Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.

Mango: Successful grant management for NGOs

35,834 views

Published on

Tips and advice from Mango on how to successfully manage donor funds in NGOs

Published in: Government & Nonprofit

Mango: Successful grant management for NGOs

  1. 1. Financial management for NGOs Successful grant management ... or how to keep your donors happy www.mango.org.uk
  2. 2. www.mango.org.uk Successful grant management is all about getting organised
  3. 3. www.mango.org.uk There are 4 key phases in the Grant Management Cycle
  4. 4. Take a moment to write down www.mango.org.uk what you think are the 4 phases of grant management... Go on when ready
  5. 5. 1. Contract Review
  6. 6. 1. Contract Review  Assess the terms & conditions BEFORE you sign the contact:  Are the rules reasonable?  Can you comply?  What is your legal liability?  What is negotiable?
  7. 7. 1. Contract Review 2. Implementation
  8. 8. 1. Contract Review 2. Implementation  Set up or adapt systems to manage funds as per contract, eg:  Accounting & coding structures  Procurement procedure  Donor reporting routines  Grant management meetings.
  9. 9. 1. Contract Review 2. Implementation 3. Reporting & monitoring
  10. 10. 1. Contract Review 2. Implementation 3. Reporting & monitoring  Account for and report on project progress:  Maintain project accounts  Provide financial and narrative donor reports  Request budget revisions  Keep donors informed of variations to the plan
  11. 11. 1. Contract Review 2. Implementation 3. Reporting & monitoring 4. Closing off the grant
  12. 12. 1. Contract Review  Tie up the loose ends: 2. Implementation  Use up budget within agreed timeframe  Finalise accounts and files for donor audit 3. Reporting  Prepare final finance and narrative reports & monitoring  ...Celebrate the success of the project! 4. Closing off the grant
  13. 13. 1. Contract Review 2. Implementation 3. Reporting & monitoring 4. Closing off the grant
  14. 14. 1. Contract Review 2. Implementation Get properly organised around each of 3. Reporting these 4 key stages of grant management & monitoring and you will already be on your way to successful grant management. 4. Closing off the grant
  15. 15. Top tips on how to keep your donors happy www.mango.org.uk
  16. 16. www.mango.org.uk 1. Build trust  Maintain regular communication with the donor contact person  Meet reporting deadlines  Follow the grant rules!
  17. 17. www.mango.org.uk 2. Meet project targets  Deliver project activities as described in the proposal  Implement the project within the agreed budget and timeframes
  18. 18. www.mango.org.uk 3. Respect contract dates  Don’t spend money before or after the agree contract dates  Make sure invoices and receipts are all dated within the contract dates
  19. 19. www.mango.org.uk 4. Write good reports  Prepare accurate and complete financial reports  Explain variations from budget  Be honest in the project report – share challenges as well as successes
  20. 20. www.mango.org.uk 5. Keep grant files  Keep a file with grant contracts and correspondence  Get everything in writing especially if negotiating a variation in the contract or budget
  21. 21. www.mango.org.uk 6. Avoid surprises!  Keep donors informed if targets or deadlines will be missed  It is often possible to negotiate for more time or money.
  22. 22. www.mango.org.uk Find out more about grant management for NGOs on Mango’s FREE online Guide to financial management
  23. 23. www.mango.org.uk Want to learn more? Join us on one of our practical and fun courses http://www.mango.org.uk/training training@mango.org.uk

×