09.2 advanced erp_using_gbi_solutions_hcm[letter]_en_v2.11

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HCM 1: Recruitment: Applicant Master Data
Exercise Applicant Master Data. Time 5 min
Task Which applicant data should be stored in an ERP system for an application?
Generally, there are no guidelines on how much data of a candidate should
be saved in a company. However, it should be "as much data as necessary
and as little as possible". When Applications are done by mail, the data are
also limited by the scope of the application documents. On the other hand,
online applications can be made in a contact form that is created by the
company and posted on the company's own homepage. When preparing
such a form, the company would make sure that only relevant data are
requested from the applicant.
The following figure shows an example for the storage of application data:

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HCM 2: Recruitment: The Process
Exercise Modeling a recruitment process. Time 10 min
Task Please model the recruitment process with all associated steps.
The following figure shows the process of recruitment:

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HCM 3: Personnel Development: Qualifications & Requirements
Exercise Qualifications and Requirements. Time 10 min
Task Please describe the difference between qualifications and requirements.
An employee has qualifications and can improve qualifications or gain new
qualifications through further education. A job in a company has
requirements that are equivalent to qualifications and are desirable
qualifications that an employee should have for the job.

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HCM 4: Personnel Development: Qualifications
Exercise Qualifications. Time 10 min
Task Please consider briefly which qualifications a head of department should generally possess.
A department manager should possess the following qualifications:
 Leadership qualities
 Articulateness
 The ability to extemporize
 Team player
 ...

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HCM 5: Edit Qualifications Catalog
Exercise Edit the qualifications catalog. Time 5 min
Task Use the SAP Easy Access Menu to edit the qualifications catalog.
To edit the qualifications catalog, follow the menu path.
Human Resources ► Personnel Management ► Personnel
Development ► Settings ►Current Settings ►Edit Qualifications
Catalog
Menu path
Set the cursor to the folder Certification and choose . In the upcoming
screen Create, please choose Qualification and go on with .
As the qualification name, please type in ### First Aid Course
Certification. The qualification shall be valid from the 1st
of the current
year. Press to save your entries.
### First Aid Course
Certification
In the Catalog: Change Qualification(s) screen you can see that the ###
First Aid Course Certification was added to the folder Certification

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Set the cursor to the folder Certification again and choose . In the
upcoming screen Create, please choose Qualification and go on with .
As the qualification name, please type in ### Security Training Course
Certification. The qualification shall be valid from the 1st
of the current
year. Press to save your entries. In the Catalog: Change
Qualification(s) screen you can see that the ### Security Training Course
Certification was added to the folder Certification.
### Security Training
Course Certification
Click on the exit icon to return to the SAP Easy Access screen.

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HCM 6: Personnel Development: Integration Event Management
Exercise Personnel Development Integration. Time 10 min
Task Which data are required to save trainings in a Personnel development system?
The following data should be saved for a training:
 Location
 Start Date
 Course Instructor
 Costs
 Max participants
 Min participants
 Prerequisites
 …

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HCM 7: Create Business Event Type
Exercise Create a business event type. Time 10 min
Task Use the SAP Easy Access Menu to create a business event type.
To create a business event tyep , follow the menu path:
Human Resources ► Training and Event Management ► Settings ►
Current Settings ► Business Event Type
Menu path
In order to create the business event type, enter the first day of the
current year as the start date and press .
In the following screen, choose External Classroom Training. External Classroom
Training
Enter ### Sec Train as the Abbreviation of the event type and ###
Security Training as the name. In the tab Capacity, enter a Minimum
capacity of 1. In the tab Relationships, search for the event group GBI
Training and Education in the field ID related object in the line Belongs
to.
### Sec Train
### Security Training
1
GBI Training and
Education

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Afterwards, search for the line Imparts and press there.
In the field Search Term, search for your ### Security Training
Certification and press save to transfer the qualification into the
relationships list.
### Security Training
Certification
Save your entries for the business event type and click on the exit icon
to return to the SAP Easy Access screen.

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HCM 8: Talent Management: Careers
Exercise Creating a Career. Time 10 min
Task Please consider how a career of a head of Personnel Department including possible stages
could look like.
A career for a head of HR department could include the following stations:
HR Instructor
HR Coordinator
HR Manager
Head of HR
Department

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HCM 9: Performance Management: Planning
Exercise Planning Targets in Performance Management. Time 10 min
Task Please consider three possible yearly targets of a call center employee in a
telecommunication company.
Possible targets for the year for a call center employee are:
 Min 15 calls per hour
 At least 6 sales / day
 Max 3 unresolved error messages / day
 Average phone duration of max. 2 min
 ...

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HCM 10: Performance Management: Appraisal
Exercise Using Appraisals. Time 5 min
Task For which purposes can results of employee performance appraisals be used for?
Results of appraisals can be used as part of compensation management. In
case of an annual appraisal, the payment of a special bonus for example,
can be bases on the results of the appraisal. For monthly appraisals, it is
possible to pay performance-related salary.

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HCM 11: Performance Management: The Process
Exercise Modeling a performance process. Time 5 min
Task Please model a process to create and appraise a target agreement of an employee.
The following diagram describes the process of target agreement of an
employee

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HCM 12: Personnel Controlling: Reporting
Exercise Reports for the CEO. Time 5 min
Task Imagine you are the CEO of a company. Please consider which HR management reports
should be available for you at the beginning of a new year.
The following reports were at the beginning of the year are available:
 Staff List
 Entrances and leavings of last year
 Workforce development
 Candidate Statistics
 Vacant positions
 Birthday List
 List of service anniversaries
 Phone directory
 ...