Grant Making: Is the process whereby a funder or donor requests for grant applications/proposals through a competitive or non-competitive manner, review such applications/proposals, select the entire or some of the applications/proposals for funding and subsequently process and issue out grant award for each of the applications/proposals selected.

1. Grant making and management
BY: SHOLA AFOLAYAN
FOR:PRESTON DEVELOPMENT FOUNDATION
DATE:3RD FEBRUARY 2017

2. Objectives
By the end of the session, participants should be able to:
 Define Grant, Grant Making and Grant Management
 Differentiate between Grant Making and Grant Management
 List and describe Types of Grants
 Enumerate and explain steps of Grant Making process
 Identify and describe key activities in Grant Management
 Explain Gates Foundation’s Grant Making and Management Processes

3. Session Outline
Definition of Grant, Grant Making and Grant Management
Types of Grants
Grant Making and Management Process
Gates Foundation’s Grant Process
Conclusion

4. Definition of Grant, Grant Making and
Grant Management
Grant is a donation made by one party called the grantor or grant maker
or donor to another party known as the grantee or recipient for carrying-
out specific purpose or purposes. The donation can either be in monetary,
material form or both.

5. Definition of Grant, Grant Making
and Grant Management
Grant Making: Is the process whereby a funder or donor requests
for grant applications/proposals through a competitive or non-
competitive manner, review such applications/proposals, select the
entire or some of the applications/proposals for funding and
subsequently process and issue out grant award for each of the
applications/proposals selected.

6. Definition of Grant, Grant Making
and Grant Management
Grant Making: Is the process whereby a funder or donor requests for grant
applications/proposals through a competitive or non-competitive manner, review such
applications/proposals, select the entire or some of the applications/proposals for funding
and subsequently process and issue out grant award for each of the applications/proposals
selected.

7. Grant Making Process

8. Special award condition

9. Types of grants/award
1. Simplified Grant:
a. Fixed Obligation Grant (FOG)
b. Simplified Grant (SG)
2. Standard Cost Reimbursement Grant (STG)
3. In-Kind Grant:
• Goods or Services
• Financial support
• Financial support/and or goods & services

10. Fixed Obligation Grant (FOG)
The conditions Precedent:
Between US$100,000 for US organizations and US$250,000 for non-US organizations
The grant period should not exceed one year
All costs to be charged to the grant are clearly identified in the grant application and do not include any infrastructure or constructions
Certainty that all the estimated costs will not change during the life of the award period
Any goods to be purchased under the project meet the rules governing local procurement, and none of the items has a useful life span of over a year and an acquisition cost of US$5,000 or more.
Should not be used as an alternative way to deal with high risk grantee(s)
It is a grant that is awarded for a very specific activity or activities with specified milestone(s) and does not require
monitoring of the actual costs subsequently incurred by the recipient/grantee after the award has been made. In
this case, the activity/activities to be supported/ funded are clearly identified with their expected milestone(s) and
there is certainty that the estimated costs to be incurred during the award period will not change.

11. Simplified Cost Reimbursement Grant (SIG
This is a grant used when FOG is not suitable and it is determined that the disbursement
of grant funds to the grantee on cost reimbursement basis would be most suitable for
effective implementation of the approved project. Conditions for the use of SIG are:
The total grant amount does not exceed US$100,000 for US organizations and
US$250,000 for non-US organizations
All costs to be charged to the grant are clearly identified in the grant application and do
not include any international airfares or indirect costs except if the indirect
costs is supported by NICRA with a US Federal Agency or indirect costs should
be converted and specified as units of direct costs
Any goods to be purchased meet the rules governing local procurement, and no single
item with a useful life over one year and an acquisition cost of US$5, 000 or
more shall be purchased under the award
The grantee shall receive payment of the grant funds on a cost-reimbursement basis.
That is advance payments shall be made to the grantee for implementation of
project activities.

12. Standard Cost Reimbursement Grant
(STG)
This is the grant that is used by Pact for grants made under USAID funds, if the grant
amount exceeds US$100,000 for US organizations and US$250,000 for non-US
organizations. For this type of grant to be awarded, the recipient/grantee must possess:
Accounting, recordkeeping, and overall financial management systems
An adequate system of internal controls including but not limited :
segregation of duties,
handling of cash,
contracting procedures,
personnel and travel policies
A property management system
A procurement system that meets the standards
A system of administering and monitoring of subawards

13. In-Kind Grant (IKG)
This is a grant wherein goods and services are provided by the grantor/funder to
the grantee, which does not involve direct cash transfer to the grantee.
This type of grant is awarded to recipient organizations that do not have the
financial and operational management capacity to handle disbursement in
cash.
The IKG agreement must include provisions that give the title to the equipment or
Property purchased to the recipient/grantee plus disposition instruction for
property or equipment.
For IKGs that include the purchase of equipment and/property, which are USAID
funded,
◦ In-kind grant of goods/services
◦ In-kind Grant of financial support

14. BMGF Grant Making Process
Stage 1- Concept Development
Stage 2- Pre-Proposal
Direct solicitation: Steps:
 Discussion and Dialogue
 Concept Memo (i.e. Letter of Inquiry or LOI)
Request for Proposal (RFP)- Public RFP vs Private RFP
Stage 3- Development
Stage 4- Management and Close out

15. Grant Management
Is the process of ensuring effective and efficient
disbursement of funds and/or provision of goods
and services, implementation, monitoring,
reporting and close-out of the grant in full
compliance with the terms and conditions of its
agreement.

16. Grant Management ActivitiesGrant management circle

17. Grant Management Process
Financial Management and Reporting
Program and Performance Management and Reporting
Monitoring, Evaluation and Reporting
Managing Key Issues
Modifications
Suspension and Termination
Fraud Prevention
Closeout

18. Feedback & Session Evaluation
◦ Questions and comments

19. s