Accounts Payable data entry always seems such a routine function within the accounting department that we never invest the time to learn more. But the reality is it’s probably the functional area where the most work exists within your organization. Therefore, it’s also the area where you most need to streamline the operations. This webinar will help you and your organization determine where you can most efficiently tie the knots that will help you gain the most effect for streamlining your work in this area. In this live webinar, we discuss these efficiency building areas of AP Entry: -The In’s and Out’s of Memorized and Recurring Entries -When are Memorized or Recurring most beneficial? -What is the difference between Report Groups and Report Formats, and how do I use each? -Using Distribution Codes more efficiently -Does this new Vendor I need to get into the system have to have a 1099? -How can we store the W-9’s for the 1099 Vendors the most efficiently, and how often should we update them?

1. ©2014 Net@Work Inc.
Abila MIP
Accounts Payable
Webinar Start Time: 1:00 pm CT (2:00 pm ET)
Webinar Audio:
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located on your webinar panel, or
listen in using your microphone or
computer speakers.
We will begin shortly.
Technical Difficulties
Call: (805) 617-7000 (Option 1)

2. ©2014 Net@Work Inc.
Today’s Presenter

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Webinar Details

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Solutions - Overview
ERP/Fund Accounting
Implementations
(Abila MIP Fund Accounting)
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Implementations
(Sage CRM, Saleslogix, Act!)
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Implementations
(Sage HRMS)
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Development
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ECM
Implementations
(Microsoft SharePoint, Office 365,
FileBound, Altec doc-link, Gradient
GScan, PSIGEN PSI:Capture)
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Analytics & Reporting
IT Infrastructure
& Managed Services
(Office 365, Virtualization,
Windows/Server)

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Today’s Conversation – Accounts Payable
Accounts Payable is probably the module where your
staff spend the most of their time –
• So – we need to concentrate some time on this one so
that we can operate in a terrifically efficient manner!
• There have been a lot of enhancements to the module
over the last several versions!

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Here are the Areas of Concentration in Today’s
Discussion
• The Vendor Master Record –
• Efficient and Complete Data Entry
• Distribution Code How To’s
• The In’s and Out’s of Memorized and Recurring
Entries
• Efficient Management of Recurring Entries
• 1099 Info in the Vendor Record
• Abila MIP Attachments

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It Sounds Simple ---- but Vendor Master has been enhanced
in many ways over the last few versions….
Vendor Records can now house multiple addressses 
AND
 You have visibility into the various addresses of your AP Vendor
choice during AP Invoice data entry
 No more having to have a new vendor for every different address
 Great Examples:
 State Divisions with different PO Addresses
 Credit Cards with different PO or Street Addresses
 Your Various locations sent payments to different addresses of the same
Organization
The Vendor Master Record – Multiple Addresses

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The Vendor Master Records – Cleanup??

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The Vendor Master Records – Cleanup ??

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The Vendor Master Records – Cleanup ??

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The Vendor Master Records – Default Code Setup

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Vendors - Benefits of Using Defaults are Two-Fold

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Vendors – But, there is a Warning

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Memorized and Recurring Entries

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Memorized and Recurring Entries – Attribute Choices

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Memorized and Recurring Entries – Attribute Choices

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Memorized and Recurring Entries – Attribute Choices

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Memorized and Recurring Entries – Execute Memorized

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Memorized and Recurring Entries – Execute Memorized

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Memorized and Recurring Entries – Execute Memorized

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Memorized and Recurring Entries – Execute Recurring

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Memorized and Recurring Entries – Execute Recurring

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Memorized and Recurring Entries
– Encouraging Words and of course, the Caveats

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Memorized and Recurring Entries
– Encouraging Words and of course --- Roadmap to the Screen
• OR

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Memorized and Recurring Entries
– Encouraging Words and of course, the Caveats

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Vendor Master Records
– A Couple more Points

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Vendor Master Records
– A Couple more Points

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In Summary

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And Definitely -----..-----

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Thank You For Attending!
Jeannie Huckstep, CPA, CITP
Net@Work - Nonprofit Applications Practice Director
Phone: (417) 447-0005
Email: jhuckstep@netatwork.com
Q & A