Human Resource Management System

             Customer Focus & Strategy


                             Tariq A. Al-Damouk...
Contents
    What is HRMS?
    Solution Components
    Solution Features
    Solution Benefits
    Solution Main Func...
What is HRMS?

   HRMS (Human Resource Management System) is a business support
   and enablement functions that involve t...
Solution Components
                              Organisation Structure
                                                 ...
Solution Features
    Ease of use
    Web Based
    Parameters Based Application
    email Integration
    Multilingu...
Solution Benefits
   Enabling Paperless Work Environment Using The Workflow Capabilities.
   Enabling Quick Process Step...
Organization Structure
    Building Oorganizational Structure.

    Building Positional Structure (Work Flow & Reporting...
Resource Management
   Building an Extensive Employee Database (With Approval Cycle)

   Managing Vacations & Leaves

  ...
Compensation Management
    Unlimited Number of User Defined Incomes & Deductions

    Tax Handling - Allowing Multiple ...
Time & Attendance Control
        Providing Flexible Calendars & Shifts Definition
        Providing Planned Shift Defin...
Recruitment Management
   Automating The Process From Vacancy Recognition To Applicant Evaluation
  Until Issuing The Hir...
Performance Appraisal
     Building Multiple Appraisal Models (360 Degree) Based on Employee or Group
    of Employees

 ...
Training Management

  Defining Activities to Represent All Types of Courses (Computer Session,
 Language

   Courses, et...
Before We Run HRMS

    HR Processes Definition/Description

    Organization Structure (Organization & Positions)

   ...
Implementation Phases
       Phase I

           Organization Structure Module                Basic
           Resource...
we welcome all inquiries from
    Saudi Arabia and GCC
         countries.
 info@initialtalents.com




                  ...
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IMPLEX HRMS

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this is a generic presentation of IMPLEX HRMS, the most comprehensive HR solution to address all of the Human Resources requirements in Saudi Arabia and the GCC (UAE, Qatar, Bahrain, Kuwait, Oman)

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IMPLEX HRMS

  1. 1. Human Resource Management System Customer Focus & Strategy Tariq A. Al-Damouk info@initialtalents.com.com ١٤٣٠/١١/١٢Page 1
  2. 2. Contents  What is HRMS?  Solution Components  Solution Features  Solution Benefits  Solution Main Functions  Organization Structure  Budgeting & Manning  Recruitment Management  Resources Management  Performance Appraisal Management  Compensation Management  Before We Run HRMS...  Application Demo. ١٤٣٠/١١/١٢Page 2
  3. 3. What is HRMS? HRMS (Human Resource Management System) is a business support and enablement functions that involve the employee life cycle from hire to retire, which aims to integrate, streamline and control all employee centered processes, policies and procedures. ١٤٣٠/١١/١٢Page 3
  4. 4. Solution Components Organisation Structure Report Generator Recruitment Management Budgeting and Manning Resource Management Time & Attendance Control Succession Planning Training Management Compensation Management Housing Management Performance Evaluation Alerting & e-Notification My HR & Self Services Workflow ١٤٣٠/١١/١٢Page 4
  5. 5. Solution Features  Ease of use  Web Based  Parameters Based Application  email Integration  Multilingual Interface And Bilingual Data Entry  Rich Employee Database  Components Integration  Flexible Reporting  Importing To Different Formats (Excel, Word, PDF ...etc)  Database Independent  Powerful Security Control ١٤٣٠/١١/١٢Page 5
  6. 6. Solution Benefits  Enabling Paperless Work Environment Using The Workflow Capabilities.  Enabling Quick Process Steps & Actions Through The Workflow Capabilities.  Providing Better Manning Management.  Increasing The Budgeting Accuracy for Compensation & Payroll Processes  Establishing Communication Enhancement Between Company’s Organization Departments  Improving HR Service Level.  Providing Efficient Recruitment Planning & Management.  Increasing Visibility of Organization Competencies & Skills That Lead to Better Succession Planning.  Providing Efficient Training Planning & Management. ١٤٣٠/١١/١٢Page 6
  7. 7. Organization Structure  Building Oorganizational Structure.  Building Positional Structure (Work Flow & Reporting Structure).  Building Grading & Levels  Building Extensive Job Description  Defining Headcount & Monetary Budgets  Monitoring Your Budget Utilization  Monitoring Skills & Competencies ١٤٣٠/١١/١٢Page 7
  8. 8. Resource Management  Building an Extensive Employee Database (With Approval Cycle)  Managing Vacations & Leaves  Managing Penalty Recording & Rewarding Processes  Controlling Business Travel Budget  Managing End of Service Process  Managing Promotion Process  Providing Employee Work History  Providing Integrated Document Archiving Feature  Enhancing Letters Management  Providing Photo Capturing Facility ١٤٣٠/١١/١٢Page 8
  9. 9. Compensation Management  Unlimited Number of User Defined Incomes & Deductions  Tax Handling - Allowing Multiple Tax Types According to Rules & Regulations  Benefits Management - Building a Group of Benefits, Each Group May Contain Multiple Benefits Such as Social Insurance, Health Care, Saving Funds, etc.  Loan Tracking  Payments Outside Payroll Cycle (Such as Ramadan or New Year Bonus)  Providing Multi-Currency Payroll For The Same Employee  Providing Multi-Currency Payment For The Same Employee  Salary Grades and Steps  ERP Data Based Bonus Management. (Production , Sales,..)  Allowances, Commissions & Yearly Profit Bonus  Integration with ERP systems ١٤٣٠/١١/١٢Page 9
  10. 10. Time & Attendance Control  Providing Flexible Calendars & Shifts Definition  Providing Planned Shift Definition & Automatic Generation  Enabling Integration With All Types of Time & Attendance Machines  Managing Standard Rates Overtime With User Defined Rates Per Employee Category (Grade, Job, Position,..)  Controlling Overtime, Late Attendance, Absence, Public Holidays and Day-Off Rules  Providing Full Tractability & Analysis  Generating Attendance Reports  Providing Buses Management ١٤٣٠/١١/١٢Page 10
  11. 11. Recruitment Management  Automating The Process From Vacancy Recognition To Applicant Evaluation Until Issuing The Hiring Letters  Monitoring Recruitment Costs Starting From Advertising To Employee and/or Employer’s Travel Cost  Enabling Vacancies Automatic Detection & Definition  Managing Recruitment Process (Requests, Approvals & Transactions)  Maintaining & Searching Applicant Database  Providing Applicant Skills & Competency Management  Managing Applicant Interviews & Exams ١٤٣٠/١١/١٢Page 11
  12. 12. Performance Appraisal  Building Multiple Appraisal Models (360 Degree) Based on Employee or Group of Employees  Providing Auto Scheduling For The Evaluation Process  Defining Evaluation Criteria & Scales to Meet The objectives of Your Organization  Using Appraisal Results For Employee Compensation & Annual Allowances  Tracking Employee Evaluation Curve ١٤٣٠/١١/١٢Page 12
  13. 13. Training Management  Defining Activities to Represent All Types of Courses (Computer Session, Language Courses, etc.)  Building Sub-Levels For Each Event to Have Structured Events  Managing Internal & External Training  Tracking Employees’ & Instructors’ Attendance and Interfacing With HR Time Management  Managing Enrolments & Creating Waiting Lists For Full Events  Defining Training Programs Needed For Certain Positions  Controlling Training Costs Through Tracking Events Costs, Earnings, etc  Training Evaluation Based on User-Defined Parameters  Employee’s Evaluation Based on User-Defined Exams.  Automatic Map Training Evaluation Into Employee Records Through Interfacing With Performance Evaluation Module. ١٤٣٠/١١/١٢Page 13
  14. 14. Before We Run HRMS  HR Processes Definition/Description  Organization Structure (Organization & Positions)  Grades Structure  Policies & Procedures  Employee Detailed Data (HR Data, Basic Benefits Data, Documents, ...etc)  Employee Balances (Vacation Dues, Tickets, Loans...etc) ١٤٣٠/١١/١٢Page 14
  15. 15. Implementation Phases  Phase I  Organization Structure Module Basic  Resource Management Module Basic  Compensation Management Module Basic  Time Attendance Control Module Basic  Report Generator Advanced  Workflow Advanced  Phase II  Recruitment Module Advanced  Appraisal Module Advanced  Phase III  Training And Development Management Advanced Jan Feb. Apr. May Mar. Jun. ١٤٣٠/١١/١٢Page 15
  16. 16. we welcome all inquiries from Saudi Arabia and GCC countries. info@initialtalents.com ١٤٣٠/١١/١٢Page 16

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