Tidal Wave 2016 Social Conference

1. Logistics Committee
Oversea the event
from start to finish
Generate the budget,
Appoint committee
chairs, Determine the
theme, Maintain
communication with
staff
14 members to head all
following committees

2. Corporate Relations -
Sponsorship Committee
Help raise the seed
money for the event
Identify potential
sponsors/donors: Corp &
Individual, Possible
benefits for sponsors,
Deliver the promised
benefits to sponsors, Draft
strategy for acquiring
sponsors, Understand
traditional giving cycle of
your target sponsor
6
members

3. Volunteer Committee
Recruits and
energizes
volunteers for all
committee’s
Work with all
committee’s, Identify
volunteer needs for each
committee, Communicate
regularly with Volunteers,
Delegate tasks on day of
event
8 members

4. Media/PR Committee
Promotes
the event
Decide how the event is
going to be promoted,
Identify media sponsors,
Work with Corporate
Relations/Sponsorship
Committee re: press
release, Communicate
thoroughly through
various methods – TV,
print, radio, web, email,
social media, Spreading
the word out about the
event
6-8 members

5. Prize Committee
Locate and
obtain
prizes for
the event
Work with Sponsorship
Committee, Plan award
ceremony for prize
distribution & sponsorship
acknowledgements
6 members

6. Emergency Committee
To be on standby in
case of no shows
Be able to cover different
areas of the event in case
of a no show or other
emergency so we aren’t
left without proper
coverage
3 members

7. Decorations
Committee
Determines
necessary
decorations based
on theme
Work with Logistics &
Invitations committee,
setting up decorations,
table setups, place cards,
seating
8 members

8. Event Planner
Planning,
coordination with
volunteers, vendors,
businesses, and
other personnel in
order to setup and
execute a successful
function.
Organize a function that is
a positive experience for
all attendees and makes
the attendees feel good
about the organization,
organizers and charity –
work with all committee
members
1 person

9. Budgeting/ Donations
Committee
Working with a
budget for the
event
Work with Logistics
Committee, Return on
Investment, Watch ROI,
Getting free things,
Solicitation letters, Work
with Sponsorships
8 members

10. Menu Committee
Responsible for the
menu for the event
Work with Logistics
Committee, work with
caterer on food and drink
choices
4 members

11. Security Committee
Help keep things
under control
Work with all committees,
Keep people safe,
Maintaining order during
and after the event, extra
security for the auction
items and donations
10 members

12. Guest/VIP Committee
To be in charge of
guests and VIP’s to
make sure they
have a great
experience
Sign up new members,
Pre-registration,
Admission/Pricing
Strategies, Check-
in/Registration, Check out,
Seating, Hire a
photographer, hand out
gift bags from sponsors
12 members

13. Invitations Committee
Overseas all aspects
of the invitations
Work with the Logistics
Committee, Designing the
invitations, Mailing the
them out, Sending out
follow up and thank you
cards
5 member

14. Entertainment/Program
Committee
Determines and
contracts
entertainment and
how the event is
going to go
Work with the logistics
committee, Selecting
entertainment, Emcee,
Guest Speaker, and a
Auctioneer for the event,
Work with a lighting,
audiovisual, and sound
crew.
10 member

15. Staffing Committee
Provide bodies
where needed
during the event
Valet, Ushers, Servers,
Hosts & other misc staff
50 members

16. Set up/Tear Down
Committee
Set up & Tear down
the event
Responsible for setting up
the entire event and
tearing it down when
finished
5 members