Team routine NASA

1. NASA - Team routine for meetings
What and what for?
News
Action
Support
Acknowledgement
Be up-​
to-​
date
with the projects
Know what is
coming next
Know what
support is needed
Celebrate the work of
others or ourselves
N
A
S
A

2. It informs all employees about what is happening in the organization.
It gives structure to our work by encouraging us to think in terms of work
packages, clarify our needs for each package, and communicate with the
relevant people.
It allows us to identify and clarify synergies between different projects.
It fosters a sense of community by bringing together all members
of the organisation and acknowledging the work that we are doing.
It can serve as a moment for setting intentions and defining SMART goals.
Regarding the ACTION part, it
may be helpful to provide
specific details about when,
where, and what needs to be
done to achieve the goal.
Finally, we can add a
"celebration spot" during the
meeting where employees can
share any announcements they
want to celebrate, followed by a
moment of celebration.
NASA
What is the Added Value of NASA?

3. Materials
Pens, sticky notes, a large
piece of paper e.g. flipchart
or back of a poster, template
Time frame
45-60 minutes
Roles
Facilitation
Documentation
Time management
Basic attitude
Iteration - welcoming
complexity and resistance
Collaboration - using a
variety of perspectives
Preparation
2
15 mins before meeting time: settup and
team-​
reminder for NASA Journaling
IDOARRT Welcome ceremony for the weekly, Roles for timekeeping
Getting
to the moon
Check-​
In with a unique meditation phase: Fly to the moon strating on a
selected place on the earth: getting into a energetic and focused mode
The weekly
facilitated teammeeting: sharing the indivudual
Project NASA Journal entry with all meeting attendes
Next steps
5 mins for Support outreach and Ask for a
facilitator the week next
Landing and
setting intention
Facilitator reads the landing script Setting
Intention for the week (Personally, Professionally)
1
3
4
5
6
NASA
Process description

4. 1
NASA
Preparation 2 IDOARRT
example of sounds and place : treetop, meadow,
railroad, mountain, underwater, airport, kitchen,
garden, meadow, jungle...
Send a reminder in your team communication
channel 15 min before weekly to have the
NASA ready
Think about the place and select an ambient
sounds - have it ready to play
Open the zoom 10 mins before for check-​
in -
share screen, sound only
To do list Welcoming ceremony for the Weekly
IDOARRT is a simple tool to support you to lead an
effective meeting by setting out a clear purpose,
structure, and goals at the very beginning.
Intention: a weekly exchange on the status of the
projects, without additional workload, moderated,
everyone can have their say
Desired Outcome: everyone leaves the meeting with
more energy, important agreements for the
implementation of projects are discussed and tasks are
named / known
Agenda: meditation Check-​
In, NASA, support round,
intention setting and celebration Check-​
Out
Roles & Rules: keep it short and informative, appreciate
the time of others
Time: 2 min for NASA each Person / Projects

5. Welcome to this week's journey to
the moon, I’m happy you are all
here. Today is the [date], we are
in [location] and the [your
company] shuttle is ready to take
off.
We take in the sounds of the
environment, take a last deep
breath and get on board. Closing
the door, the sounds from the
surrounding environment get shut
out.
<STOP SHARING SOUND>
Everybody please take your seats.
Feel the chair you are sitting on.
Close your eyes if you like.
Make short pause, ca. 15 seconds
Invite everyone to the check-​
in meditation. Everyone make
themselves comfortable (and mute themselves). Read the
following script at a comfortable volume and moderate speed.
3
NASA
Getting to the moon - Check-​
in meditation
Take off Script
We are taking off in 3... 2... 1...0...
You can feel how the acceleration of the Shuttle presses you more
into your seat.
When taking off, you can still see the surroundings of where we took
off.
Then everything gets smaller, you can see the whole area.
You get a broader picture of the country we took off in and see how
boundaries are only imagined.
We are rising higher and you see the whole continent
Getting higher you can see the whole earth.
While seeing the whole earth, you think about how precious it is.
Take a good breath and preserve that beauty in your heart.
You think about, what you have done in the
past week? And you think on the things you will
do the next days? How can we help protect this
beautiful planet?
You are torn from your thoughts by the
appearance of the moon. We are approaching
it in circles
Getting ready to land. 3... 2...1...
And we are on the moon. Open your eyes. The
door opens, we step out.
Welcome to our NASA
3.1 3.2 3.3

6. Don't forget to ask who wants to de the facilitator for
the next meeting.
4
NASA
The Weekly 5 Next Steps
So let’s start with our NASA. Who wants to be our
timekeeper? Thank you. Please time the shares to 2
Minutes per Project.
If there is someone who needs longer, please say: “This
is a gentle 2 Minutes Reminder” - after another Minute:
“This is time, thank you for sharing” and go to the next
person.
First is... (News, Action, Support, Acknowledgement –
see notion table)
Second is...
When the last person has finished: “Thank you everyone,
now we are moving to support and outreach”
NASA Support and Outreach
Dear Timekeeper, please give us 5 on the timer. We
now have 5 minutes to write to somebody we need
support from.
Be aware of signals from the time keeper

7. 6
NASA
Landing and setting intention
Landing Script
When at the end of the script, start playing
sounds again?
Facilitator:
Flying off from different environments
depending on facilitator (ambient sounds)
Crew getting ready... 5 4 3 2 1...
So, good to have you back on earth. Let’s
do great work until next week.
Landed
Okay, so thank you for reaching
out and bringing P4T forward
with your work.
Now let's set intentions for next
week. Please, everybody share
one personal and one
professional intention for the
next week. I’m throwing the ball
to ...
6.1 6.2 6.3
Does anybody have something
to celebrate that you want to
share with us?
This can be professional or
personal
Intention Celebration