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Electronic Theses Submission (By Miracle Atianashie A.).pptx
- 1. CATHOLIC UNIVERSITY OF GHANA Electronic Theses Submission Turnitin Check and Reduction Speaker: Miracle Atianashie A.
- 2. Outline • Introduction • Preparation of Electronic Thesis • Formatting and Review • Online Submission System • Metadata and Information • Document Upload • Plagiarism Check with Turnitin • Review and Approval • Archiving and Access • Publication and Accessibility • Graduation and Degree Conferral • Turnitin Colors Interpretation
- 3. Introduction • Electronic thesis submission refers to the process of submitting academic theses or dissertations in electronic format, usually through online platforms or digital repositories, as opposed to traditional paper-based submissions. • Catholic University of Ghana has move towards digital preservation and accessibility of scholarly work. • E-thesis Submission Process
- 4. Step 1: Preparation of Electronic Thesis • Preparing an electronic thesis involves several steps, from planning and writing your research to formatting and submitting the final document. • Download Thesis Formatting Guidelines
- 5. Step 2: Formatting and Review • Formatting and reviewing a thesis is a crucial step in the academic writing process. • Proper formatting ensures that your thesis is well-organized, visually appealing, and meets the requirements of your institution or department. • Reviewing your thesis helps identify and correct errors, improve clarity, and ensure that your arguments and research are presented effectively.
- 6. Step 3: Online Submission System • The Catholic University of Ghana is currently developing an online submission system or platform where students can upload their electronic theses. • This system may be part of the School of Graduate Studies library or databases, the university's library, academic affairs office, or a dedicated digital repository.
- 7. Step 4: Metadata and Information • Creating metadata and providing essential information for an e-thesis is crucial for organization, accessibility, and proper documentation. • Metadata helps users locate and understand the content of the thesis
- 8. Step 5: Document Upload • To upload a document for your e-thesis submission, you will typically need to follow a specific process determined by your educational institution or the platform where you are submitting your thesis. • Check Requirements, Prepare Your Document, Access the Submission Portal Initiate Submission, Fill Out Submission Form, Upload Your Document, Review and Confirm, Pay any Fees, Submit, Confirmation, Wait for Approval, and Final Approval
- 9. Step 6: Plagiarism Check with Turnitin • Online Submission: https://scholarindexing.com/requests/check_plagiarism • E-mail Submission: cugturnitinplagiarism@gmail.com • Instructor WhatsApp: +233593464021 • Mobile Phone (Call): 0598299648 Class: SIS/CUG If you would like students to enroll themselves in this class, they will need both the enrollment key you have chosen and the unique class ID generated by Turnitin: 40612360: Class ID 446600: Enrollment key
- 10. Step 7: Review and Approval • Reviewing and approving an e-thesis is an important process in academia, particularly for graduate students completing their master's or doctoral degrees. • This process involves assessing the quality, content, and formatting of the electronic thesis submitted by the student.
- 11. Step 8: Archiving and Access • Archiving and providing access to electronic theses (e-theses) is an essential part of academic institutions and libraries' responsibilities. • E-theses are valuable research outputs, and ensuring their preservation and accessibility is crucial.
- 12. Step 9: Publication and Accessibility • Publication: Publication refers to the process of making information, research, or creative works available to the public or a specific audience. It involves presenting written, visual, or audio content in a format that others can access and engage with. • Accessibility: Accessibility refers to the extent to which information and resources are available and usable by a wide range of people, including those with disabilities. Ensuring accessibility is crucial to promote inclusivity and provide equal access to information.
- 13. Step 10: Graduation and Degree Conferral • Graduation and degree conferral for e-thesis or electronic theses are typically similar to the processes for traditional, paper-based theses, with some variations to accommodate digital submissions. • The exact procedures can vary by institution, so it's important to consult your university's specific guidelines and requirements. • Additionally, stay in close communication with your academic advisor and thesis committee for guidance throughout the process.
- 14. Ideally, the best way to remove similarity from Turnitin score for your paper or thesis is to rewrite the affected content. You can read and understand the content, then write from your mind. In most cases, it’s not possible to reduce alerts of plagiarism on Turnitin. However, you can decrease it by following these steps to make sure your essay is free of plagiarism: Paraphrase your content Cite your sources correctly Properly use quotation marks Referencing your sources How to reduce Similarity on Turnitin for your Thesis Tools Include: Scholar Indexing Society (Reduction service) “Most Reliable” Link: https://scholarindexing.com/requests/work_plagiarism Quillboot Link: https://quillbot.com
- 15. The color of the report icon indicates the similarity score of the paper, based on the amount of matching or similar text that was uncovered. The percentage range is 0% to 100%. The possible similarity ranges are: • Blue: No matching text • Green: One word to 24% matching text • Yellow: 25-49% matching text • Orange: 50-74% matching text • Red: 75-100% matching text Interpreting the Similarity Report
- 16. Conclusion • Electronic thesis submission offers numerous advantages, but students must take responsibility for ensuring the quality, integrity, and compliance of their submissions. By doing so, they can showcase their research efforts and academic accomplishments effectively while contributing to the broader academic community's knowledge base. • Most Reliable tool to reduced your thesis high plagiarism Link: https://scholarindexing.com/requests/work_plagiarism
Editor's Notes
- This practice has gained popularity in recent years due to the convenience, accessibility, and efficiency it offers to both students and academic institutions. Here's how the electronic theses submission process typically works:
- Students prepare their theses or dissertations in a digital format, often using word processing software like Microsoft Word or LaTeX. The document should follow the formatting guidelines provided by the university or department.
- Before submission, the student ensures that the document adheres to the specific formatting requirements set by the institution. This formatting includes aspects like font style, margins, spacing, citation style, and more. Universities provide templates or guidelines to help students meet these requirements. (Supervisors to ensure works adhere to university standards before signing and giving approval for submission)
- An online submission system for e-theses is a crucial component of modern academic institutions and libraries. It allows graduate students to electronically submit their theses and dissertations for review and archiving. Here are the key features and components you should consider when developing or implementing such a system: User Registration and Authentication: Users (students, faculty, staff) should be able to create accounts and log in securely. Implement multi-factor authentication for added security. Thesis Submission Interface: Provide an easy-to-use web-based interface for students to upload their theses. Accept a variety of file formats (e.g., PDF, Word) or define specific submission requirements. Metadata Entry: Allow students to enter essential metadata about their theses, such as title, abstract, keywords, author information, department, and advisors. File Conversion and Validation: Automatically convert submitted files to a standardized format (e.g., PDF/A) if necessary. Validate submitted files to ensure they meet formatting and size requirements. Plagiarism Detection: Integrate plagiarism detection software to check the submitted theses for originality and prevent academic misconduct. Review and Approval Workflow: Establish a workflow for thesis review and approval by advisors, committee members, and administrators. Notifications and reminders for reviewers should be built into the system. Document Tracking: Allow users to track the status of their submissions throughout the review process. Provide clear communication about any required revisions. Access Control and Permissions: Define user roles and permissions to control who can access, review, and approve theses. Implement access restrictions based on institutional policies (e.g., embargo periods). Archiving and Preservation: Ensure that submitted theses are archived and preserved in a secure, long-term repository. Comply with digital preservation standards to prevent data loss. Search and Discovery: Enable advanced search and discovery features for users to find and access theses. Implement metadata indexing and full-text search capabilities. Reporting and Analytics: Provide reporting tools for administrators to track submission statistics and usage. Generate reports on theses by department, year, or other relevant criteria. Integration with Institutional Systems: Integrate the e-thesis submission system with other institutional systems, such as the library catalog and student information system. Accessibility and Mobile Compatibility: Ensure that the system is accessible to all users, including those with disabilities. Optimize the system for mobile
- During the submission process, students are often required to provide metadata and information about their theses. This information might include the title, abstract, keywords, author's information, supervisors’ information, and other relevant details.
- The students are to upload their thesis document in a specified format, which is often Word Document or PDF (Portable Document Format). The platforms will also allow supplementary files, such as datasets, multimedia components, or codes, to be submitted along with the thesis for computer or IT students.
- Catholic University of Ghana use Turnitin plagiarism detection software to ensure the originality of the submitted work. This step is important to maintain academic integrity and prevent any instances of plagiarism
- The submitted thesis goes through a review process. This could involve a review by the student's supervisor, external supervisors, committee members, and possibly the university's Turnitin instructor office. Corrections or revisions may be requested before the final approval.
- Once approved, the electronic thesis is typically archived in the CUG digital repository or library's database. This ensures that the thesis is accessible to researchers, students, and the general public. CUG might have embargo options, allowing the thesis to be restricted from public access for a certain period if needed (e.g., for patent applications).
- After any required embargo period, the thesis becomes publicly accessible online. It can be searched, downloaded, and cited by others interested in the topic. It will be available on Google Scholar and ResearchGate too.
- Successful submission and approval of the electronic thesis are often prerequisites for student Graduation and student's degree to be conferred.
- Tools Include: Scholar Indexing Society (Reduction service) “Most Reliable” Link: https://scholarindexing.com/requests/work_plagiarism
- Overwritten or resubmitted papers may not generate a new Similarity Report for a full 24 hours. This delay is automatic and allows resubmissions to correctly generate without matching to the previous draft. Turnitin Currently detect Artificial intelligence Tools
- Electronic theses submission offers several benefits, including easy access to research, reduced paper usage, efficient storage and retrieval, and increased visibility for students' work. However, It is essential for students to carefully follow formatting guidelines and ensure the quality of their electronic submissions, as the thesis will represent their research efforts and academic accomplishments.