the process of online manuscript submitting

1. Electronic
manuscript
submission
Karima Al Salihi

2. Key points
1.Introduction
2.Steps in preparation of manuscript
3.Electronic pathway Process of
manuscript submission.
4.Conclusions

3. Article submission or manuscript
submission???

4. Manuscript = Written
paper pre-publication. Examples
of manuscripts including:
Drafts
Writing-in-progress
Work submitted to a publisher
that is under review or not yet
published
Term papers or elements of your
thesis that you are crafting for
submission to a journal.
Article = Written paper
that has been published
The term “article” usually
refers to work published in:
Newsletters
Professional publications
Edited journals
Peer-reviewed scholarly or
scientific journals

5. Definition
An electronic submission refers to a manuscript submitted by electronic
means: that is, via:
e-mail
Web form
Electronic medium ( Compact disc, hard disc USB flash drive)
Traditionally, a manuscript referred to
anything that was explicitly "written by
hand".
Introduction

6. •the term "manuscript" may even refer to
documents (text or otherwise) typed out or
prepared on typewriters and computers and
can be extended to digital photographs and
videos, and online surveys too.
•In other words, any manuscript prepared
and submitted online can be considered to
be an electronic submission.

7. History of online submission
There is no certain data indicating when and by whom
were electronic submissions used for the first time.
However, research based universities in several countries
have been encouraging the collection of course
assignments and projects in the form of electronic
submissions for almost a decade now.
Several governments and organizations are also switching
to electronic submissions for the collection of research
papers, grant applications and government application
forms.

8. Types of electronic submissions
Because:
the modern computers can store and process
information and data in virtually any format
the Internet allowing easy transfer of this data
 The number of scenarios in which submissions
can be collected electronically has increased
exponentially in the last few years.
Some of these scenarios are :

9. Academic Submissions
Teachers, professors and teaching assistants often collect course
assignments and projects electronically. Electronic submissions are usually
collected using a web-based system which more often than not also helps in
the management of submissions collected and stored on it.
Research Papers
In call-for-paper or academic conferences, prospective presenters are
usually asked to submit a short abstract or a full paper on their presentation
or research work electronically, which is reviewed before being accepted for
the conference.
Proposals for Grants
Several grant-giving organizations. Require grant seekers to submit a
proposal which if accepted result in the desired grants. A majority of these
proposals are now submitted electronically on systems that also help in the
managing and tracking the proposals submitted.

10. manuscript for Publication
Magazines, newspapers and other publishing houses have begun accepting electronic
submissions for articles from various sources - both internal (by journalists and writers hired
by them) as well as external (by users and popular readers). The submitted articles are stored
on a server hosted by the publication house or by a third-party vendor and are usually
evaluated before being given a green signal.
Contests and Competition Entries
Almost every kind of contest or competition requires participants to submit an entry in a
format described by the organizers of the contest. If the contest is an Internet-based one,
then the entries or nominations for the contest are collected electronically using e-mail or
other electronic means depending on feasibility and the choice of the organizers.
Government Applications
The governments of several countries are turning to electronic submission of applications and
forms for various government procedures. Electronic submissions allow
easier management of the applications and forms submitted.
Resumés and CVs
It has become commonplace for job-seekers to submit soft copies (electronic versions) of
their resumès and CVs to recruiting agencies and online job portals. This is usually done over
the Internet using e-mail or a pre-hosted web-based system.

11. Your dream of publishing in journals can only
be fulfilled, if you prepare manuscripts as per
guidelines.
It is easier said than done.
However, it is the only way for your work to
be recognized and reach its target audience.
Electronic pathway Process of article submission
Steps in preparation of article

12. 1. Before you submit
Select your target journals
Cite articles from your selected journal
in your manuscript
Pay attention to formatting and journal
guidelines ( author's instruction)
Use a plagiarism checker
Be patient- The review process takes
time

15. 2. Manuscript preparation
Be specific when writing your
methodology section
Discuss statistical assumptions
Justify your approach/steps
Discuss decision points
Be thoughtful with your
recommendations for future research

17. Usual Requirements
Cover letter
Authorship declaration
Disclosure of conflicts of interest
Copyright agreements

18. What is the first thing that an editor reads?
When an article is submitted for review?????

19. Write an impressive cover letter!!!!!
(May be) the only thing that the editor reads.

20. 3. Review process (for most journals)
•Editor does a desk review (Does
this topic fit the journal?)
•Manuscript passed to reviewers
•Feedback sent to editors
•Feedback compiled
•Decision letter: Accept,
Revisions, Reject

22. 4. Correspondence with editor
•Pay attention to feedback/ Recognize that
there is something to learn from every
criticism
•Respond to all reviewer comments
•Be timely with revisions
•Ask questions of clarity if needed
•Be respectful

23. Coping with rejectionCoping with rejection

24. 5. TOP REJECTION REASONS
•Out of scope for the journal (desk reject)
•Poor writing (grammar & spelling mistakes)
•Not following APA guidelines or journal
formatting
•Lack of theoretical framework
•Issues with the method

25. How Do Online Manuscript Submission Systems
Work?
Preparing your manuscript: Check list
Cover letter
Ready manuscript & specific
formatting and length requirements
( Some journals even have templates
for the different types of publications,
which you can download)

26. Registration and/or login in the journal
website
The first time you use an online system,
you must register for an account. You
will need your login information each
time you return to the site.

28. Entering manuscript information
When submitting your paper, you must
provide some basic information, such as:
title Authors
Affiliations abstract
cover letter
suggested and/or opposed reviewers
(in some cases)
conflicts of interest
keywords At this stage, you must also inform the
editor of any related manuscripts
submitted or in press at other journals.

29. •Uploading your manuscript to the
system: Now it is time to upload the text and
figure files of your paper.
•The manuscript will normally be converted to
PDF for your review and approval.

30. •Providing additional information: Normally,
you can also upload supporting
information (images, movie files, or text) to
the journal’s database. In most cases, you
will also be prompted to submit a
completed copyright form provided by the
publisher.

31. •Reviewing and submitting your
paper: Finally, you must carefully review the
converted PDF file to make sure that all the
equations, tables, and special characters are
shown properly. Once approved and
submitted, the converted file will be viewed
by editors and referees.

32. Conclusions
Prepare
your article
according
the journal
Check list
for all
required
files
Create your
journal
account
Start submit
your
manuscript
step by step
Approve
PDF
Final
submission
Received
Approval email
about receiving
your article
Waiting for
Publication
processing

33. Example of publish article on the topic

34. Thank you for kind attention