1.
Copyright © 2014-2022 Left Brain Professionals Inc.
Automating
QuickBooks Invoices

2.
Copyright © 2014-2022 Left Brain Professionals Inc.
We Know Government
Contract Accounting

3.
Who We Are
Left Brain Professionals is a boutique accounting firm that serves
government contractors. We specialize in accounting systems and
strategic services.

4.
Copyright © 2014-2022 Left Brain Professionals Inc.
Our Practice Areas
ACCOUNTING SYSTEMS
• Accounting System Design &
Implementation
• Monthly Support Packages
STRATEGIC SERVICES
• DCAA Audit Support
• CFO & Controller Services

5.
Our Team
Robert E. Jones
Principal GovCon Accounting
Advisor
CPA, CPCM, NCMA Fellow
Steven Bressler
GovCon Accounting
Associate
Steve@LeftBrainPro.com
Robert@LeftBrainPro.com
Copyright © 2014-2022 Left Brain Professionals Inc.

6.
Learning
Objectives
Copyright © 2014-2022 Left Brain Professionals Inc.
• Identify labor categories and services
for QuickBooks Items.
• Describe the QuickBooks invoice
creation process.
• List tools to aid in time and expense
data collection.

7.
Copyright © 2014-2022 Left Brain Professionals Inc.
Background
Check out our previous webinars:
The Benefits of Automated
Bookkeeping

8.
Copyright © 2014-2022 Left Brain Professionals Inc.
Background
Today’s presentation focuses on QuickBooks in general. The
functionality between Online and Desktop is similar, but there
are some distinct differences.

9.
Time
for a
Poll

10.
Copyright © 2014-2022 Left Brain Professionals Inc.
Prerequisites
Time & Expenses
The following items must be setup in
QuickBooks then synchronized with
your timekeeping and expense
reporting software
• Employees
• Customers & Projects

11.
Copyright © 2014-2022 Left Brain Professionals Inc.
Prerequisites
• Items
• Labor Categories (hour)
• Fixed Price Services (each)
• Travel
QuickBooks will always be the starting point. Never enter a
new item in timekeeping or expense reporting.

12.
Copyright © 2014-2022 Left Brain Professionals Inc.
Prerequisites
Time Data
Employees enter and submit time
Supervisors review and approve time
Administrator exports or synchronizes
time

13.
Copyright © 2014-2022 Left Brain Professionals Inc.
Prerequisites
Expense Data
Employees enter and submit expenses
Supervisors review and approve
expenses
Administrator exports or synchronizes
expenses

14.
Copyright © 2014-2022 Left Brain Professionals Inc.
Prerequisites
Billing Rate Levels
Setup Billing Rate Levels for customized prices by
customer/contract/CLIN (Desktop*)
Item matrix (Desktop or Online)
*The feature is only available in the Contractor, Professional Services, and Accountant editions.

15.
Time
for a
Poll

16.
Copyright © 2014-2022 Left Brain Professionals Inc.
QuickBooks Online
Employee
Setup

17.
Copyright © 2014-2022 Left Brain Professionals Inc.
QuickBooks Online
Item
Setup
(by year)

18.
Copyright © 2014-2022 Left Brain Professionals Inc.
QuickBooks Online
Item
Setup
(by year)

19.
Copyright © 2014-2022 Left Brain Professionals Inc.
QuickBooks Online
Item
Setup
(by year)

20.
Copyright © 2014-2022 Left Brain Professionals Inc.
QuickBooks Online
Item
Setup
Other
Services

21.
Copyright © 2014-2022 Left Brain Professionals Inc.
QuickBooks Online
Item
Setup
Other
Products

22.
Copyright © 2014-2022 Left Brain Professionals Inc.
Hour Timesheet
Accounting
Charge Codes

23.
Copyright © 2014-2022 Left Brain Professionals Inc.
Hour Timesheet
Employee
Setup

24.
Copyright © 2014-2022 Left Brain Professionals Inc.
Hour Timesheet
Sample
Timesheet

25.
Copyright © 2014-2022 Left Brain Professionals Inc.
Tallie
Employee
Setup

26.
Copyright © 2014-2022 Left Brain Professionals Inc.
Tallie
Customer/
Project
Setup

27.
Copyright © 2014-2022 Left Brain Professionals Inc.
Tallie
Expense
Category
Setup

28.
Copyright © 2014-2022 Left Brain Professionals Inc.
Tallie
Item
Setup

29.
Time
for a
Poll

30.
Copyright © 2014-2022 Left Brain Professionals Inc.
QB Online Demo

31.
Copyright © 2014-2022 Left Brain Professionals Inc.
QuickBooks Desktop
Employee
Setup

32.
Copyright © 2014-2022 Left Brain Professionals Inc.
QuickBooks Desktop
Item
Setup

33.
Copyright © 2014-2022 Left Brain Professionals Inc.
QB Desktop Demo

34.
Copyright © 2014-2022 Left Brain Professionals Inc.
Common Mistakes
• Incorrect employee setup
• Incorrect job/project setup
• Items missing
• Prices missing

35.
Time
for a
Poll

36.
Copyright © 2014-2022 Left Brain Professionals Inc.

37.
Connect
with us
Download the presentation
Left Brain
Professionals Inc.
@LeftBrainPro
Email us
Support@LeftBrainPro.com
@LeftBrainPro
Left Brain Pro
LeftBrainPro
www.LeftBrainPro.com/presentations

38.
Copyright © 2014-2022 Left Brain Professionals Inc.
For information on our upcoming webinars, visit us at
LeftBrainPro.com/events for more details.