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COMMITTEES FOR
MANAGING SCHOOLS
IN MAHARASHTRA-
INDIA
najmakazi@gmail.com
9820148016
1
OBJECTIVES/
LEARNING
OUTCOMES
This Presentation will elucidate…
1) The need & Importance of
Committees in Managing
Schools.
2) Number of Committees a
school has to constitute.
3) The Regulatory Provisions for
each Committee.
4) The composition of each
Committee.
5) The Role & Functions of each
Committee.
2
WHAT/WHY OF A
COMMITTEE?
3
A Group of
elected/selected
members of an
Organization
Responsible for
Managing and
Overseeing the
activities of the
Organization.
Support the
effective
functioning of the
Organization.
TYPES OF
COMMITTEES
(MANDATORY)
Mandatory Committees:
1) School Committee
2) Co-ordination Committee
3) Academic Council
4) Parent -Teacher Association (PTA)
5) Transport Committee
6) Internal Committee –(The Sexual
harassment of Women at workplace)
POSH - Act 2013
7) School Complaints Committee –(The
Protection of Children from Sexual
offences)- POCSO
Act 2012
8) School Management Committee –
SMC - (For Schools other than
permanently unaided Schools)
9) School Management and Development
Committee - SMDC – (For Govt. & Govt.
Aided Schools only)
4
TYPES OF
COMMITTEES
(OPTIONAL)
Optional Committees:
1. Alumni Association
2. Staff Committees
5
COMPOSITION &
FUNCTIONS
OF THE
COMMITTEES
6
1 – SCHOOL COMMITTEE
7
REGULATORY PROVISION
FOR SCHOOL COMMITTEE
8
Maharashtra Employees
of Private Schools
(MEPS)-RULES 1981-
Schedule A
[Rule 2(1)(i)]
Secondary School
Code: Appendix - Three
[Vide Rule 10-B]
SCHOOL
COMMITTEE
 Every recognized school
shall have a School
Committee which is a
Statutory Body.
School Committee will be
responsible to the
Government for the
management of the school.
There shall be different
School Committees for (i)
Primary School, (ii)
Secondary School including
Higher Secondary class, if
any, (iii) Junior College
section attached to Senior
College and (iv) Junior 9
COMPOSITION
OF THE SCHOOL
COMMITTEE
 Total Members – 7
 Chairman: President of the Management or
his nominee
 Three Members : Nominated by the
Management
 OneTeacher Representative : Permanent
teacher in order of seniority by annual
rotation
 One Non-Teaching Representative:
Librarian / Clerk / Lab. assistant / Lab.
Attendant / Peon-in order of seniority by
annual rotation.
 Ex Officio Secretary :The Head of the
School-(who shall be responsible to keep a
record of the proceedings of the
Committee’s meeting)
10
FUNCTIONS OF
THE SCHOOL
COMMITTEE
(CONTD.)
1. Management and regulation of the
finances of the school, keeping of
accounts and making investments
of the funds of the school.
2. Preparation of the budget
estimates.
3. Appointment of teachers (other
than the Head of the school) and
the other employees of the school.
4. Institution of new teaching courses.
5. Confirmation, promotion of and
minor punishment to the employees
(other than the Head), subject to the
provisions of the MEPS Act or directions
issued by the Department in this
behalf.
6. Framing bye-laws and
regulations for the conduct of its
business.
11
FUNCTIONS OF
THE SCHOOL
COMMITTEE
7. Grant of leave other than casual
leave, to the staff other than the
Head of the school whose leave will
be granted by the Management.
8. Reporting to the management
on matters relating to the school.
9. The term of the School
Committee shall be co-terminus
with that of the Parent body.
10. No individual member of the
School Committee excepting the
Head of the School shall directly or
indirectly interfere with the internal
administration, the discipline of the
School & the duties of the Teachers.
12
2 – CO-ORDINATION COMMITTEE
13
REGULATORY PROVISION FOR
CO-ORDINATION COMMITTEE
14
Maharashtra Employees
of the Private Schools
(MEPS)-RULES 1981-
Schedule A
[Rule 2(1)(i)]
Secondary School
Code: (A) Appendix -
Three [Vide Rule 10-B]
CO-
ORDINATION
COMMITTEE
A Society or Trust conducting a
large number of schools shall
have a Co-ordination
Committee for all the schools
conducted by the Society or
Trust in addition to the School
Committee of each School
15
COMPOSITION
OF THE
CO-
ORDINATION
COMMITTEE
1) The President (or his
representative) of the
Management
2) The Head of each school
conducted by the same
Management
3) A member of the school
committee of each school
representing the Management
16
FUNCTIONS OF
THE
CO-ORDINATION
COMMITTEE
1) The Co-ordination committee will
co-ordinate the activities of the
school committees of the schools
under the same management
2) It will have the powers of
appointment, promotion & transfer
of employees in the Schools under
its control
3) The term of the Co-ordination
Committee shall be co-terminus
with that of the Parent body.
4) No individual member of the Co-
ordination Committee excepting the
Head of the School shall directly or
indirectly interfere with the internal
administration, the discipline of the
School & the duties of the Teachers.
17
3 – ACADEMIC COUNCIL
18
REGULATORY PROVISION
FOR ACADEMIC COUNCIL
19
Secondary
School Code:
(B) Appendix
- Three
[Vide Rule
10-B]
ACADEMIC
COUNCIL
 Every recognized
school shall have an
Academic Council to
advice the Head of the
School on the day to
day Academic matters
of the School.
20
COMPOSITION
OF THE
ACADEMIC
COUNCIL
(TOTAL MEMBERS SHALL
NOT EXCEED 8)
A) Chairman : Head of the School
B) Three to Five Members :
 One from Permanent teachers having
more than 14 years of service
 One from Permanent teachers with 8
years to 14 years of service
 One from Permanent teachers with
less than 8 years of service
(Teachers representatives shall be
elected by preferential voting)
C) A Nominee of the school
committee who is not a Teacher
D) President of the Parents’
Association (other than PTA) of the
school
21
FUNCTIONS OF
THE ACADEMIC
COUNCIL
 The Academic council shall meet at
regular and frequent intervals, as may
be decided by the Head of the school
and shall perform the following
functions:
1)To discuss the progress of studies in the
School.
2)To bring to the notice of the School
Committee the educational and financial
needs of the school.
3)To make recommendations to the Head of
the school or the School Committee for
improving the academic efficiency in the
school.
4)To advise the SchoolCommittee and the
Head of the school on matters relating to the
internal management of the school and
discipline among students.
22
FUNCTIONS OF
THE ACADEMIC
COUNCIL
5) To make recommendations to the
Head of the School regarding
Promotions and detention of pupils on
the result of the School Examination.
6) To make recommendations to the
School Committee with regard to the
school budget, particularly regarding
the purchase of school’s equipment,
library books and such accessories.
7) Any other matters referred to the
authorities by the School Committee
or the Head of the school.
Note
 The Academic Council shall be a
purely advisory body tendering advice
mainly on academic problems of the
school.
23
4 – PARENT TEACHER ASSOCIATION
24
REGULATORY
PROVISIONS
FOR PTA
Government Resolutions
1) SSN1099/(27/99)MSH – 2
dated 22-05-2000 (Not Applicable now)
2) PTA 2010/(347/10) MSH – 2
Dated 24-08-2010 (Not Applicable now)
3) Fee Regulation Act 2011 (PTA Constitution) –
21-03-2014
4) Fee Regulation Rules 2016 (PTA Procedures
& Duties) – 13-04-2016
5)Regulation of Fees Act (Amendment)2018 –
dated 26-08-2019
25
PARENT -
TEACHER
ASSOCIATION
(P.T.A.)
 All Private schools in the state of
Maharashtra whether aided or
unaided should constitute the Parent-
Teachers Association (PTA).
 Every parent of the school is a
member of the General Body of
PTA.
 The first general body meeting should
be held within 30 days from the
commencement of the new academic
year.
 After the first general body meeting
the Executive Committee of the PTA
should be constituted.
An annual amount of Rs. 50 and
Rs. 20 to be collected from the
Urban & the Rural parent
respectively. 26
FORMATION OF
THE PTA
(GENERAL BODY)
1. The Head of the School shall be the
Chairperson & a senior Teacher, the
Secretary of the Association.
2. The General Body meeting to be
held once before 15th of August of
every year.
3. The minutes of meetings of PTA
should be maintained with the
signature of the members.
4. A suggestion box should be placed
at a prominent location for parents
to suggest various activities for
children.
5. All circulars, GR, court judgements
on PTA should be displayed on the
notice board.
27
PROCEDURE FOR
CONDUCTING THE
GENERAL BODY
MEETING OF PTA
1) The Chairperson shall call the meeting
& the Secretary shall issue notice of the
meeting in Format-I (Prescribed in Rules -
2016)to all parents, 15 days in advance.
2) The notice containing Place Time &
Agenda of the meeting shall be displayed
on school notice board, circulated in each
classroom and be uploaded on school’s
website.
3) The quorum for the meeting is ten
percent of the total strength. If attendance
is less, adjourn the meeting for half an
hour. If quorum is still not fulfilled, then
meeting to be cancelled and shall be
recalled after 15 days by the same
procedure.
4) The Secretary shall prepare the
minutes within fifteen days & display it on
the school notice board and on School’s
website. The proceedings shall also be
video recorded and be made available to
members & to the authorities as and when28
DUTIES AND
FUNCTIONS OF
THE PTA
GENERAL BODY)
The PTA shall discharge the following
duties and perform the following
functions:
1. To get information about Tuition
fees, Term fees and fees for co-
curricular activities as decided by
the Executive Committee.
2. To observe completion of syllabus
as per the planning.
3. To suggest measures and steps to
be taken for academically weaker
students.
4. To assist the school for planning
other co-curricular activities.
5. To assess the need of co-curricular
activities.
29
COMPOSITION
OF THE
EXECUTIVE
COMMITTEE OF
PTA
Executive Committee:
1. Chairman : Head of the School
2. Vice Chairman : Parent
3. Secretary : Teacher
4. Joint Secretaries (2) : One Teacher and
one Parent
5. Members: Minimum one Parent from each
standard & not more than two parents
from each standard subject to a maximum
of 13 parents of the School & one teacher
from each standard subject to a maximum
of 10 teachers & one representative of the
School Management.
(i) Total number of parents shall always
exceed by one than the total Teacher
numbers & Management member.
(ii) If two parents are appointed from any one
standard, then for the next one year not
more than one parent shall be appointed
from that standard.
30
FORMATION OF
THE PTA
EXECUTIVE
COMMITTEE
1. Members should be elected democratically
by Lottery.
2. At least one member should be from the
Scheduled Caste/Schedules Tribe/backward
Class by rotation.
3. 50% of the members should be women.
4. The tenure of PTA Executive Committee
shall be one year only.
5. No member of the Executive Committee will
be eligible to hold the office for the next three
years.(except for Schools having only two
teachers)
6. Meeting of the PTA Executive Committee
should be held once in 3 months.
7. List of PTA Executive Committee should be
exhibited on the notice board.
8. List should be submitted to the Education
Officer / Inspector within 15 days of its
formation.
31
PROCEDURE TO
CONSTITUTE THE
PTA EXECUTIVE
COMMITTEE
1. The notice of the constitution of the
Executive Committee of PTA should be
widely publicized in each class, be
displayed on the notice board & the
School’s Website.
2. The Application shall be invited from the
willing parents in written or online before
the date of the lottery draw.
3. A lottery shall be drawn from the
applications received. The detailed
proceedings (minutes) of the meeting shall
be circulated to all the Parents.
4. The entire process shall be video recorded
and the recording will be open for all
concerned to examine the transparency of
the process.
32
PROCEDURE TO
CONDUCT THE
MEETING OF THE
EXECUTIVE
COMMITTEE
(contd.)
 The Chairperson shall call the
meeting of the Executive Committee.
The Secretary shall issue notice in
Format II (Prescribed in Rules -2016)
15 days in advance.
 The notice shall be given to each
member by registered post or any
other electronic mode. The
acknowledgement to be preserved
for one year.
 The quorum for the meeting is one-
third of the total strength, however,
more than 50% should be present. If
there is no quorum, then adjourn the
meeting. In the absence of the
quorum the meeting shall be
cancelled and recalled again after 15
days by the same procedure.
 The Secretary of the Executive
Committee shall prepare
proceedings of the meeting and
circulate the same to all the
members within 15 days.
33
PROCEDURE TO
CONDUCT THE
MEETING OF
THE EXECUTIVE
COMMITTEE
 The proceedings of the meeting shall
be video recorded and will be made
available for inspection to the
Education authorities or Committee
members as and when required.
 If a member is absent for three
consecutive meetings his
membership shall be deemed to be
cancelled. The vacancy shall be filled
in by lottery, from amongst the
applications received for that
academic year under rule 7.
Note:
The main objective of PTA is to solve
the problems of students & Teachers
in the school. It is not expected to do
day to day monitoring.
Suitable action will be instituted
against the management of the
schools who failed to form the PTA34
DUTIES AND
FUNCTIONS OF
THE EXECUTIVE
COMMITTEE
discharge the following duties and
perform the following functions:
(1) To oversee that provisions made
in Act and Rules are implemented
strictly.
(2) To take decision on proposals
received from Management, regarding
determination of fee within prescribed
time.
(3) Where, appeal is made by
Management to the Divisional Fee
Regulatory Committee, make
necessary documents available.
(4) Where, appeal is made by
Management to the Revision
Committee, make necessary document
available.
(5) To grant approval as per
provisions of rule 11 (vii) in Rules -2016.
35
5 – TRANSPORT COMMITTEE
36
REGULATORY
PROVISIONS
FOR
TRANSPORT
COMMITTEE
1) Supreme Court of India – Guidelines
for School Buses – Judgement
dated 16-12-1997
2) Maharashtra Motor Vehicles (
Regulations for School Buses) Rules
2011. dated 22nd March
2011.(Section- 5(2)
3) RTO- Guidelines for School Bus
Policy – 13-05-2011
4) GR – School Bus – 14-09-2011
5) Regulation for School Bus – First
Amendment Rules -26-06-2012
6) RTO – Inspection of School Bus –
Guidelines 06-08-2012
7) School Bus – Revised Guidelines –
18-11-2013
37
TRANSPORT
COMMITTEE
 Every school shall have a Transport
Committee to look into the matters
pertaining to safe transportation of
school children.
 The committee shall be headed by
the Principal of the school.
• School Principal will be responsible for
school bus safety of the students.
 The committee will check the
transportation fees & look into the
identification of bus stops.
 The committee shall verify the
documents of the vehicle/s.
 The committee shall meet at least
once in six months prior to the
commencement of each semester.
38
COMPOSITION-
TRANSPORT
COMMITTEE
1. President :The Head of the school
2. Member: Representative of PTA
3. Member: Traffic or Police Inspector of
the respective Area
4. Member: Inspector of motor vehicles
of that Area
5. Member: Education Inspector
6. Member: Bus contractor or his
representative
7. Member: Representative of the
Municipal Corporation
39
FUNCTIONS -
TRANSPORT
COMMITTEE
The Transport Committee is
responsible for…….
1. Safety norms of the bus (Refer GR)
2. Transportation fees
3. Identification of bus stops
4. Verify the following documents of
the Vehicle
1) Registration certificate
2) Certificate of fitness
3) Certificate of Insurance
4) Permit
5) Pollution under control
6) Driving licence
7) Fire Extinguisher
8) First Aid Kit
40
6 – INTERNAL COMMITTEE(POSH)
41
REGULATORY
PROVISIONS
FOR POSH
1) Vishakha Judgement – Supreme
Court – 13-08-1997
2) POSH Act (Sexual Harassment at
Workplace) – 23-04-2013
3) POSH Rules – 09-12-2013
4) POSH GR – GOM – 19-06-2014
5) POSH Amendment Act – 09-05-
2016
6) Hand-Book on Sexual
harassment of Women at Work-
Place – Ministry of Women &
Child Development – Govt. of
India – November 2015
7) Office of Women & Child
Development – Govt. of
Maharashtra – Office Order -
42
WHY INTERNAL
COMMITTEE?
work environment, free form
sexual harassment &
discrimination for all its
employees. As per the
guidelines of “The Sexual
harassment of women at
workplace (prevention,
prohibition & redressal) Act,
2013.
 The guidelines explicitly state the
following: “It shall be the duty of
the employer or other
responsible persons in
workplaces or other institutions
to prevent or deter the
commission of acts of sexual
harassment and to provide the
procedures for the resolutions,
settlement, or prosecution of
acts, of sexual harassment by43
COMPLAINTS
COMMITTEES
 The Act provides for two kinds of complaints
mechanisms:
1. Internal Committee (IC) – (To be constituted
by every employer of a work place)
2. Local Committee (LC) – (To be constituted in
each District by the District Officer)
Internal Committee (IC)
• Every employer is obliged to constitute an IC
through a written order.
 Internal Committee must have 50 per cent
representation of women.
 IC members will hold their position not
exceeding three years from the date of their
nomination or appointment.
44
COMPOSITION
OF THE
INTERNAL
COMMITTEE
1. Presiding Officer
A Woman employed at a senior level at
the workplace from amongst the employees.
2. Members
Not less than 2 members from amongst
employees. Preferably committed to the cause
of women or who have had experience in social
work or have legal knowledge.
3. External member
From an NGO or association committed to
the cause of women or person familiar with
issues relating to sexual harassment.
 Note: A minimum of 3 Members of the ICC
including the Presiding Officer are to be
present for conducting the inquiry.
45
WORKING OF
THE INTERNAL
COMMITTEE
SOME PRACTICAL TIPS – IC CONSTITUTION
• The IC should comprise of women members who
have been trained on the POSH Act and Rules.
• It is preferable to have an odd number of
members for the IC to arrive at a decision in case
of a divided opinion.
• The IC members should be selected based on
factors, whether they are accessible,
approachable, committed, sensitive and
understanding.
• They should be sensitive to issues pertaining to
gender-based violence and should have good
credibility and technical competency to handle
grievance procedures.
• The functioning of the IC should be made
autonomous such that there is no scope of
allegations of bias or favouritism.
• If possible, provide the IC a separate space for
conducting their meetings and maintaining
records.
• Hold periodic discussions between the IC
members and conduct regular trainings.
46
POWERS OF
THE INTERNAL
COMMITTEE
.Powers of the IC/LC:
The POSH Act stipulates that the IC
and LC shall, while inquiring into a
complaint of workplace sexual
harassment, have the same powers as
vested in a civil court under the Code
of Civil Procedure, 1908 when trying a
suit in respect of:
1. Summoning and enforcing the
attendance of any person and
examining him on oath;
2. Requiring the discovery and
production of documents; and
3. Any other matter which may be
prescribed.
47
POWER &
FUNCTIONS OF
THE INTERNAL
COMMITTEE
 To implement the guidelines
framed by the Management, the
committee shall have the
following powers and functions.
 a)To process individual
grievances concerning sexual
harassment in the organization
 b) To investigate into the matter
thoroughly
 c) To recommend suitable action
in the manner and mode
provided in the guidelines
 d) To do all such acts and things
as may be necessary to carry
out the objectives of these
directions 48
RESPONSIBILITIE
S OF THE
INTERNAL
COMMITTEE
KEY RESPONSIBILITIES
 To effectively address workplace
sexual harassment complaints, a
Complaints Committees must first be
aware of their key responsibilities,
some of which are highlighted below:
1. Be thoroughly prepared
2. Know the Act, Policy and/or relevant
Service Rules
3. Gather and record all relevant
information
4. Determine the main issues in the
complaint
5. Prepare relevant interview questions
6. Conduct necessary interviews
7. Ensure parties are made aware of the
process and their rights/responsibilities
within it
8. Analyse information gathered 49
DO’S AND
DON’TS FOR
THE
INTERNAL
COMMITEE
 DO’S
1. Create an enabling meeting environment.
2. Use body language that communicates
complete attention to the parties.
3. Treat the complainant with respect.
4. Discard pre-determined ideas.
5. Determine the harm.
 DON’TS
1. Get aggressive.
2. Insist on a graphic description of the
sexual harassment.
3. Interrupt.
4. Discuss the complaint in the presence of
the complainant or the respondent
Note: During a redress process the
Internal Committee is required to
assure confidentiality, nonretaliation
and recommend interim measures as
needed to conduct a fair inquiry. 50
CHECKLIST
FOR THE
INTERNAL
COMMITEE
response to complaints
 Review the applicable policy, the
Act/Rules, Vishaka Guidelines and
other relevant laws
 Develop a plan
 Meet with the complainant
 Meet with the respondent
 Meet with the witnesses
 Record statements and have them
dated and signed
 Review and adapt the plan, as
needed
 Proceed with further interviews, as
needed
 Analyze all the facts to develop
reasoning
 Arrive at the findings
 Give recommendations
 Prepare the report
 Submit the file to the organization or
District Officer for implementation of51
DISQUALIFICATIO
N
No person shall be appointed or
continue to be a member of the
Committee, if he/she is
1.Declared insolvent by the competent
Court;
2.Lunatic or a person of unsound mind;
3.Convicted for an offence involving
moral turpitude;
4.Involved in a misconduct amounting
to immoral trafficking;
5.Convicted in any criminal offence/s;
6.Facing any inquiry relating to sexual
harassment or found guilty of sexual
harassment; punished for any
misbehavior or misconduct.
52
Penalties
 An employer can be subjected to a penalty
of up to INR 50,000 for:
 Failure to constitute Internal Committee
 Failure to act upon recommendations of
the Internal Committee; or
 Failure to file an annual report to the
District Officer where required; or
 Contravening or attempting to contravene
or abetting contravention of the Act or
Rules. Where an employer repeats a
breach under the Act, they shall be subject
to:
 Twice the punishment or higher
punishment if prescribed under any other
law for the same offence.
 Cancellation/Withdrawal/Non-renewal of
registration/license required for carrying
on business or activities.
53
POSH-
INTERNAL
COMMITTEE
REGISTRATION
(MANDATORY
IN
MAHARASHTRA
)
 The office of the District Women and Child
Development in Mumbai ("DWCD") of the
State of Maharashtra has, vide a letter,
dated 23-03-2017, asked all organizations
operating in Mumbai (to which the POSH Act is
applicable) to have their ICs registered
 The employers are required to fill in the details
of their IC in the prescribed form and submit it
with the Sub-Divisional Magistrate Mumbai
every Year. Failure by employers in the State to
comply with the requirement shall be
punishable with INR 50,000.
 Establishments in Maharashtra are
required to fill in the details of their ICC
in the prescribed form and submit it to
the Sub-Divisional Magistrate, Old
Custom House, Shaheed Bhagat Singh
Road, Fort, Mumbai – 400001
54
POSH-INTERNAL COMMITTEE REGISTRATION (PRESCRIBED FORM)
 Company Name:
 Company Address:
 Company’s Contact Number and E-Mail ID:
 Contact Person Name and Mobile Number:
 Employer’s Signature and Seal
 Tips: 1. Once the Internal Committee is established, the Presiding Officer and each Member of the IC shall not hold office
for more than 3 years.
 2. As per Section 21 of the Act, at the end of every calendar year, i.e. in December, the Internal Committee shall prepare
and submit or send an annual report to the District Officer and Sub District Officer, at Local District Office, Old Custom
House, Shahid Bhagat Singh Marg, Fort, Mumbai, Maharashtra-400001
55
Sr.No. Post of Committee
Members
Employee’s
Name
Designation Mobile No. E-mail.ID
1 PresidingOfficer
2 Member
3 Member
4 Member
5 Member
6 External Member
7-POCSO
56
REGULATORY
PROVISIONS
FOR POCSO
Offences (POCSO) Act 2012 - 20-
06-2012
2) POCSO Rules – 14-11-2012
3) POCSO – GR – Govt. of
Maharashtra – 22-02-2013
4) POCSO Amendment Act 2019 - 06-
08-2019
5) POCSO-E-BOX – GR – Govt. of
Maharashtra – 04-10-2016
6) Model Guidelines for POCSO Act
2012 – September 2013 - Ministry of
Women and Child Development
.Govt. of India.
7) Handbook on POCSO for Schools –
National Institute of Public
Cooperation and Child
Development (NIPCC) 57
SCHOOL
COMPLAINTS
COMMITTEE
 All children have an equal right
to access education in an
environment that is safe,
protective and conductive to
the overall development.
 In order to ensure strict
compliance of the protection of
child from sexual offence
(POCSO) Act 2012, each school
has to form a School
Complaints Committee which
will help meet the changes of
gender inequality, eve teasing
and sexual abuse in school
Environment.
58
COMPOSITION
OF SCHOOL
COMPLAINTS
COMMITTEE:
SCHOOL COMPLAINTS COMMITTEE
There should be a committee consisting of
….
1)Principal / Vice- Principal
2)One male teacher
3)One female teacher
4)One female student
5)One male student
6)One non-teaching staff member
 The SCC must be set up to serve as
complaints and redressal body.
 Details of the committee along with
contact details shall be displayed
prominently on School Notice Board and
also on the school website for information
of all stakeholders.
 An improved response system and alert
administrative machinery is required to
take immediate action on reported cases
of misbehavior. 59
ROLE OF
SCHOOLS
1. Teachers, Management and all
employees of institutions need to be
made aware about the provisions of the
Act, some of which cast a duty on them
to report instance of child abuse, as in
Sections 19(I) and 21.
2. In- house induction sessions should
be organised.
3. Teachers in general should be trained
to attend to adolescent (gender)
related issues, conduct of adolescent
education programs and special
activities that promote gender equality
and sensitivity.
4. Camps on sensitization &
empowering of girls on health and
sanitation issues, karate/self - defence
training should be conducted at regular
intervals.
5. Schools must ensure and promote a
harmonious school/classroom
environment and inclusiveness. 60
ROLE OF
SCHOOLS
be made in school premises at all
strategic places along with the warning.
7.Toll Free number and child helpline
may be provided and made known and
displayed on notice board along with
names of teachers designated to
handle such cases.
8. Centralised Child helpline number
1098 must be popularised and
displayed at prominent places in the
schools.
9. Suggestion / Complaint Box for
students to be put in a place easily
reachable to the students.
10. Any complaint of sexual abuse,
whether received through the drop box
or otherwise needs to be acted upon
immediately. 61
ROLE OF
SCHOOLS
Monitoring and Identification:
 Close monitoring of academic
performance and psychological
behaviour particularly in cases
of sudden decline in
performance, lack of interest,
depression and aloofness
should be noticed to give
proper counselling to the
children.
 Informal conversations with the
students by way of discussions
with peers and planned
observations in hostels,
classrooms and playground can
also be helpful. 62
ROLE OF
SCHOOLS
Prepare Child Protection Policy of the
school
A school’s Child Protection Policy is a
statement that defines the school’s
commitment to safeguard children
from harm and abuse. It specifies the
staff and others’ responsibilities and
roles in the protection of children.
The child protection policy has to be a
strong reflection of the school’s
commitment to protect its children. It
has to be implemented through every
aspect of the school administration
and management.
Schools must specify how the policy
will be put into action. The policy
must apply to all personnel and
persons related to the school and
who come in direct or indirect contact
with children. 63
POCSO –
E – BOX
(www.ncpcr.gov.in)
for reporting any case of sexual assault under
(POCSO) Act 2012
 Steps to register a complaint under the
POCSO e-Box.
 Step 1: Access the official portal of the
National Commission for Protection of Child
Rights (NCPCR).
 Step 2: Click on “POSCO e-Box” on the
homepage.

Step 3: Then, the applicant will be navigated
to a page with the picture options.
 Step 4: Now, the applicant has to select the
respective option from the picture.
 Step 5: After selecting the respective option,
then the applicant has to fill the form with
details such as email, mobile number and
description of the harassment and click on the
‘submit’ button.
 Step 6: The complaint is then registered, and
a unique auto-generated complaint number
will be generated.
 Note: Also, the complaints can be registered
in person or by post, messenger or any other
means to NCPCR office. Once receiving the e-
complaint from a parent or the child, NCPCR
officials will take cognizance of the matter and64
8 – SCHOOL MANAGEMENT
COMMITTEE
65
REGULATORY
PROVISIONS
FOR SMC
1. Right To Education Act (RTE) -
2009 (Section 21 & 22)
2. RTE – Rules ( Centre) – 08-
04-2010- Part II – Section 3-8
3. RTE – Rules (Maharashtra)-
Part –V ( Section 13) – 11-10-
2011
4. RTE Amendment - Act – 20-
06 - 2012
5. SMC - GR - Maharashtra – 17-
06-2010
66
SCHOOL
MANAGEMENT
COMMITTEE
(SMC)
According to RTE Act
2009 every school
(Except permanently
unaided schools)shall
have a School
Management
Committee (SMC).
As per RTE Amendment
Act –Section- 5 “ The
SMC constituted in
Aided Minority Schools
Shall perform
ADVISORY function
only” 67
COMPOSITION
OF THE SCHOOL
MANAGEMENT
COMMITTEE
COMPOSITION OF SMC
 Members: 12 to 16
 Chairman: From amongst the
Parents (For Govt. Schools)
 Ex. officio Secretary - Head of the
School
 75% Members : Parents /
Guardians
 25% Members : Local Area
Representatives , one Teacher and
one education expert from
amongst parents.
Note: For aided minority Schools,
the President of SMC will be the
Head of the Management or his
nominee - RTE Rules, Maharashtra,
Part V, Section -13(8) 68
SELECTION OF
THE MEMBERS
OF SMC
1. Selection of 75% members should
be through PTA.
2. Proportionate opportunity should
be given to parents belonging to
the disadvantaged & weaker section
of society
3. Parents should be from each std.
4. The local area representative should
be selected by the Management
5. One teacher should be selected by
teachers.
6. Educational expert selected from
parents.
7. At least 50% of members should be
women.
8. The committee will select President
/ Vice President from amongst
members.
69
FUNCTIONS OF
THE SMC
(CONTD.)
1) Control the of working of school.
2) To be formed 3 months before the
end of the economic year to prepare
the School Improvement/Development
Plan.
3) Look after the expenses of the
school.
4) Information of the act “Right of
Children to Free and Compulsory
Education” to parents etc.
5) Ensure that teachers do their duties
and to solve teacher’s problems if any.
6) Ensure that teachers are not
burdened with any non educational
work.
7) Aware of daily attendance as well as
ensure 100% presence of children.
8) Control over fulfilment of Rules and
regulations for school recognition 70
FUNCTIONS OF
THE SMC
(CONTD.)
9) Bring students who are not studying as
well as
those who are physically handicapped into
mainstream and try to keep them there.
10) Monitor….
(i) the educational progress of children
(ii) their educational facilities
(iii) educational merit
11) Midday meal in school.
12) Compare Income / Expense account of
schools
13) To provide basic facilities to schools
according to plan drawn.
14) Sanction casual leave of HMs and
recommend earned leave.
15) Auction useless things of the school
(up to Rs. 1000/-).
71
FUNCTIONS OF
THE SMC
16) Monitor construction and repair
work of school.
17) Discuss irregularities, bad
behaviour, frequent absence of
teachers with them, give feedback
and if there is no change in
behaviour send a report to
concerned authorities.
18) Members of school management
committee will not be eligible for
TA, DA and meeting allowance.
19) Proper guidance to the SMC will
be the responsibility of the
Management.
72
9- SMDC (SCHOOL
MANAGEMENT & DEVELOPMENT
COMMITTEE)
73
REGULATORY
PROVISIONS
FOR SMDC
1. RMSA – Framework for
Implementation (Chapter VIII –
Section 8.3) – Govt. of India
2. Perspective Framework Plan
for RMSA in Maharashtra – GR
dated-24-02-2010
3. RMSA – Implementation in
Maharashtra –GR dated – 30-
06-2010
4. RMSA – State & Zonal
Committees – GR – Dated –
23-09-2010
5. RMSA – Vocational Courses in
Schools – GR – Dated 21-08-
2014 74
.
RASHTRIYA
MADHYAMIC
SHIKSHA
ABHIYAN
(RMSA)
 The Rashtriya Madhyamik Shiksha Abhiyan
(RMSA) is a flagship scheme of Government
of India, launched in 2009 to enhance access
to secondary education and improve its
quality.
 The RMSA Scheme started in Maharashtra from
2009-2010
 The RMSA (Rashtriya Madhyamik Siksha
Abhiyan) assigns special importance to
decentralized planning and implementation
with active involvement of community
members, teachers, parents, local bodies
including Panchayati Raj Institutions,
Municipal Bodies and other stakeholders in
the management of secondary education
through establishment of multi member
School Management and Development
Committee (SMDC)
 Note: This Scheme is applicable to all
Government & Government Aided Schools
ONLY.
75
SMDC
secondary school will constitute a SMDC at the
School level.
 This SMDC will be responsible for all the activities
including:
 Planning
 Collection of data under SEMIS
 Implementation
 Monitoring Evaluation
 Making annual works
 The ultimate aim is to ensure wide participation
of all stakeholders in the management of schools.
 The meeting of SMDC is held minimum once in
every three months.
 The committee will maintain all the relevant
records for recurring as well as non-recurring
expenditure.
 These records will be updated on regular basis
and placed before the committee in every meeting.
 These records and progress on each
component/interventions of the scheme will also
be placed in the meetings of Panchayat/ Urban
local bodies.
 A savings bank account is opened in the name
of the concerned SMDC of every school in the
nearby branch of any nationalized bank by the title
“RMSA- Name of the School”. to be operated by joint76
COMPOSITION
OF THE SMDC
(TOTAL 17 MEMBERS)
Management and
Development Committee
(SMDC) is as under:
1. Chairperson: Principal
2. Member: One Teacher related to Science
3. Member: One Teacher related to Social Science
4. Member: One Teacher related to Mathematics
5. Member: One Gentleman from parents
6. Member: One Lady from parents
7. Members: Two Persons from Panchayat or
Local body (Urban)
8. Member: One from SC / ST community
9. Member: One from Educationally Backward
Minority Community
10. Member: One from women groups
11. Member: One from Education development
committee of village
12. Members: Three Experts from Science,
Humanities and Art / Craft / Culture
background to be nominated by DPC through
due process
13. Member: One Officer from Education
Department to be nominated by the District
Education Officer
14. Member: One from Audit and Accounts
Department
77
SUB-
COMMITTEES
OF THE SMDC
 The SMDC will be assisted by two sub committees,
School Building Committee and Academic
Committee, headed by the Principal and the Vice
Principal respectively
 School Building Committee
 The School Building Committee will be responsible for
all the activities including planning, estimation,
management, monitoring, supervision, reporting,
maintenance of Accounts, monthly squaring up of
accounts, presenting accounts before the School
Management Committee, relating to construction,
renovation, repairing and maintenance and other
related civil works.
 Composition of School Building Committee
 Chairperson: Principal
 Member: One Teacher
 Member: One Gentleman from parents
 Member: One Lady from parents
 Member: One Person from Panchayat or Urban Local
body
 Member: One from Experts in Civil Works like Civil
Engineer / Consultant
 Member: One from Audit and Accounts Department
78
SUB
COMMITTEES
OF SMDC
 The Academic Committee will be responsible
for all academic activities including planning,
management, monitoring, supervision,
reporting, and collection of data for SEMIS etc. It
will be responsible for ensuring quality
improvements, equity, reducing barriers- like
socio economic, gender and disability, teacher’s
and student’s attendance, recommending
teachers for training, guidance and counselling,
student’s achievements, co curricular and extra
curricular activities and over all academic and
personality development of students and
teachers.
 Composition of School Academic
Committee
 Chairperson: Principal
 Member: One Teacher related to Science
 Member: One Teacher related to Social Science
 Member: One Teacher related to Mathematics
 Member: One Person from parents
 Member: One Person from Panchayat or Urban
Local body
 Member: One from Experts in Civil Works like
Civil Engineer / Consultant
 Member: One from Audit and Accounts 79
80

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Committees for Managing Schools in Maharashtra - India

  • 1. COMMITTEES FOR MANAGING SCHOOLS IN MAHARASHTRA- INDIA najmakazi@gmail.com 9820148016 1
  • 2. OBJECTIVES/ LEARNING OUTCOMES This Presentation will elucidate… 1) The need & Importance of Committees in Managing Schools. 2) Number of Committees a school has to constitute. 3) The Regulatory Provisions for each Committee. 4) The composition of each Committee. 5) The Role & Functions of each Committee. 2
  • 3. WHAT/WHY OF A COMMITTEE? 3 A Group of elected/selected members of an Organization Responsible for Managing and Overseeing the activities of the Organization. Support the effective functioning of the Organization.
  • 4. TYPES OF COMMITTEES (MANDATORY) Mandatory Committees: 1) School Committee 2) Co-ordination Committee 3) Academic Council 4) Parent -Teacher Association (PTA) 5) Transport Committee 6) Internal Committee –(The Sexual harassment of Women at workplace) POSH - Act 2013 7) School Complaints Committee –(The Protection of Children from Sexual offences)- POCSO Act 2012 8) School Management Committee – SMC - (For Schools other than permanently unaided Schools) 9) School Management and Development Committee - SMDC – (For Govt. & Govt. Aided Schools only) 4
  • 5. TYPES OF COMMITTEES (OPTIONAL) Optional Committees: 1. Alumni Association 2. Staff Committees 5
  • 7. 1 – SCHOOL COMMITTEE 7
  • 8. REGULATORY PROVISION FOR SCHOOL COMMITTEE 8 Maharashtra Employees of Private Schools (MEPS)-RULES 1981- Schedule A [Rule 2(1)(i)] Secondary School Code: Appendix - Three [Vide Rule 10-B]
  • 9. SCHOOL COMMITTEE  Every recognized school shall have a School Committee which is a Statutory Body. School Committee will be responsible to the Government for the management of the school. There shall be different School Committees for (i) Primary School, (ii) Secondary School including Higher Secondary class, if any, (iii) Junior College section attached to Senior College and (iv) Junior 9
  • 10. COMPOSITION OF THE SCHOOL COMMITTEE  Total Members – 7  Chairman: President of the Management or his nominee  Three Members : Nominated by the Management  OneTeacher Representative : Permanent teacher in order of seniority by annual rotation  One Non-Teaching Representative: Librarian / Clerk / Lab. assistant / Lab. Attendant / Peon-in order of seniority by annual rotation.  Ex Officio Secretary :The Head of the School-(who shall be responsible to keep a record of the proceedings of the Committee’s meeting) 10
  • 11. FUNCTIONS OF THE SCHOOL COMMITTEE (CONTD.) 1. Management and regulation of the finances of the school, keeping of accounts and making investments of the funds of the school. 2. Preparation of the budget estimates. 3. Appointment of teachers (other than the Head of the school) and the other employees of the school. 4. Institution of new teaching courses. 5. Confirmation, promotion of and minor punishment to the employees (other than the Head), subject to the provisions of the MEPS Act or directions issued by the Department in this behalf. 6. Framing bye-laws and regulations for the conduct of its business. 11
  • 12. FUNCTIONS OF THE SCHOOL COMMITTEE 7. Grant of leave other than casual leave, to the staff other than the Head of the school whose leave will be granted by the Management. 8. Reporting to the management on matters relating to the school. 9. The term of the School Committee shall be co-terminus with that of the Parent body. 10. No individual member of the School Committee excepting the Head of the School shall directly or indirectly interfere with the internal administration, the discipline of the School & the duties of the Teachers. 12
  • 13. 2 – CO-ORDINATION COMMITTEE 13
  • 14. REGULATORY PROVISION FOR CO-ORDINATION COMMITTEE 14 Maharashtra Employees of the Private Schools (MEPS)-RULES 1981- Schedule A [Rule 2(1)(i)] Secondary School Code: (A) Appendix - Three [Vide Rule 10-B]
  • 15. CO- ORDINATION COMMITTEE A Society or Trust conducting a large number of schools shall have a Co-ordination Committee for all the schools conducted by the Society or Trust in addition to the School Committee of each School 15
  • 16. COMPOSITION OF THE CO- ORDINATION COMMITTEE 1) The President (or his representative) of the Management 2) The Head of each school conducted by the same Management 3) A member of the school committee of each school representing the Management 16
  • 17. FUNCTIONS OF THE CO-ORDINATION COMMITTEE 1) The Co-ordination committee will co-ordinate the activities of the school committees of the schools under the same management 2) It will have the powers of appointment, promotion & transfer of employees in the Schools under its control 3) The term of the Co-ordination Committee shall be co-terminus with that of the Parent body. 4) No individual member of the Co- ordination Committee excepting the Head of the School shall directly or indirectly interfere with the internal administration, the discipline of the School & the duties of the Teachers. 17
  • 18. 3 – ACADEMIC COUNCIL 18
  • 19. REGULATORY PROVISION FOR ACADEMIC COUNCIL 19 Secondary School Code: (B) Appendix - Three [Vide Rule 10-B]
  • 20. ACADEMIC COUNCIL  Every recognized school shall have an Academic Council to advice the Head of the School on the day to day Academic matters of the School. 20
  • 21. COMPOSITION OF THE ACADEMIC COUNCIL (TOTAL MEMBERS SHALL NOT EXCEED 8) A) Chairman : Head of the School B) Three to Five Members :  One from Permanent teachers having more than 14 years of service  One from Permanent teachers with 8 years to 14 years of service  One from Permanent teachers with less than 8 years of service (Teachers representatives shall be elected by preferential voting) C) A Nominee of the school committee who is not a Teacher D) President of the Parents’ Association (other than PTA) of the school 21
  • 22. FUNCTIONS OF THE ACADEMIC COUNCIL  The Academic council shall meet at regular and frequent intervals, as may be decided by the Head of the school and shall perform the following functions: 1)To discuss the progress of studies in the School. 2)To bring to the notice of the School Committee the educational and financial needs of the school. 3)To make recommendations to the Head of the school or the School Committee for improving the academic efficiency in the school. 4)To advise the SchoolCommittee and the Head of the school on matters relating to the internal management of the school and discipline among students. 22
  • 23. FUNCTIONS OF THE ACADEMIC COUNCIL 5) To make recommendations to the Head of the School regarding Promotions and detention of pupils on the result of the School Examination. 6) To make recommendations to the School Committee with regard to the school budget, particularly regarding the purchase of school’s equipment, library books and such accessories. 7) Any other matters referred to the authorities by the School Committee or the Head of the school. Note  The Academic Council shall be a purely advisory body tendering advice mainly on academic problems of the school. 23
  • 24. 4 – PARENT TEACHER ASSOCIATION 24
  • 25. REGULATORY PROVISIONS FOR PTA Government Resolutions 1) SSN1099/(27/99)MSH – 2 dated 22-05-2000 (Not Applicable now) 2) PTA 2010/(347/10) MSH – 2 Dated 24-08-2010 (Not Applicable now) 3) Fee Regulation Act 2011 (PTA Constitution) – 21-03-2014 4) Fee Regulation Rules 2016 (PTA Procedures & Duties) – 13-04-2016 5)Regulation of Fees Act (Amendment)2018 – dated 26-08-2019 25
  • 26. PARENT - TEACHER ASSOCIATION (P.T.A.)  All Private schools in the state of Maharashtra whether aided or unaided should constitute the Parent- Teachers Association (PTA).  Every parent of the school is a member of the General Body of PTA.  The first general body meeting should be held within 30 days from the commencement of the new academic year.  After the first general body meeting the Executive Committee of the PTA should be constituted. An annual amount of Rs. 50 and Rs. 20 to be collected from the Urban & the Rural parent respectively. 26
  • 27. FORMATION OF THE PTA (GENERAL BODY) 1. The Head of the School shall be the Chairperson & a senior Teacher, the Secretary of the Association. 2. The General Body meeting to be held once before 15th of August of every year. 3. The minutes of meetings of PTA should be maintained with the signature of the members. 4. A suggestion box should be placed at a prominent location for parents to suggest various activities for children. 5. All circulars, GR, court judgements on PTA should be displayed on the notice board. 27
  • 28. PROCEDURE FOR CONDUCTING THE GENERAL BODY MEETING OF PTA 1) The Chairperson shall call the meeting & the Secretary shall issue notice of the meeting in Format-I (Prescribed in Rules - 2016)to all parents, 15 days in advance. 2) The notice containing Place Time & Agenda of the meeting shall be displayed on school notice board, circulated in each classroom and be uploaded on school’s website. 3) The quorum for the meeting is ten percent of the total strength. If attendance is less, adjourn the meeting for half an hour. If quorum is still not fulfilled, then meeting to be cancelled and shall be recalled after 15 days by the same procedure. 4) The Secretary shall prepare the minutes within fifteen days & display it on the school notice board and on School’s website. The proceedings shall also be video recorded and be made available to members & to the authorities as and when28
  • 29. DUTIES AND FUNCTIONS OF THE PTA GENERAL BODY) The PTA shall discharge the following duties and perform the following functions: 1. To get information about Tuition fees, Term fees and fees for co- curricular activities as decided by the Executive Committee. 2. To observe completion of syllabus as per the planning. 3. To suggest measures and steps to be taken for academically weaker students. 4. To assist the school for planning other co-curricular activities. 5. To assess the need of co-curricular activities. 29
  • 30. COMPOSITION OF THE EXECUTIVE COMMITTEE OF PTA Executive Committee: 1. Chairman : Head of the School 2. Vice Chairman : Parent 3. Secretary : Teacher 4. Joint Secretaries (2) : One Teacher and one Parent 5. Members: Minimum one Parent from each standard & not more than two parents from each standard subject to a maximum of 13 parents of the School & one teacher from each standard subject to a maximum of 10 teachers & one representative of the School Management. (i) Total number of parents shall always exceed by one than the total Teacher numbers & Management member. (ii) If two parents are appointed from any one standard, then for the next one year not more than one parent shall be appointed from that standard. 30
  • 31. FORMATION OF THE PTA EXECUTIVE COMMITTEE 1. Members should be elected democratically by Lottery. 2. At least one member should be from the Scheduled Caste/Schedules Tribe/backward Class by rotation. 3. 50% of the members should be women. 4. The tenure of PTA Executive Committee shall be one year only. 5. No member of the Executive Committee will be eligible to hold the office for the next three years.(except for Schools having only two teachers) 6. Meeting of the PTA Executive Committee should be held once in 3 months. 7. List of PTA Executive Committee should be exhibited on the notice board. 8. List should be submitted to the Education Officer / Inspector within 15 days of its formation. 31
  • 32. PROCEDURE TO CONSTITUTE THE PTA EXECUTIVE COMMITTEE 1. The notice of the constitution of the Executive Committee of PTA should be widely publicized in each class, be displayed on the notice board & the School’s Website. 2. The Application shall be invited from the willing parents in written or online before the date of the lottery draw. 3. A lottery shall be drawn from the applications received. The detailed proceedings (minutes) of the meeting shall be circulated to all the Parents. 4. The entire process shall be video recorded and the recording will be open for all concerned to examine the transparency of the process. 32
  • 33. PROCEDURE TO CONDUCT THE MEETING OF THE EXECUTIVE COMMITTEE (contd.)  The Chairperson shall call the meeting of the Executive Committee. The Secretary shall issue notice in Format II (Prescribed in Rules -2016) 15 days in advance.  The notice shall be given to each member by registered post or any other electronic mode. The acknowledgement to be preserved for one year.  The quorum for the meeting is one- third of the total strength, however, more than 50% should be present. If there is no quorum, then adjourn the meeting. In the absence of the quorum the meeting shall be cancelled and recalled again after 15 days by the same procedure.  The Secretary of the Executive Committee shall prepare proceedings of the meeting and circulate the same to all the members within 15 days. 33
  • 34. PROCEDURE TO CONDUCT THE MEETING OF THE EXECUTIVE COMMITTEE  The proceedings of the meeting shall be video recorded and will be made available for inspection to the Education authorities or Committee members as and when required.  If a member is absent for three consecutive meetings his membership shall be deemed to be cancelled. The vacancy shall be filled in by lottery, from amongst the applications received for that academic year under rule 7. Note: The main objective of PTA is to solve the problems of students & Teachers in the school. It is not expected to do day to day monitoring. Suitable action will be instituted against the management of the schools who failed to form the PTA34
  • 35. DUTIES AND FUNCTIONS OF THE EXECUTIVE COMMITTEE discharge the following duties and perform the following functions: (1) To oversee that provisions made in Act and Rules are implemented strictly. (2) To take decision on proposals received from Management, regarding determination of fee within prescribed time. (3) Where, appeal is made by Management to the Divisional Fee Regulatory Committee, make necessary documents available. (4) Where, appeal is made by Management to the Revision Committee, make necessary document available. (5) To grant approval as per provisions of rule 11 (vii) in Rules -2016. 35
  • 36. 5 – TRANSPORT COMMITTEE 36
  • 37. REGULATORY PROVISIONS FOR TRANSPORT COMMITTEE 1) Supreme Court of India – Guidelines for School Buses – Judgement dated 16-12-1997 2) Maharashtra Motor Vehicles ( Regulations for School Buses) Rules 2011. dated 22nd March 2011.(Section- 5(2) 3) RTO- Guidelines for School Bus Policy – 13-05-2011 4) GR – School Bus – 14-09-2011 5) Regulation for School Bus – First Amendment Rules -26-06-2012 6) RTO – Inspection of School Bus – Guidelines 06-08-2012 7) School Bus – Revised Guidelines – 18-11-2013 37
  • 38. TRANSPORT COMMITTEE  Every school shall have a Transport Committee to look into the matters pertaining to safe transportation of school children.  The committee shall be headed by the Principal of the school. • School Principal will be responsible for school bus safety of the students.  The committee will check the transportation fees & look into the identification of bus stops.  The committee shall verify the documents of the vehicle/s.  The committee shall meet at least once in six months prior to the commencement of each semester. 38
  • 39. COMPOSITION- TRANSPORT COMMITTEE 1. President :The Head of the school 2. Member: Representative of PTA 3. Member: Traffic or Police Inspector of the respective Area 4. Member: Inspector of motor vehicles of that Area 5. Member: Education Inspector 6. Member: Bus contractor or his representative 7. Member: Representative of the Municipal Corporation 39
  • 40. FUNCTIONS - TRANSPORT COMMITTEE The Transport Committee is responsible for……. 1. Safety norms of the bus (Refer GR) 2. Transportation fees 3. Identification of bus stops 4. Verify the following documents of the Vehicle 1) Registration certificate 2) Certificate of fitness 3) Certificate of Insurance 4) Permit 5) Pollution under control 6) Driving licence 7) Fire Extinguisher 8) First Aid Kit 40
  • 41. 6 – INTERNAL COMMITTEE(POSH) 41
  • 42. REGULATORY PROVISIONS FOR POSH 1) Vishakha Judgement – Supreme Court – 13-08-1997 2) POSH Act (Sexual Harassment at Workplace) – 23-04-2013 3) POSH Rules – 09-12-2013 4) POSH GR – GOM – 19-06-2014 5) POSH Amendment Act – 09-05- 2016 6) Hand-Book on Sexual harassment of Women at Work- Place – Ministry of Women & Child Development – Govt. of India – November 2015 7) Office of Women & Child Development – Govt. of Maharashtra – Office Order - 42
  • 43. WHY INTERNAL COMMITTEE? work environment, free form sexual harassment & discrimination for all its employees. As per the guidelines of “The Sexual harassment of women at workplace (prevention, prohibition & redressal) Act, 2013.  The guidelines explicitly state the following: “It shall be the duty of the employer or other responsible persons in workplaces or other institutions to prevent or deter the commission of acts of sexual harassment and to provide the procedures for the resolutions, settlement, or prosecution of acts, of sexual harassment by43
  • 44. COMPLAINTS COMMITTEES  The Act provides for two kinds of complaints mechanisms: 1. Internal Committee (IC) – (To be constituted by every employer of a work place) 2. Local Committee (LC) – (To be constituted in each District by the District Officer) Internal Committee (IC) • Every employer is obliged to constitute an IC through a written order.  Internal Committee must have 50 per cent representation of women.  IC members will hold their position not exceeding three years from the date of their nomination or appointment. 44
  • 45. COMPOSITION OF THE INTERNAL COMMITTEE 1. Presiding Officer A Woman employed at a senior level at the workplace from amongst the employees. 2. Members Not less than 2 members from amongst employees. Preferably committed to the cause of women or who have had experience in social work or have legal knowledge. 3. External member From an NGO or association committed to the cause of women or person familiar with issues relating to sexual harassment.  Note: A minimum of 3 Members of the ICC including the Presiding Officer are to be present for conducting the inquiry. 45
  • 46. WORKING OF THE INTERNAL COMMITTEE SOME PRACTICAL TIPS – IC CONSTITUTION • The IC should comprise of women members who have been trained on the POSH Act and Rules. • It is preferable to have an odd number of members for the IC to arrive at a decision in case of a divided opinion. • The IC members should be selected based on factors, whether they are accessible, approachable, committed, sensitive and understanding. • They should be sensitive to issues pertaining to gender-based violence and should have good credibility and technical competency to handle grievance procedures. • The functioning of the IC should be made autonomous such that there is no scope of allegations of bias or favouritism. • If possible, provide the IC a separate space for conducting their meetings and maintaining records. • Hold periodic discussions between the IC members and conduct regular trainings. 46
  • 47. POWERS OF THE INTERNAL COMMITTEE .Powers of the IC/LC: The POSH Act stipulates that the IC and LC shall, while inquiring into a complaint of workplace sexual harassment, have the same powers as vested in a civil court under the Code of Civil Procedure, 1908 when trying a suit in respect of: 1. Summoning and enforcing the attendance of any person and examining him on oath; 2. Requiring the discovery and production of documents; and 3. Any other matter which may be prescribed. 47
  • 48. POWER & FUNCTIONS OF THE INTERNAL COMMITTEE  To implement the guidelines framed by the Management, the committee shall have the following powers and functions.  a)To process individual grievances concerning sexual harassment in the organization  b) To investigate into the matter thoroughly  c) To recommend suitable action in the manner and mode provided in the guidelines  d) To do all such acts and things as may be necessary to carry out the objectives of these directions 48
  • 49. RESPONSIBILITIE S OF THE INTERNAL COMMITTEE KEY RESPONSIBILITIES  To effectively address workplace sexual harassment complaints, a Complaints Committees must first be aware of their key responsibilities, some of which are highlighted below: 1. Be thoroughly prepared 2. Know the Act, Policy and/or relevant Service Rules 3. Gather and record all relevant information 4. Determine the main issues in the complaint 5. Prepare relevant interview questions 6. Conduct necessary interviews 7. Ensure parties are made aware of the process and their rights/responsibilities within it 8. Analyse information gathered 49
  • 50. DO’S AND DON’TS FOR THE INTERNAL COMMITEE  DO’S 1. Create an enabling meeting environment. 2. Use body language that communicates complete attention to the parties. 3. Treat the complainant with respect. 4. Discard pre-determined ideas. 5. Determine the harm.  DON’TS 1. Get aggressive. 2. Insist on a graphic description of the sexual harassment. 3. Interrupt. 4. Discuss the complaint in the presence of the complainant or the respondent Note: During a redress process the Internal Committee is required to assure confidentiality, nonretaliation and recommend interim measures as needed to conduct a fair inquiry. 50
  • 51. CHECKLIST FOR THE INTERNAL COMMITEE response to complaints  Review the applicable policy, the Act/Rules, Vishaka Guidelines and other relevant laws  Develop a plan  Meet with the complainant  Meet with the respondent  Meet with the witnesses  Record statements and have them dated and signed  Review and adapt the plan, as needed  Proceed with further interviews, as needed  Analyze all the facts to develop reasoning  Arrive at the findings  Give recommendations  Prepare the report  Submit the file to the organization or District Officer for implementation of51
  • 52. DISQUALIFICATIO N No person shall be appointed or continue to be a member of the Committee, if he/she is 1.Declared insolvent by the competent Court; 2.Lunatic or a person of unsound mind; 3.Convicted for an offence involving moral turpitude; 4.Involved in a misconduct amounting to immoral trafficking; 5.Convicted in any criminal offence/s; 6.Facing any inquiry relating to sexual harassment or found guilty of sexual harassment; punished for any misbehavior or misconduct. 52
  • 53. Penalties  An employer can be subjected to a penalty of up to INR 50,000 for:  Failure to constitute Internal Committee  Failure to act upon recommendations of the Internal Committee; or  Failure to file an annual report to the District Officer where required; or  Contravening or attempting to contravene or abetting contravention of the Act or Rules. Where an employer repeats a breach under the Act, they shall be subject to:  Twice the punishment or higher punishment if prescribed under any other law for the same offence.  Cancellation/Withdrawal/Non-renewal of registration/license required for carrying on business or activities. 53
  • 54. POSH- INTERNAL COMMITTEE REGISTRATION (MANDATORY IN MAHARASHTRA )  The office of the District Women and Child Development in Mumbai ("DWCD") of the State of Maharashtra has, vide a letter, dated 23-03-2017, asked all organizations operating in Mumbai (to which the POSH Act is applicable) to have their ICs registered  The employers are required to fill in the details of their IC in the prescribed form and submit it with the Sub-Divisional Magistrate Mumbai every Year. Failure by employers in the State to comply with the requirement shall be punishable with INR 50,000.  Establishments in Maharashtra are required to fill in the details of their ICC in the prescribed form and submit it to the Sub-Divisional Magistrate, Old Custom House, Shaheed Bhagat Singh Road, Fort, Mumbai – 400001 54
  • 55. POSH-INTERNAL COMMITTEE REGISTRATION (PRESCRIBED FORM)  Company Name:  Company Address:  Company’s Contact Number and E-Mail ID:  Contact Person Name and Mobile Number:  Employer’s Signature and Seal  Tips: 1. Once the Internal Committee is established, the Presiding Officer and each Member of the IC shall not hold office for more than 3 years.  2. As per Section 21 of the Act, at the end of every calendar year, i.e. in December, the Internal Committee shall prepare and submit or send an annual report to the District Officer and Sub District Officer, at Local District Office, Old Custom House, Shahid Bhagat Singh Marg, Fort, Mumbai, Maharashtra-400001 55 Sr.No. Post of Committee Members Employee’s Name Designation Mobile No. E-mail.ID 1 PresidingOfficer 2 Member 3 Member 4 Member 5 Member 6 External Member
  • 57. REGULATORY PROVISIONS FOR POCSO Offences (POCSO) Act 2012 - 20- 06-2012 2) POCSO Rules – 14-11-2012 3) POCSO – GR – Govt. of Maharashtra – 22-02-2013 4) POCSO Amendment Act 2019 - 06- 08-2019 5) POCSO-E-BOX – GR – Govt. of Maharashtra – 04-10-2016 6) Model Guidelines for POCSO Act 2012 – September 2013 - Ministry of Women and Child Development .Govt. of India. 7) Handbook on POCSO for Schools – National Institute of Public Cooperation and Child Development (NIPCC) 57
  • 58. SCHOOL COMPLAINTS COMMITTEE  All children have an equal right to access education in an environment that is safe, protective and conductive to the overall development.  In order to ensure strict compliance of the protection of child from sexual offence (POCSO) Act 2012, each school has to form a School Complaints Committee which will help meet the changes of gender inequality, eve teasing and sexual abuse in school Environment. 58
  • 59. COMPOSITION OF SCHOOL COMPLAINTS COMMITTEE: SCHOOL COMPLAINTS COMMITTEE There should be a committee consisting of …. 1)Principal / Vice- Principal 2)One male teacher 3)One female teacher 4)One female student 5)One male student 6)One non-teaching staff member  The SCC must be set up to serve as complaints and redressal body.  Details of the committee along with contact details shall be displayed prominently on School Notice Board and also on the school website for information of all stakeholders.  An improved response system and alert administrative machinery is required to take immediate action on reported cases of misbehavior. 59
  • 60. ROLE OF SCHOOLS 1. Teachers, Management and all employees of institutions need to be made aware about the provisions of the Act, some of which cast a duty on them to report instance of child abuse, as in Sections 19(I) and 21. 2. In- house induction sessions should be organised. 3. Teachers in general should be trained to attend to adolescent (gender) related issues, conduct of adolescent education programs and special activities that promote gender equality and sensitivity. 4. Camps on sensitization & empowering of girls on health and sanitation issues, karate/self - defence training should be conducted at regular intervals. 5. Schools must ensure and promote a harmonious school/classroom environment and inclusiveness. 60
  • 61. ROLE OF SCHOOLS be made in school premises at all strategic places along with the warning. 7.Toll Free number and child helpline may be provided and made known and displayed on notice board along with names of teachers designated to handle such cases. 8. Centralised Child helpline number 1098 must be popularised and displayed at prominent places in the schools. 9. Suggestion / Complaint Box for students to be put in a place easily reachable to the students. 10. Any complaint of sexual abuse, whether received through the drop box or otherwise needs to be acted upon immediately. 61
  • 62. ROLE OF SCHOOLS Monitoring and Identification:  Close monitoring of academic performance and psychological behaviour particularly in cases of sudden decline in performance, lack of interest, depression and aloofness should be noticed to give proper counselling to the children.  Informal conversations with the students by way of discussions with peers and planned observations in hostels, classrooms and playground can also be helpful. 62
  • 63. ROLE OF SCHOOLS Prepare Child Protection Policy of the school A school’s Child Protection Policy is a statement that defines the school’s commitment to safeguard children from harm and abuse. It specifies the staff and others’ responsibilities and roles in the protection of children. The child protection policy has to be a strong reflection of the school’s commitment to protect its children. It has to be implemented through every aspect of the school administration and management. Schools must specify how the policy will be put into action. The policy must apply to all personnel and persons related to the school and who come in direct or indirect contact with children. 63
  • 64. POCSO – E – BOX (www.ncpcr.gov.in) for reporting any case of sexual assault under (POCSO) Act 2012  Steps to register a complaint under the POCSO e-Box.  Step 1: Access the official portal of the National Commission for Protection of Child Rights (NCPCR).  Step 2: Click on “POSCO e-Box” on the homepage.  Step 3: Then, the applicant will be navigated to a page with the picture options.  Step 4: Now, the applicant has to select the respective option from the picture.  Step 5: After selecting the respective option, then the applicant has to fill the form with details such as email, mobile number and description of the harassment and click on the ‘submit’ button.  Step 6: The complaint is then registered, and a unique auto-generated complaint number will be generated.  Note: Also, the complaints can be registered in person or by post, messenger or any other means to NCPCR office. Once receiving the e- complaint from a parent or the child, NCPCR officials will take cognizance of the matter and64
  • 65. 8 – SCHOOL MANAGEMENT COMMITTEE 65
  • 66. REGULATORY PROVISIONS FOR SMC 1. Right To Education Act (RTE) - 2009 (Section 21 & 22) 2. RTE – Rules ( Centre) – 08- 04-2010- Part II – Section 3-8 3. RTE – Rules (Maharashtra)- Part –V ( Section 13) – 11-10- 2011 4. RTE Amendment - Act – 20- 06 - 2012 5. SMC - GR - Maharashtra – 17- 06-2010 66
  • 67. SCHOOL MANAGEMENT COMMITTEE (SMC) According to RTE Act 2009 every school (Except permanently unaided schools)shall have a School Management Committee (SMC). As per RTE Amendment Act –Section- 5 “ The SMC constituted in Aided Minority Schools Shall perform ADVISORY function only” 67
  • 68. COMPOSITION OF THE SCHOOL MANAGEMENT COMMITTEE COMPOSITION OF SMC  Members: 12 to 16  Chairman: From amongst the Parents (For Govt. Schools)  Ex. officio Secretary - Head of the School  75% Members : Parents / Guardians  25% Members : Local Area Representatives , one Teacher and one education expert from amongst parents. Note: For aided minority Schools, the President of SMC will be the Head of the Management or his nominee - RTE Rules, Maharashtra, Part V, Section -13(8) 68
  • 69. SELECTION OF THE MEMBERS OF SMC 1. Selection of 75% members should be through PTA. 2. Proportionate opportunity should be given to parents belonging to the disadvantaged & weaker section of society 3. Parents should be from each std. 4. The local area representative should be selected by the Management 5. One teacher should be selected by teachers. 6. Educational expert selected from parents. 7. At least 50% of members should be women. 8. The committee will select President / Vice President from amongst members. 69
  • 70. FUNCTIONS OF THE SMC (CONTD.) 1) Control the of working of school. 2) To be formed 3 months before the end of the economic year to prepare the School Improvement/Development Plan. 3) Look after the expenses of the school. 4) Information of the act “Right of Children to Free and Compulsory Education” to parents etc. 5) Ensure that teachers do their duties and to solve teacher’s problems if any. 6) Ensure that teachers are not burdened with any non educational work. 7) Aware of daily attendance as well as ensure 100% presence of children. 8) Control over fulfilment of Rules and regulations for school recognition 70
  • 71. FUNCTIONS OF THE SMC (CONTD.) 9) Bring students who are not studying as well as those who are physically handicapped into mainstream and try to keep them there. 10) Monitor…. (i) the educational progress of children (ii) their educational facilities (iii) educational merit 11) Midday meal in school. 12) Compare Income / Expense account of schools 13) To provide basic facilities to schools according to plan drawn. 14) Sanction casual leave of HMs and recommend earned leave. 15) Auction useless things of the school (up to Rs. 1000/-). 71
  • 72. FUNCTIONS OF THE SMC 16) Monitor construction and repair work of school. 17) Discuss irregularities, bad behaviour, frequent absence of teachers with them, give feedback and if there is no change in behaviour send a report to concerned authorities. 18) Members of school management committee will not be eligible for TA, DA and meeting allowance. 19) Proper guidance to the SMC will be the responsibility of the Management. 72
  • 73. 9- SMDC (SCHOOL MANAGEMENT & DEVELOPMENT COMMITTEE) 73
  • 74. REGULATORY PROVISIONS FOR SMDC 1. RMSA – Framework for Implementation (Chapter VIII – Section 8.3) – Govt. of India 2. Perspective Framework Plan for RMSA in Maharashtra – GR dated-24-02-2010 3. RMSA – Implementation in Maharashtra –GR dated – 30- 06-2010 4. RMSA – State & Zonal Committees – GR – Dated – 23-09-2010 5. RMSA – Vocational Courses in Schools – GR – Dated 21-08- 2014 74
  • 75. . RASHTRIYA MADHYAMIC SHIKSHA ABHIYAN (RMSA)  The Rashtriya Madhyamik Shiksha Abhiyan (RMSA) is a flagship scheme of Government of India, launched in 2009 to enhance access to secondary education and improve its quality.  The RMSA Scheme started in Maharashtra from 2009-2010  The RMSA (Rashtriya Madhyamik Siksha Abhiyan) assigns special importance to decentralized planning and implementation with active involvement of community members, teachers, parents, local bodies including Panchayati Raj Institutions, Municipal Bodies and other stakeholders in the management of secondary education through establishment of multi member School Management and Development Committee (SMDC)  Note: This Scheme is applicable to all Government & Government Aided Schools ONLY. 75
  • 76. SMDC secondary school will constitute a SMDC at the School level.  This SMDC will be responsible for all the activities including:  Planning  Collection of data under SEMIS  Implementation  Monitoring Evaluation  Making annual works  The ultimate aim is to ensure wide participation of all stakeholders in the management of schools.  The meeting of SMDC is held minimum once in every three months.  The committee will maintain all the relevant records for recurring as well as non-recurring expenditure.  These records will be updated on regular basis and placed before the committee in every meeting.  These records and progress on each component/interventions of the scheme will also be placed in the meetings of Panchayat/ Urban local bodies.  A savings bank account is opened in the name of the concerned SMDC of every school in the nearby branch of any nationalized bank by the title “RMSA- Name of the School”. to be operated by joint76
  • 77. COMPOSITION OF THE SMDC (TOTAL 17 MEMBERS) Management and Development Committee (SMDC) is as under: 1. Chairperson: Principal 2. Member: One Teacher related to Science 3. Member: One Teacher related to Social Science 4. Member: One Teacher related to Mathematics 5. Member: One Gentleman from parents 6. Member: One Lady from parents 7. Members: Two Persons from Panchayat or Local body (Urban) 8. Member: One from SC / ST community 9. Member: One from Educationally Backward Minority Community 10. Member: One from women groups 11. Member: One from Education development committee of village 12. Members: Three Experts from Science, Humanities and Art / Craft / Culture background to be nominated by DPC through due process 13. Member: One Officer from Education Department to be nominated by the District Education Officer 14. Member: One from Audit and Accounts Department 77
  • 78. SUB- COMMITTEES OF THE SMDC  The SMDC will be assisted by two sub committees, School Building Committee and Academic Committee, headed by the Principal and the Vice Principal respectively  School Building Committee  The School Building Committee will be responsible for all the activities including planning, estimation, management, monitoring, supervision, reporting, maintenance of Accounts, monthly squaring up of accounts, presenting accounts before the School Management Committee, relating to construction, renovation, repairing and maintenance and other related civil works.  Composition of School Building Committee  Chairperson: Principal  Member: One Teacher  Member: One Gentleman from parents  Member: One Lady from parents  Member: One Person from Panchayat or Urban Local body  Member: One from Experts in Civil Works like Civil Engineer / Consultant  Member: One from Audit and Accounts Department 78
  • 79. SUB COMMITTEES OF SMDC  The Academic Committee will be responsible for all academic activities including planning, management, monitoring, supervision, reporting, and collection of data for SEMIS etc. It will be responsible for ensuring quality improvements, equity, reducing barriers- like socio economic, gender and disability, teacher’s and student’s attendance, recommending teachers for training, guidance and counselling, student’s achievements, co curricular and extra curricular activities and over all academic and personality development of students and teachers.  Composition of School Academic Committee  Chairperson: Principal  Member: One Teacher related to Science  Member: One Teacher related to Social Science  Member: One Teacher related to Mathematics  Member: One Person from parents  Member: One Person from Panchayat or Urban Local body  Member: One from Experts in Civil Works like Civil Engineer / Consultant  Member: One from Audit and Accounts 79
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