine controls from different perspectives and provide examples.

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An introduction to project controls
Project Controls Expo
09/10 Nov London 2011

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About the Speaker
This event will be delivered by Melanie Franklin, Founder and Chief
Executive of Maven Training, the influential consultancy and learning
provider.
A keen practitioner she undertakes strategic consultancy assignments
including implementing portfolio management techniques, building
methodologies for project and change management, introducing
maturity and assessment services and setting up skills and competence
frameworks for Maven’s clients.
Melanie is passionate about helping organisations to build their own
capability in portfolio, programme, project and change management;
she is a regular keynote speaker at conferences and has written a
number of books on related topics.

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WHAT DOES PROJECT CONTROLS
MEAN TO YOU?

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Control: Definition
A management function aimed at achieving defined goals within an
established timetable, and usually understood to have three components:
1. Setting standards
2. Measuring actual performance
3. Taking corrective action
Businessdictionary.com
Control consists of verifying whether everything occurs in conformity with the
plan adopted, the instructions issued, and principles established. Its object is
to point out weaknesses and errors in order to rectify them and prevent
recurrence
Henri Fayol –General and Industrial Management (1949)
Project Controls encompass the people, processes and tools used to plan,
manage and mitigate cost and schedule issues and any risk events that may
impact a project.
Project Controls Online

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Control: Meaning
You know where you are
You know how you got here
You know where you have been
You know where you are going
You know how far you have to go
You know what actions you took and why
You know what actions you rejected and why
This knowledge is used to predict what should happen next
This knowledge must be used in the context of your commercial
environment

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Project Controls: Scope
Planning, Scheduling & Project Reporting
Scope management
Project deliverables:
Work breakdown / Cost
breakdown structures
Schedule management
Schedule forecasting
Corrective action
Progress measurement /
reporting
Productivity Analysis &
Calculation
Earned Value Analysis & Management
Cost Engineering & Estimating
Estimating
Cost management
Cost control
Cost forecasting
Change Management & Controls
Change order control
Trend Analysis
Risk and Delay Claims
Risk Assessment &
management;
Delay Claims Quantification
Forensic Schedule Analysis

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Controls information: Context
Strategic ObjectivesStrategic Objectives
Portfolio
B
A
U
B
A
U
Project Change
Programme
Delivery
Direction
Projects Changes
Projects Changes
Projects Changes

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Project information drives change

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Controls information: Perspective
Ensure the project manager can:
Deliver on time
Deliver on budget
Deliver to the agreed scope
Deliver to the agreed level of quality
Efficiently deploy resources
Ensure project sponsor can
Realise benefits
Ensure Programme manager/Programme office can
Identify and manage interdependencies across multiple projects
Ensure Portfolio Office can
Monitor and report on the progress towards achieving strategic
objectives

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Controls mechanism
Tranche TrancheProgramme
Project 1
Stage Stage
Stage StageStage
Stage StageStage Stage
Project 2
Project 3

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Controls mechanism
Stage
ReportReviewInitiate/Close decisions Milestones

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Impact of issues and changes
Request
for change
Off
Specification
Problem/
Concern
Re-plan
Manage
Inter-dependencies
Manage risks

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Example: Recent Blackberry Failure
When disaster strikes effective project controls mean you can remain
the calmest person in the room
Your ability to define the situation and provide information can defuse
tension and build an effective crisis team
Support stakeholders with:
Immediate information:
Current situation
Impact on customers
Contextual information:
Timeline of action to this point
Who is involved