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Paul Canning
IEEE Regional Sales Manager
p.canning@ieee.org
How to Get Published with the IEEE
June 2018
Why we are here today
Support the IEEE mission: “Advancing
Technology for Humanity”
 Enhance your ability to develop high-
quality scholarly research papers
 Advance careers of engineers and
researchers
 Help authors share and disseminate critical
information and emerging innovations with
a global community
 Assist authors in selecting the best outlet
for their research
Topics Covered in Today’s Workshop
1. Publishing choices
2. Choosing an Audience
3. Paper Structure
4. Ethics
5. Where to Publish
6. Open Access
7. Impact Factor
8. Next Steps & Resources
Choices
Structure
Audience
Ethics
Open Access
Publish
Impact Factor
Next Steps
Choices
IEEE Journal or IEEE Conference?
A journal article is a fully developed presentation of your work
and its final findings
 Original research results presented
 Clear conclusions are made and supported by the data
 IEEE Journals highly cited in US and European patents
A conference article can be written while research is ongoing
 Can present preliminary results or highlight recent work
 Gain informal feedback to use in your research
 Conference articles are typically shorter than journal
articles, with less detail and fewer references
 Per IEEE Policy, you must present your article at a
conference, or risk suppression in IEEE Xplore indexing
Publication Types
 Letters: brief articles, fast publication
 Journals and Transactions: full-
length research articles
 Magazines:
 Feature articles: peer-reviewed,
typically have fewer equations and
references than a journal article
 Columns such as editorials and
society news are not reviewed
Audience
What IEEE editors and reviewers are
looking for
 Appropriate content, in scope and level
 Clearly written original material addressing a new
and important problem
 Could be extension of previously published work
 Valid methods and rationale
 Illustrations, tables, and graphs supporting the text
 Current and relevant references to the subject
How does the review process work?
 Editor-in-Chief gets the paper after it goes through
content match check (iAuthenticate) and “banned
author” check
 If the paper is in scope for the journal, it is assigned
to an editor (associate editor)
 Editor assigns the paper to five or more reviewers
 Reviewers send their comments back to the editor
 Editor makes a recommendation to the EIC as follows
 Accept
 Revise & Resubmit
 Reject
 The EIC makes the final decision and informs the
corresponding author
Example of one
journal’s review
process
IEEE Transactions
on Information
Technology in
Biomedicine
Why IEEE editors and reviewers
reject papers
 Content is not a good fit for the publication
 Serious scientific flaws:
 Inconclusive results or incorrect interpretation
 Fraudulent research
 It is poorly written or quality is not good enough for journal
 The work does not address a big enough problem or advance
the scientific field
 The work was previously published
 Work was submitted to multiple publications
 Reviewers have misunderstood the article
Refer to the IEEE guide on ethical publishing:
https://www.ieee.org/publications_standards/publications/authors/plagiarism_and_m
ultiple_submissions.pdf
Structure
Elements of a manuscript
Title
Results/Discussions/Findings
Abstract
Keywords
Introduction
Methodology
References
Conclusion
Title
An effective title should…
 Answer the reader’s question:
“Is this article relevant to me?”
 Grab the reader’s attention
 Describe the content of a paper
using the fewest possible words
 Is crisp, concise
 Uses keywords
 Avoids jargon
Good
Title
Bad
Title
vs
Title Dos and Don’ts
A better approach of managing environmental and
energy sustainability via a study of different methods of
electric load forecasting
VS
A Human Expert-based Approach to Electrical Peak
Demand Management
Abstract
 “Stand alone”
condensed version of
the article
 No more than 250
words
 Uses keywords
and index terms
Why you did it
Why they’re useful & important
& move the field forward
What you did
How the results
were useful,
important & move
the field forward
Abstract Dos and Don’ts
The objective of this paper was to propose a human expert-based approach to electrical peak
demand management. The proposed approach helped to allocate demand curtailments (MW)
among distribution substations (DS) or feeders in an electric utility service area based on
requirements of the central load dispatch center. Demand curtailment allocation was quantified
taking into account demand response (DR) potential and load curtailment priority of each DS, which
can be determined using DS loading level, capacity of each DS, customer types
(residential/commercial) and load categories (deployable, interruptible or critical). Analytic
Hierarchy Process (AHP) was used to model a complex decision-making process according to both
expert inputs and objective parameters. Simulation case studies were conducted to demonstrate
how the proposed approach can be implemented to perform DR using real-world data from an
electric utility. Simulation results demonstrated that the proposed approach is capable of achieving
realistic demand curtailment allocations among different DSs to meet the peak load reduction
requirements at the utility level.
vs
This paper presents and assesses a framework for an engineering capstone design program. We
explain how student preparation, project selection, and instructor mentorship are the three key
elements that must be addressed before the capstone experience is ready for the students. Next,
we describe a way to administer and execute the capstone design experience including design
workshops and lead engineers. We describe the importance in assessing the capstone design
experience and report recent assessment results of our framework. We comment specifically on
what students thought were the most important aspects of their experience in engineering capstone
design and provide quantitative insight into what parts of the framework are most important.
Generally known
information
about the topic
Prior studies’
historical
context to your
research
Your hypothesis
and an overview
of the results
How the article
is organized
Introduction
 A description of the problem you researched
 It should move step by step through:
 The introduction should be:
 Specific, not too broad or vague
 About 2 pages
Methodology
 Problem formulation and the processes used to solve the
problem, prove or disprove the hypothesis
 Use illustrations to clarify ideas and support conclusions
Tables
Present representative data
or when exact values are
important to show
Figures
Quickly show ideas/conclusions
that would require detailed
explanations
Graphs
Show relationships
between data points
or trends in data
Fig. A
Results/discussion
Demonstrate that you
solved the problem or
made significant advances
Results: Summarizes the Data
 Should be clear and concise
 Use figures or tables with narrative
to illustrate findings
Discussion: Interprets the Results
 Why your research offers a new
solution
 How can it benefit other researchers
professionals
Discussion
Results
Conclusion
 Explain what the research has achieved
 As it relates to the problem stated
in the Introduction
 Revisit the key points in each section
 Include a summary of the main findings and
implications for the field
 Provide benefits and shortcomings of:
 The solution presented
 Your research and methodology
 Suggest future areas for research
References
 Support and validate the
hypothesis your research
proves, disproves or resolves
 There is no limit to the
number of references
 But use only those that directly
support your work (about 30)
 Ensure proper author
attribution
 Author name, article title,
publication name, publisher,
year published, volume and page
number, Digital Object Identifier
(DOI)
Properly
cited material
Ethics
Types of misconduct
A financial or other relationship
with the publication at odds with
the unbiased presentation of data
or analysis
Copying another person’s work
word for word or paraphrasing
without proper citation
Must be given if you use another
author’s ideas in your article, even
if you do not directly quote a source
 Include any and all who have made
a substantial intellectual contribution
to the work
 Do not include minor contributors
Conflict of Interest
Plagiarism
Author Attribution
Author involvement/
contributions
Ethical publishing
• Avoid plagiarism
 Cite and separate verbatim copied material
 Paraphrase other’s text properly, and include
citation
 Credit any ideas from other sources
 Familiarize yourself with IEEE Policies
• Author must submit original work that:
 Has not appeared elsewhere for publication
 Is not under review for another publication
 Cites previous work
 Indicates how it differs from previously published
work
 Authors MUST inform the editor when
submitting previously published work
Refer to our Tips Sheet
https://www.ieee.org/publications_st
andards/publications/authors/plagiari
sm_and_multiple_submissions.pdf
Where to
Publish?
Traditional Journals:
Users/Libraries pay for access
Open Access Journals:
Author pays, free download
Hybrid Journals:
Most articles traditional, some
are open access (author preference)
Open Access with IEEE
Hybrid
 100+ well-established IEEE
publications
Topical Journals
 IEEE Journal of the Electron
Devices Society
 IEEE Journal of Translational
Engineering in Health and Medicine
 IEEE Power and Energy Technology Systems Journal
 IEEE Photonics Journal
 IEEE Journal on Exploratory Solid-State Computational Devices
and Circuits
Multidisciplinary
 IEEE Access
Open Access: Emerging Trends
 EU preference is for Open Access: green or gold OA is acceptable
 Open Access deposit accounts gaining traction across EU to help students fund
their work
 Authors can now add Funding Agency field to their published work
 Search by Funding Agency field in Advanced Search
Resources:
 IEEE Open site: open.ieee.org
 Green OA posting policy:
https://www.ieee.org/publications_standards/publications/rights/paperversionpolic
y.html
 IEEE Access homepage: ieeeaccess.ieee.org
 OA license options:
https://www.ieee.org/publications_standards/publications/oa_license_options.pdf
Impact
Factor
Are we depending too heavily on
Impact Factors?
Journal’s reputation in the community is important
For new and lesser known journals, look at the
reputation of the editorial board
Look at the number of downloads, as IEEE uses this
for revenue distribution
Are patent citations present? IEEE includes these in
Xplore
Next Steps
First Steps
Your research problem
must contribute new
and important
knowledge to your field
 Conduct a Literature Review
 Take Notes & Keep Track
 Gather References &
Citations
 Draft an Outline
Tools to start your literature review
 Full-text databases
 IEEE Xplore®
 Other relevant scientific publishers
 Abstracting and Indexing databases
 Web of Science
 Scopus
 For more resources, contact your library
Start simply
Narrow, or refine
From 6,669 to 49
Re-sort results to find new or highly-
cited papers
Most cited – by papers or patents
Once you know key authors, find
articles by that person
Helpful Tips on searching
IEEE Xplore®
 Target specific publications once you’ve found the
right focus
 Use “Advanced Search” or “Command Search” for
multi-field or more complex searches
 Full-text search
 Boolean operators
 Phrase nesting
 Proximity searching
 Use a Personal Account to stay organized while
doing literature searches
First Steps
 Conduct a Literature Review
 Take Notes & Keep Track
 Gather References &
Citations
 Draft an Outline
Create a Free Personal Account
 Personalization features, such as
search preferences, search history
and search alerts
 Select “Create Account link on the
top of any IEEE Xplore page
 Registration is easy! Fill out your
First Name, Last Name and email
address
 Your username is your email
address
Personal Account Benefits
Saved Search Alerts: Stay up-to-date with the latest
research by saving your search. IEEE will notify you when new
articles of interest are available.
Table of Contents Alerts: Sign up to receive an email when
a new journal or magazine in your area of interest has been
posted online.
Search History: Search history allows you to record your 50
most recent searches for later viewing and create more
complex searches by combining searches. Turn on the search
history recording feature in your preferences.
Search Preferences: Designate what you want to search
and how you want your search results displayed in IEEE Xplore
by setting search preferences.
Personal Account: Set Preferences
Keep Track & Combine Searches:
Search History
Stay Current: Saved Search Alerts
Keep Current: Content Alerts
First Steps
 Conduct a Literature Review
 Take Notes & Keep Track
 Gather References &
Citations
 Draft an Outline
Ways to use references and citations
One paper’s
reference list can
be a gateway to a
second set of
relevant articles
during your
literature search
You must cite
references in your
paper to support
your research
Find “Cited By” documents: Papers
or Patents
Article metrics
Citation Map: See References & Citing
Documents in One View
Download citations from results
Final Steps
Find the right
publication and submit
your paper
 Locate IEEE Author Tools
 Identify relevant journals
 Browse conference calls for
papers
 Submit your paper
IEEE Author Center
ieeeauthorcenter.ieee.org
Article Templates
 Word and LaTeX
 Quickly and easily format
article for submission
 A properly formatted article
can:
 Get through the review
process faster
 Require fewer stylistic edits
 Reduce risk of rejection
 Reduce reviewer fatigue
Author and Editor Newsletters
 Monthly distribution
 75k+ subscribers, few unsubscribers
 Author toolbar at the right of every issue
 Sign up at http://ieeeauthorcenter.ieee.org
Author Lab in IEEE Collabratec:
Additional support and help
Benefit of IEEE Collabratec: Free
Overleaf account
Collaborative writing and publishing tools
Final Steps
Find the right
publication and submit
your paper
 Locate IEEE Author Tools
 Identify relevant journals
 Browse conference calls for
papers
 Submit your paper
Author Tool: Publication Recommender
Or, use Journal home pages in IEEE Xplore®
Final Steps
Find the right
publication and submit
your paper
 Locate IEEE Author Tools
 Identify relevant journals
 Browse conference calls for
papers
 Submit your paper
https://www.ieee.org/conferences_events/index.html
Finding Conference Calls for Papers
Final Steps
Find the right
publication and submit
your paper
 Identify relevant journals
 Browse conference calls for
papers
 Submit your paper
FIRST: Identify yourself with ORCID
ORCID is a unique, persistent identifier which helps authors:
 Ensure work is discoverable and connected to them
throughout career (including moves and name changes)
 Minimize time spent entering repetitive information for
manuscript submissions and grant applications
 Eliminate name ambiguity and ensure proper attribution
IEEE requires ORCIDs for all corresponding authors
More info at www.orcid.org
Journal paper submission is easy
through IEEE Xplore
Click “Submit a
Manuscript”
Follow the prompts
to set up an account
To submit an article, follow the
on-screen directions
1 Type, Title
& Abstract
2 Attributes /
Keywords
Use conference site (not IEEE Xplore)
to submit to a conference
For complete
information, see the Call
for Papers for the
conference in question.
Each IEEE sponsored
conference has its own
requirements for publishing.
IEEE Author Guide Always Available
 Authors learn how
to prepare, write,
and submit quality
technical articles
 Can be downloaded
 Includes embedded
links to
information, forms,
etc.
For more information or to
download: https://www.ieee.org/pub
lications_standards/publications/aut
hors/publishing_benefits/index.html
?WT.mc_id=pb_ben_pub
Free Authorship Videos on IEEE.tv
Speaker: Professor Saifur
Rahman from Virginia Tech (VP
of Pubs for IEEE’s Power &
Energy Society)
https://ieeetv.ieee.org/ieeetv-
specials/how-to-publish-a-
technical-paper-with-ieee-part-
1-overview-publishing-options-
from-ieee
IEEE Author Center: ieeeauthorcenter.ieee.org
IEEE Conference Search and Calls for Papers:
ieee.org/conferences_events/index.html
IEEE Xplore: ieeexplore.ieee.org
IEEE Xplore information, training and tools:
www.ieee.org/go/clientservices
IEEE Journal Citation reports:
www.ieee.org/publications_standards/publications/journmag/
journalcitations.html
Key sites to remember
Abstract & Indexing services discoveryservices@ieee.org
Copyright policies copyrights@ieee.org
Permissions and reuse pubs-permissions@ieee.org
Posting articles in repositories copyrights@ieee.org
Preparing figures graphics@ieee.org
Reprints reprints@ieee.org
Status report on article in production Publication editor or trans@ieee.org
Subscriptions customer-service@ieee.org
Contacts for Author Questions
To Sum Up…
 Journal or Conference? Consult the Publication Recommender:
publication-recommender.ieee.org/home
 DO NOT submit to multiple publications at once
 Keep your writing clear and concise
 Use images, charts, and graphs to illustrate your research and
methodology
 Open Access homepage: open.ieee.org
 Register for your free ORCiD ID: https://orcid.org
 Leverage the features of IEEE Xplore and the free IEEE Xplore Personal
Account to help you during your literature review
 Author Center: ieeeauthorcenter.ieee.org
 Questions? Need help? Contact the Editor in Chief early and often!
Paul Canning: p.canning@ieee.org
IEEE Regional Sales Manager: Europe, Middle East, Africa,
Latin America
Office: +1 773-697-4079 Mobile: +1 732-688-0234
Michael Shapiro: m.shapiro@ieee.org
Client Services Manager: Latin America, Western Canada,
Alaska, Washington State
+1 206-466-6196
www.ieee.org/go/clientservices
Thank you!

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Workshop IEEE na USP – Como aumentar o impacto de suas pesquisas e publicações

  • 1. Paul Canning IEEE Regional Sales Manager p.canning@ieee.org How to Get Published with the IEEE June 2018
  • 2. Why we are here today Support the IEEE mission: “Advancing Technology for Humanity”  Enhance your ability to develop high- quality scholarly research papers  Advance careers of engineers and researchers  Help authors share and disseminate critical information and emerging innovations with a global community  Assist authors in selecting the best outlet for their research
  • 3. Topics Covered in Today’s Workshop 1. Publishing choices 2. Choosing an Audience 3. Paper Structure 4. Ethics 5. Where to Publish 6. Open Access 7. Impact Factor 8. Next Steps & Resources Choices Structure Audience Ethics Open Access Publish Impact Factor Next Steps
  • 5. IEEE Journal or IEEE Conference? A journal article is a fully developed presentation of your work and its final findings  Original research results presented  Clear conclusions are made and supported by the data  IEEE Journals highly cited in US and European patents A conference article can be written while research is ongoing  Can present preliminary results or highlight recent work  Gain informal feedback to use in your research  Conference articles are typically shorter than journal articles, with less detail and fewer references  Per IEEE Policy, you must present your article at a conference, or risk suppression in IEEE Xplore indexing
  • 6. Publication Types  Letters: brief articles, fast publication  Journals and Transactions: full- length research articles  Magazines:  Feature articles: peer-reviewed, typically have fewer equations and references than a journal article  Columns such as editorials and society news are not reviewed
  • 8. What IEEE editors and reviewers are looking for  Appropriate content, in scope and level  Clearly written original material addressing a new and important problem  Could be extension of previously published work  Valid methods and rationale  Illustrations, tables, and graphs supporting the text  Current and relevant references to the subject
  • 9. How does the review process work?  Editor-in-Chief gets the paper after it goes through content match check (iAuthenticate) and “banned author” check  If the paper is in scope for the journal, it is assigned to an editor (associate editor)  Editor assigns the paper to five or more reviewers  Reviewers send their comments back to the editor  Editor makes a recommendation to the EIC as follows  Accept  Revise & Resubmit  Reject  The EIC makes the final decision and informs the corresponding author
  • 10. Example of one journal’s review process IEEE Transactions on Information Technology in Biomedicine
  • 11. Why IEEE editors and reviewers reject papers  Content is not a good fit for the publication  Serious scientific flaws:  Inconclusive results or incorrect interpretation  Fraudulent research  It is poorly written or quality is not good enough for journal  The work does not address a big enough problem or advance the scientific field  The work was previously published  Work was submitted to multiple publications  Reviewers have misunderstood the article Refer to the IEEE guide on ethical publishing: https://www.ieee.org/publications_standards/publications/authors/plagiarism_and_m ultiple_submissions.pdf
  • 13. Elements of a manuscript Title Results/Discussions/Findings Abstract Keywords Introduction Methodology References Conclusion
  • 14. Title An effective title should…  Answer the reader’s question: “Is this article relevant to me?”  Grab the reader’s attention  Describe the content of a paper using the fewest possible words  Is crisp, concise  Uses keywords  Avoids jargon Good Title Bad Title vs
  • 15. Title Dos and Don’ts A better approach of managing environmental and energy sustainability via a study of different methods of electric load forecasting VS A Human Expert-based Approach to Electrical Peak Demand Management
  • 16. Abstract  “Stand alone” condensed version of the article  No more than 250 words  Uses keywords and index terms Why you did it Why they’re useful & important & move the field forward What you did How the results were useful, important & move the field forward
  • 17. Abstract Dos and Don’ts The objective of this paper was to propose a human expert-based approach to electrical peak demand management. The proposed approach helped to allocate demand curtailments (MW) among distribution substations (DS) or feeders in an electric utility service area based on requirements of the central load dispatch center. Demand curtailment allocation was quantified taking into account demand response (DR) potential and load curtailment priority of each DS, which can be determined using DS loading level, capacity of each DS, customer types (residential/commercial) and load categories (deployable, interruptible or critical). Analytic Hierarchy Process (AHP) was used to model a complex decision-making process according to both expert inputs and objective parameters. Simulation case studies were conducted to demonstrate how the proposed approach can be implemented to perform DR using real-world data from an electric utility. Simulation results demonstrated that the proposed approach is capable of achieving realistic demand curtailment allocations among different DSs to meet the peak load reduction requirements at the utility level. vs This paper presents and assesses a framework for an engineering capstone design program. We explain how student preparation, project selection, and instructor mentorship are the three key elements that must be addressed before the capstone experience is ready for the students. Next, we describe a way to administer and execute the capstone design experience including design workshops and lead engineers. We describe the importance in assessing the capstone design experience and report recent assessment results of our framework. We comment specifically on what students thought were the most important aspects of their experience in engineering capstone design and provide quantitative insight into what parts of the framework are most important.
  • 18. Generally known information about the topic Prior studies’ historical context to your research Your hypothesis and an overview of the results How the article is organized Introduction  A description of the problem you researched  It should move step by step through:  The introduction should be:  Specific, not too broad or vague  About 2 pages
  • 19. Methodology  Problem formulation and the processes used to solve the problem, prove or disprove the hypothesis  Use illustrations to clarify ideas and support conclusions Tables Present representative data or when exact values are important to show Figures Quickly show ideas/conclusions that would require detailed explanations Graphs Show relationships between data points or trends in data Fig. A
  • 20. Results/discussion Demonstrate that you solved the problem or made significant advances Results: Summarizes the Data  Should be clear and concise  Use figures or tables with narrative to illustrate findings Discussion: Interprets the Results  Why your research offers a new solution  How can it benefit other researchers professionals Discussion Results
  • 21. Conclusion  Explain what the research has achieved  As it relates to the problem stated in the Introduction  Revisit the key points in each section  Include a summary of the main findings and implications for the field  Provide benefits and shortcomings of:  The solution presented  Your research and methodology  Suggest future areas for research
  • 22. References  Support and validate the hypothesis your research proves, disproves or resolves  There is no limit to the number of references  But use only those that directly support your work (about 30)  Ensure proper author attribution  Author name, article title, publication name, publisher, year published, volume and page number, Digital Object Identifier (DOI) Properly cited material
  • 24. Types of misconduct A financial or other relationship with the publication at odds with the unbiased presentation of data or analysis Copying another person’s work word for word or paraphrasing without proper citation Must be given if you use another author’s ideas in your article, even if you do not directly quote a source  Include any and all who have made a substantial intellectual contribution to the work  Do not include minor contributors Conflict of Interest Plagiarism Author Attribution Author involvement/ contributions
  • 25. Ethical publishing • Avoid plagiarism  Cite and separate verbatim copied material  Paraphrase other’s text properly, and include citation  Credit any ideas from other sources  Familiarize yourself with IEEE Policies • Author must submit original work that:  Has not appeared elsewhere for publication  Is not under review for another publication  Cites previous work  Indicates how it differs from previously published work  Authors MUST inform the editor when submitting previously published work Refer to our Tips Sheet https://www.ieee.org/publications_st andards/publications/authors/plagiari sm_and_multiple_submissions.pdf
  • 27. Traditional Journals: Users/Libraries pay for access Open Access Journals: Author pays, free download Hybrid Journals: Most articles traditional, some are open access (author preference)
  • 28. Open Access with IEEE Hybrid  100+ well-established IEEE publications Topical Journals  IEEE Journal of the Electron Devices Society  IEEE Journal of Translational Engineering in Health and Medicine  IEEE Power and Energy Technology Systems Journal  IEEE Photonics Journal  IEEE Journal on Exploratory Solid-State Computational Devices and Circuits Multidisciplinary  IEEE Access
  • 29. Open Access: Emerging Trends  EU preference is for Open Access: green or gold OA is acceptable  Open Access deposit accounts gaining traction across EU to help students fund their work  Authors can now add Funding Agency field to their published work  Search by Funding Agency field in Advanced Search Resources:  IEEE Open site: open.ieee.org  Green OA posting policy: https://www.ieee.org/publications_standards/publications/rights/paperversionpolic y.html  IEEE Access homepage: ieeeaccess.ieee.org  OA license options: https://www.ieee.org/publications_standards/publications/oa_license_options.pdf
  • 31. Are we depending too heavily on Impact Factors? Journal’s reputation in the community is important For new and lesser known journals, look at the reputation of the editorial board Look at the number of downloads, as IEEE uses this for revenue distribution Are patent citations present? IEEE includes these in Xplore
  • 33. First Steps Your research problem must contribute new and important knowledge to your field  Conduct a Literature Review  Take Notes & Keep Track  Gather References & Citations  Draft an Outline
  • 34. Tools to start your literature review  Full-text databases  IEEE Xplore®  Other relevant scientific publishers  Abstracting and Indexing databases  Web of Science  Scopus  For more resources, contact your library
  • 38. Re-sort results to find new or highly- cited papers
  • 39. Most cited – by papers or patents
  • 40. Once you know key authors, find articles by that person
  • 41. Helpful Tips on searching IEEE Xplore®  Target specific publications once you’ve found the right focus  Use “Advanced Search” or “Command Search” for multi-field or more complex searches  Full-text search  Boolean operators  Phrase nesting  Proximity searching  Use a Personal Account to stay organized while doing literature searches
  • 42. First Steps  Conduct a Literature Review  Take Notes & Keep Track  Gather References & Citations  Draft an Outline
  • 43. Create a Free Personal Account  Personalization features, such as search preferences, search history and search alerts  Select “Create Account link on the top of any IEEE Xplore page  Registration is easy! Fill out your First Name, Last Name and email address  Your username is your email address
  • 44. Personal Account Benefits Saved Search Alerts: Stay up-to-date with the latest research by saving your search. IEEE will notify you when new articles of interest are available. Table of Contents Alerts: Sign up to receive an email when a new journal or magazine in your area of interest has been posted online. Search History: Search history allows you to record your 50 most recent searches for later viewing and create more complex searches by combining searches. Turn on the search history recording feature in your preferences. Search Preferences: Designate what you want to search and how you want your search results displayed in IEEE Xplore by setting search preferences.
  • 45. Personal Account: Set Preferences
  • 46. Keep Track & Combine Searches: Search History
  • 47. Stay Current: Saved Search Alerts
  • 49. First Steps  Conduct a Literature Review  Take Notes & Keep Track  Gather References & Citations  Draft an Outline
  • 50. Ways to use references and citations One paper’s reference list can be a gateway to a second set of relevant articles during your literature search You must cite references in your paper to support your research
  • 51. Find “Cited By” documents: Papers or Patents
  • 53. Citation Map: See References & Citing Documents in One View
  • 55. Final Steps Find the right publication and submit your paper  Locate IEEE Author Tools  Identify relevant journals  Browse conference calls for papers  Submit your paper
  • 57. Article Templates  Word and LaTeX  Quickly and easily format article for submission  A properly formatted article can:  Get through the review process faster  Require fewer stylistic edits  Reduce risk of rejection  Reduce reviewer fatigue
  • 58. Author and Editor Newsletters  Monthly distribution  75k+ subscribers, few unsubscribers  Author toolbar at the right of every issue  Sign up at http://ieeeauthorcenter.ieee.org
  • 59. Author Lab in IEEE Collabratec: Additional support and help
  • 60. Benefit of IEEE Collabratec: Free Overleaf account Collaborative writing and publishing tools
  • 61. Final Steps Find the right publication and submit your paper  Locate IEEE Author Tools  Identify relevant journals  Browse conference calls for papers  Submit your paper
  • 63. Or, use Journal home pages in IEEE Xplore®
  • 64. Final Steps Find the right publication and submit your paper  Locate IEEE Author Tools  Identify relevant journals  Browse conference calls for papers  Submit your paper
  • 66. Final Steps Find the right publication and submit your paper  Identify relevant journals  Browse conference calls for papers  Submit your paper
  • 67. FIRST: Identify yourself with ORCID ORCID is a unique, persistent identifier which helps authors:  Ensure work is discoverable and connected to them throughout career (including moves and name changes)  Minimize time spent entering repetitive information for manuscript submissions and grant applications  Eliminate name ambiguity and ensure proper attribution IEEE requires ORCIDs for all corresponding authors More info at www.orcid.org
  • 68. Journal paper submission is easy through IEEE Xplore Click “Submit a Manuscript” Follow the prompts to set up an account
  • 69. To submit an article, follow the on-screen directions 1 Type, Title & Abstract 2 Attributes / Keywords
  • 70. Use conference site (not IEEE Xplore) to submit to a conference For complete information, see the Call for Papers for the conference in question. Each IEEE sponsored conference has its own requirements for publishing.
  • 71. IEEE Author Guide Always Available  Authors learn how to prepare, write, and submit quality technical articles  Can be downloaded  Includes embedded links to information, forms, etc. For more information or to download: https://www.ieee.org/pub lications_standards/publications/aut hors/publishing_benefits/index.html ?WT.mc_id=pb_ben_pub
  • 72. Free Authorship Videos on IEEE.tv Speaker: Professor Saifur Rahman from Virginia Tech (VP of Pubs for IEEE’s Power & Energy Society) https://ieeetv.ieee.org/ieeetv- specials/how-to-publish-a- technical-paper-with-ieee-part- 1-overview-publishing-options- from-ieee
  • 73. IEEE Author Center: ieeeauthorcenter.ieee.org IEEE Conference Search and Calls for Papers: ieee.org/conferences_events/index.html IEEE Xplore: ieeexplore.ieee.org IEEE Xplore information, training and tools: www.ieee.org/go/clientservices IEEE Journal Citation reports: www.ieee.org/publications_standards/publications/journmag/ journalcitations.html Key sites to remember
  • 74. Abstract & Indexing services discoveryservices@ieee.org Copyright policies copyrights@ieee.org Permissions and reuse pubs-permissions@ieee.org Posting articles in repositories copyrights@ieee.org Preparing figures graphics@ieee.org Reprints reprints@ieee.org Status report on article in production Publication editor or trans@ieee.org Subscriptions customer-service@ieee.org Contacts for Author Questions
  • 75. To Sum Up…  Journal or Conference? Consult the Publication Recommender: publication-recommender.ieee.org/home  DO NOT submit to multiple publications at once  Keep your writing clear and concise  Use images, charts, and graphs to illustrate your research and methodology  Open Access homepage: open.ieee.org  Register for your free ORCiD ID: https://orcid.org  Leverage the features of IEEE Xplore and the free IEEE Xplore Personal Account to help you during your literature review  Author Center: ieeeauthorcenter.ieee.org  Questions? Need help? Contact the Editor in Chief early and often!
  • 76. Paul Canning: p.canning@ieee.org IEEE Regional Sales Manager: Europe, Middle East, Africa, Latin America Office: +1 773-697-4079 Mobile: +1 732-688-0234 Michael Shapiro: m.shapiro@ieee.org Client Services Manager: Latin America, Western Canada, Alaska, Washington State +1 206-466-6196 www.ieee.org/go/clientservices Thank you!

Editor's Notes

  1. The review process is straight forward starting with the receipt of the paper and ending with the review decision. For fully OA topical journals and hybrid journals, the review process allows for some engagement between reviewer comments and author to improve the paper. Once again, a more novice author may benefit from a more interactive review process. The IEEE peer review process is designed to ensure the high quality of every article submitted to and published by IEEE. Exact steps in the review process vary slightly by publication. The author can track progress of the review through ScholarOne Manuscripts for most publications.
  2. Presenters should insert an example of a result/discussion/findings within box provided.
  3. Presenters should insert an example of properly cited material in the box provided.
  4. Avoiding misconduct is important to the IEEE quality and brand and should be addressed with audience.
  5. Ethical publishing should also be addressed with audience ~ focus should be on IEEE quality standards and the brand.
  6. The IEEE Author Digital Toolbox contains tools and information to ensure that you get all the information you need to prepare your manuscript for publication. The IEEE Style Manual provides editorial guidelines for all IEEE transactions, periodicals, and letters. There is also a tool for validating references, an IEEE PDF Checker, and the IEEE Editing Assistance program to refine the use of English in your manuscript, along with other information. Templates and instructions for how to prepare articles are included for all IEEE periodicals and transactions. You will also find tips for how to prepare multimedia materials for publication. The IEEE Author Digital Toolbox also contains information about submitting articles, the article proof review process, and ordering reprints.
  7. The IEEE Author Digital Toolbox contains tools and information to ensure that you get all the information you need to prepare your manuscript for publication. The IEEE Style Manual provides editorial guidelines for all IEEE transactions, periodicals, and letters. There is also a tool for validating references, an IEEE PDF Checker, and the IEEE Editing Assistance program to refine the use of English in your manuscript, along with other information. Templates and instructions for how to prepare articles are included for all IEEE periodicals and transactions. You will also find tips for how to prepare multimedia materials for publication. The IEEE Author Digital Toolbox also contains information about submitting articles, the article proof review process, and ordering reprints.
  8. The IEEE Author Digital Toolbox contains tools and information to ensure that you get all the information you need to prepare your manuscript for publication. The IEEE Style Manual provides editorial guidelines for all IEEE transactions, periodicals, and letters. There is also a tool for validating references, an IEEE PDF Checker, and the IEEE Editing Assistance program to refine the use of English in your manuscript, along with other information. Templates and instructions for how to prepare articles are included for all IEEE periodicals and transactions. You will also find tips for how to prepare multimedia materials for publication. The IEEE Author Digital Toolbox also contains information about submitting articles, the article proof review process, and ordering reprints.
  9. The IEEE Author Digital Toolbox contains tools and information to ensure that you get all the information you need to prepare your manuscript for publication. The IEEE Style Manual provides editorial guidelines for all IEEE transactions, periodicals, and letters. There is also a tool for validating references, an IEEE PDF Checker, and the IEEE Editing Assistance program to refine the use of English in your manuscript, along with other information. Templates and instructions for how to prepare articles are included for all IEEE periodicals and transactions. You will also find tips for how to prepare multimedia materials for publication. The IEEE Author Digital Toolbox also contains information about submitting articles, the article proof review process, and ordering reprints.
  10. http://ieeeauthorcenter.ieee.org/create-your-ieee-article/use-authoring-tools-and-ieee-article-templates/ieee-article-templates/
  11. Direct authors to sign up on the IEEE Author Center site (http://ieeeauthorcenter.ieee.org/)
  12. Another offering in Collabratec is the AuthorLab, which is a community specifically for journal authors. It is free to join and is a great place to ask questions about authoring and the production process. It is moderated by several IEEE staff and contains thousands of researchers interested in publishing. We try to seed it with questions or useful information a few times a week. 4500 users in the AuthorLab, which is up 19% from when I started moderating the group six weeks ago.
  13. Animated slide. Overleaf is a third-party cloud-based scientific authoring platform based on LaTeX. LaTeX is a document preparation and markup language that handles equations and math better than word processing programs like Microsoft Word so LaTeX is popular in the subject areas covered by IEEE, although Overleaf as a specific LaTeX editor is less well-known. Authors in Collabratec can create LaTeX files or work with their co-authors on these files in real time via Overleaf, just like they can work on a Word doc together via Microsoft. Collabratec users get a free Overleaf Pro account, which offers additional storage and unlimited users. LaTeX templates for IEEE periodicals are easily available in Overleaf.
  14. The IEEE Author Digital Toolbox contains tools and information to ensure that you get all the information you need to prepare your manuscript for publication. The IEEE Style Manual provides editorial guidelines for all IEEE transactions, periodicals, and letters. There is also a tool for validating references, an IEEE PDF Checker, and the IEEE Editing Assistance program to refine the use of English in your manuscript, along with other information. Templates and instructions for how to prepare articles are included for all IEEE periodicals and transactions. You will also find tips for how to prepare multimedia materials for publication. The IEEE Author Digital Toolbox also contains information about submitting articles, the article proof review process, and ordering reprints.
  15. Animated slide. The Publication Recommender helps authors discover which IEEE periodical and/or conference best fits the scope and content of their research. Authors can enter keywords or an entire abstract into the tool, decide whether they want to publish in a periodical, a conference proceeding, or both, and then they receive a list of recommendations. Clicking on a recommended publishing outlet opens a popup window with more information on the publication and a link directly to the submission site. http://publication-recommender.ieee.org/home
  16. To find a periodical on IEEE Xplore, you can browse by title or you can narrow the periodicals by topic.
  17. The IEEE Author Digital Toolbox contains tools and information to ensure that you get all the information you need to prepare your manuscript for publication. The IEEE Style Manual provides editorial guidelines for all IEEE transactions, periodicals, and letters. There is also a tool for validating references, an IEEE PDF Checker, and the IEEE Editing Assistance program to refine the use of English in your manuscript, along with other information. Templates and instructions for how to prepare articles are included for all IEEE periodicals and transactions. You will also find tips for how to prepare multimedia materials for publication. The IEEE Author Digital Toolbox also contains information about submitting articles, the article proof review process, and ordering reprints.
  18. The IEEE Author Digital Toolbox contains tools and information to ensure that you get all the information you need to prepare your manuscript for publication. The IEEE Style Manual provides editorial guidelines for all IEEE transactions, periodicals, and letters. There is also a tool for validating references, an IEEE PDF Checker, and the IEEE Editing Assistance program to refine the use of English in your manuscript, along with other information. Templates and instructions for how to prepare articles are included for all IEEE periodicals and transactions. You will also find tips for how to prepare multimedia materials for publication. The IEEE Author Digital Toolbox also contains information about submitting articles, the article proof review process, and ordering reprints.
  19. Open Researcher and Contributor ID. IEEE journals on the ScholarOne submission system will be able to connect their existing ORCID or create a new one right in the submission process. Orcid.org
  20. The submission process is easy through IEEE Xplore. To submit an article to an IEEE periodical or transaction, go to that publication’s homepage in IEEE Xplore. Click on “Submit a Manuscript” and follow the prompts to set up an account.
  21. Now you are in the author center. To submit an article, follow the on-screen directions through the process. The progress bar on the side of the page shows when each step of the submission process is complete. The IEEE ScholarOne author center will guide you through seven steps to submission. The first two are: Type, Title & Abstract, Attributes/Keyword selection
  22. Unlike periodicals that are managed by IEEE, the process for submitting papers to IEEE sponsored conferences varies from conference to conference.   For complete information, please see the “Call for Papers” for the conference(s) in question. There you will find information about submission and review dates, acceptable formats for submission, and presentation requirements for accepted papers. To search for a specific conference, go the main Conferences & Events page on ieee.org.
  23. Authors are able to learn about authorship and how to prepare, write, and submit quality technical articles. The guide can be downloaded, and it includes embedded links to more information, forms, etc.