1. Lina Terranova
Summary
Executive Assistant professional with high level of maturity and solid work ethic. Strong organizational and interpersonal skills.
Extensive experienced working with senior level executives in pharmaceutical industries and business owners. Highly reliable in the
management of confidential data. Proven team player. Skilled in supervising, problem solving and acting as a liaison. Interacts with all
levels of the organization and adapts quickly in fast paced environments.
Professional Experience
Baxalta
650 East Kendall St., Cambridge, MA 02142
Senior Executive Assistant to VP & Global Therapeutics Head, Oncology August 24, 2015 – Present
• Create/prepare correspondence and complex presentations. Develop and maintain database/spreadsheets.
• Conduct Internet research and manage internal web site.
• Coordinate domestic and international travel arrangements for a heavily travelled executive.
• Coordinate schedules and assist in managing time of others.
• Coordinate offsite team building meetings and events (travel, hotel accommodation, dinner venues, entertainment, meeting space,
agenda, presentation, etc.)
• Input and track monthly department budget. Prepare expense reports, and manage department credit line for purchases. Apply and
implement internal policies and also provided training as needed
• Provide dedicated support to one or more professionals with exposure to confidential/sensitive information. Global interaction and
exposure to senior levels of the organization and external customers.
• Involvement with project management/event coordination.
• Responsible for timekeeping coordination and analysis
• Manage staffing activities to include interviewing, onboarding and transfers
Sanofi
500 Kendall St., Cambridge, MA 02142
Executive Assistant to VP of Corporate Strategy & Emerging Opportunities March 2, 2015 – August, 14, 2015
• Provide direct support to the VP of Corporate Strategy and assistance to other VP & and Director level team members
• Calendar management, scheduling and meeting planning
• Coordinating high volume domestic and international travel
• Preparing and submitting expense reports
• Maintain a high level of discretion and confidentiality
• High level of interaction with colleagues in Paris, coordinating schedules and meetings
Sanofi Oncology (formerly known as sanofi-aventis)
Executive Assistant to VP of Strategy & Portfolio Management & Team of 10 September, 2010 – March 2, 2015
• Provide administrative assistant support to the VP of S&PM and other VP & Director level team members
• Calendar management, scheduling and meeting planning, records organization and maintenance
• Records, transcribes and distribute minutes of meetings monthly
• Proactively handle all international and domestic travel arrangements and logistics
• Organize conference meetings/trips i.e., ASH, ASCO, AACR, and LTM
• Prepare and submit expense reports for team in a timely manner, orders office supplies for department
• Coordinate and schedule conference rooms for special events, order catering for lunches, dinners, etc.
• Track and submit invoices from consultants through Catalyst systems, enter contracts into NEXT systems for approval process
• Manage the S&PM, and other oncology eRooms
• Interact with external Oncology Partners
• Maintain a high degree of discretion, tact and confidentiality
• Track and maintain databases for S&PM & Alliance Management team
• Track vacation and personal time for team, attend focus groups and culture circle
• Involved with the interviewing process with potential new the new hiring of Administrative Assistants
• Participate in the training of new hires to ensure they are up to speed on policy as well as day to day administrative support needs for
the C-Level managers in which they support
• Head up monthly meetings that all mid-level administrative assistants must attend to go over performance and ways in which they
can better do their jobs and also make recommendations on areas of improvements as well as training programs
Schering-Plough Research Institute September, 2005 – September, 2010
320 Bent St., Cambridge, MA 02139
Executive Assistant to the Group V.P. & Site Head
• Provide administrative assistant support to the Cambridge Site Head , his direct reports and other scientific staff
2. • Includes disposition of all internal and external correspondence and reports, scheduling and meeting planning, records organization
and maintenance, arranging travel and itineraries
• Respond to inquiries and routing information and calls to appropriate staff, Perform special projects as required
• Interact with senior executives and support staff all levels through our New Jersey Corporate Office
• Maintain a high degree of discretion, tact and confidentiality
• Managed administrative staff of 2, includes; interviews, hiring, disciplinary actions if necessary, and provided training
• Managed the day to day work load ensuring that the job was being done to specifications as well as making recommendations for any
changes that may improve the day to day work flow efficiency
• Met with each administrative assistant on a weekly basis to provide performance reviews as well as coaching and leadership
• Track and maintain database for all scientist and chemist lab notebooks
• Track vacation schedule for the entire Cambridge site (90-employees)
• Organized and planned company move to a new location
The Boston Company, (Mellon Financial) May, 2005 – September, 2005 (Contract)
One Boston Place, Boston, MA 02108
Client Service & Sales Associate
• Prepare daily, weekly, monthly, and quarterly portfolio & related reports for managers, clients, and consultants
• Prepare client-meeting materials, update and maintain client files, research pieces, and databases
• Respond to client requests for information
• Research and resolve problems (such as trade or billing issues)
• Provide back-up support to other Client Service Associates, provide admin support to Relationship Managers as necessary
Cardoso Electrical Services, Inc. January, 2003 – May, 2005
375 Riverside Avenue, Medford, Massachusetts
Executive Administrative Assistant to Owner
• Responsible for the administrative and daily operational support for the office
• Compose, type and edit office correspondence
• Direct incoming calls, researching and resolving client inquires
• Maintain company database and calendar
• Trained and managed administrative staff for company. Reviewed talent monthly both permanent and temporary help.
• Coordinate and maintain all human resource information for new employees, includes advertising, reviewing
and selecting resumes and interviewing candidates
• Process weekly payroll
• Implement and maintain company vehicle insurance, worker’s compensation and liability insurance
• Maintain all company accounting information on QuickBooks, including reconciling bank statements
• Negotiate vendor contracts
Harvard Clinical Research Institute November 2002 – January 2003 (Contract)
930 Commonwealth Ave., Boston, Massachusetts
Executive Assistant to the Chief Scientific Officer
• Coordinated and edited the calendar of events for the various medical conferences
• Supported the activities of the Director as it relates to new business clients
• Coordinated corporate sponsor meetings including travel itineraries, hotel reservations, travel arrangements, catering and flight
information. Assisted sponsors in acquiring any audio visual or special need items
• Requested Dr. Kuntz’ reimbursements from sponsors and kept a detailed record of all monies received
• Composed correspondence, faxes, and memoranda
Meridien Research Inc. August 1999 – March 2002
2020 Commonwealth Ave., Newton, Massachusetts
Executive Assistant/Office Manager
• Provided complete administrative support for two executive co-founders
• Managed incoming and outgoing mail, including postage meter
• Maintained daily calendars, scheduling appointments, and arranging travel
• Managed the process of printing, mailing and posting completed research to the Meridien Research website
• Composed typed and edited office correspondence
• Maintained all office equipment (including copier, fax machine, binding equipment, etc.)
• Produced PowerPoint presentations
Cambridge Technology Center March, 1996 – August 1999
3 Cambridge Center, Cambridge, Massachusetts
Executive Secretary
• Provided comprehensive administrative support to a diverse group of five executives including the Director and Associate Director in
a busy consulting firm
3. • Generated, edited, and proofread classified reports and correspondence of a confidential nature with efficiency
• Developed and produced presentations for clients and top level Management
• Scheduled and coordinated international and domestic meetings
• Maintained confidential personnel and salary records
• Prepared invoices for prompt distribution to tenants and customers
Fleet Investment Services March 1995 - March 1996
75 State Street, Boston, Massachusetts
Division Sales Assistant to the Senior Vice President and General Manager
• Provided administrative and secretarial support
• Interacted with high level clients and prospects
• Coordinated special events for Private Banking and other departments through corporate affairs, allocated
special event tickets to various departments and kept track of attendees and guests through database
• Worked closely with the Executive Vice President in preparing all presentations for meetings
• Prepared travel expense forms for SVP and sales staff and made travel arrangements
• Developed and maintained various databases for tracking prospects/leads, referrals, special events, & budget expenses
AMR Research March 1991 - February 1995
2 Oliver Street, Boston, Massachusetts
Executive Assistant to the Director and Vice President of Sales
• Maintained Sales/Lead and Client Database
• Prepared and defined various types of contracts for new and renewal clients of AMR Services
• Consistently provided clients with timely research and documented inquiries
• Supervised assistants, delegated work assignments
Administrative Assistant to the Director of Client Services
• Provided administrative and secretarial support
• Interacted with clients, specifically senior level management from Fortune 250 firms assuring their service requirements were met
Education
Completed H&R Block Basic Tax Preparation Course (Received Certificate) (May, 1995)
Bunker Hill Community College - various courses leading towards an Associate in Business Administration
Skills
QuickBooks, Blackberry functions, Macintosh and IBM skills -- Microsoft Word 7.0, PageMaker, PMIS DB, Avenue DB,
Filemaker Pro, Access, Excel, PowerPoint, Adobe Acrobat, Adobe Framemaker, Delta Graph, Ami Pro, Lotus 1.2.3, Freelance
Graphics, Aldus PageMaker, Electronic Mail (both in Mac and IBM), CC:Mail, Microsoft Outlook, Lotus Notes, and Smart
Suite. Also expert with programs such as NEXT, TRACE, & CATALYST. Typing Skills - 75/80 wpm speak fluent Italian
Member of the ASG (Administrative Support Group) and ALT (Administrative Leadership Team)
The ASG represents the administrative support staff across Genzyme and Sanofi. The group aims to create an environment to collaborate
as team members who encourage the success of everyone. We are here to promote professional development and excellence in order to
expand our general business and technical knowledge. As a diverse group we are invaluable contributors to the company’s success. This
forum will allow each participant an opportunity to express and share their thoughts and concerns as well as innovate ideas in a supportive
environment.
The ALT represents a selected group that meets on a monthly basis to coordinate events, review ideas, and make decision on event
planning and speakers. The ALT committee includes members overseeing; Communication, Team Building, Professional Development,
Sharepoint, Fund Raising, Survey, ASG party committee and Genie page.
ASG Goals:
• Share challenges and solutions
• Exchange information relevant to your contributions at Sanofi-Genzyme
• Collaborate on cross organizational initiatives
• Identify training and career growth needs and request development resources
• Promote knowledge of current Sanofi-Genzyme policies & procedures
• Share knowledge of technical skills
• Introduce and assist in orienting and mentoring new administrative staff
