Project Management is THE buzz word in business and more and more in academia. But managing things in projects does not guarantee success. Success and failure depends on people and communication. For this one of the most important things is the start and the end of a project. Setting goals at the start of the project ensures that everyone is working for the same thing. Feedback during and at the end of the project will provide everyone with very important information. We will interactively explore these topics which try to reduce misunderstanding and make projects more fun. From the Un-Distinguished Lecture Series (http://ws.cs.ubc.ca/~udls/). The talk was given Mar. 9, 2007

1. Un-distinguished Lecture Series (UDLS)
Project Management:
Smart Goals &
Feedback
Marcus Rohrbach
Computer Science Department
University of British Columbia 1

2. Project Management: Smart Goals & Feedback
My Goal for today:
By the end of talk everyone in this room
knows the basics of setting goals and giving
and receiving feedback and can apply them
at their next project.
UDLS - Marcus Rohrbach - 2007-03-09 2

3. Project Management: Smart Goals & Feedback
Project Management
− Costs time / money
− Might be difficult
+ Reduces conflicts
+ Saves time / money
Should set time aside for that
Should be done regularly
Everything is so obvious… just do it!
UDLS - Marcus Rohrbach - 2007-03-09 3

4. Project Management: Smart Goals & Feedback
Outline
Goals
- Properties
- Examples
- Do it!
Feedback
- Why?
- “Rules”
- Flashlight feedback
UDLS - Marcus Rohrbach - 2007-03-09 4

5. Project Management: Smart Goals & Feedback
Outline
Goals
- Properties
- Examples
- Do it!
Feedback
- Why?
- “Rules”
- Flashlight feedback
UDLS - Marcus Rohrbach - 2007-03-09 5

6. Project Management: Smart Goals & Feedback
Properties of Goals
Which properties should goals have?
UDLS - Marcus Rohrbach - 2007-03-09 6

7. Project Management: Smart Goals & Feedback
Properties of Goals
Goals should be SMART
- Specific
- Measurable
- Attractive
- Realistic
- Timed
UDLS - Marcus Rohrbach - 2007-03-09 7

8. Project Management: Smart Goals & Feedback
Examples for Goals
quot;I want to have a good futurequot;
quot;I want to be richquot;
quot;I want to be a billionairequot;
quot;I want to be a millionairequot;
quot;I want to be a millionaire
when I am turning 33quot;
UDLS - Marcus Rohrbach - 2007-03-09 8

9. Project Management: Smart Goals & Feedback
Set your goal
What is your goal/are your goals for...
- the UDLS?
- a project?
- your life?
UDLS - Marcus Rohrbach - 2007-03-09 9

10. Project Management: Smart Goals & Feedback
Outline
Goals
- Properties
- Examples
- Do it!
Feedback
- Why?
- “Rules”
- Flashlight feedback
UDLS - Marcus Rohrbach - 2007-03-09 10

11. Project Management: Smart Goals & Feedback
Feedback
Why is giving feedback important?
UDLS - Marcus Rohrbach - 2007-03-09 11

12. Project Management: Smart Goals & Feedback
Feedback
Why is not done?
What does it make difficult?
UDLS - Marcus Rohrbach - 2007-03-09 12

13. Project Management: Smart Goals & Feedback
“Rules” for feedback
What is important when
- Giving feedback
- Getting feedback
UDLS - Marcus Rohrbach - 2007-03-09 13

14. Project Management: Smart Goals & Feedback
“Rules” for feedback
Giving feedback Getting Feedback
- Do not gerneralize! - Don’t argue!
- Speak from your point - Take it as subjective
of view! point of view of that
- Give positive AND person!
negative points!
- Suggest how to
improve!
- Be honest!
UDLS - Marcus Rohrbach - 2007-03-09 14

15. Project Management: Smart Goals & Feedback
Flashlight Feedback
Everyone gives a short uncommented
statement
UDLS - Marcus Rohrbach - 2007-03-09 15

16. Project Management: Smart Goals & Feedback
Flashlight Feedback - Initiator
- What was good/bad?
- Was it new for you?
- Was it helpful?
- Did I meet the goal?
“By the end of talk everyone in this room knows
the basics of setting goals and giving and
receiving feedback and can apply them at their
next project.”
UDLS - Marcus Rohrbach - 2007-03-09 16

17. Project Management: Smart Goals & Feedback
Project Management:
Try it, it can be fun
Thank you for your attention!
Questions?
UDLS - Marcus Rohrbach - 2007-03-09 17

18. Project Management: Smart Goals & Feedback
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Professional development at UBC
- www.grad.ubc.ca/gradpd/
Triathlon this Sunday!
UDLS - Marcus Rohrbach - 2007-03-09 18