Suredatum ms seminar presentation 2015
•Download as PPTX, PDF•
1 like•485 views
Suredatum presentation at the ITAM Review Microsoft Licensing Seminar, London 17th Sep 2015
Recommended
Recommended
More Related Content
Similar to Suredatum ms seminar presentation 2015
Similar to Suredatum ms seminar presentation 2015 (20)
More from Martin Thompson
More from Martin Thompson (20)
Recently uploaded
Recently uploaded (20)
Suredatum ms seminar presentation 2015
- 1. Platinum Sponsor Microsoft License Pre-audit Healthcheck ITAM Review Microsoft Seminar, London 17th September 2015 Presented By: Piaras MacDonnell
- 2. Platinum Sponsor Why should I care? ITAM Review Microsoft Seminar, London 17th September 2015
- 3. Platinum Sponsor Will I get an audit? ITAM Review Microsoft Seminar, London 17th September 2015 35 54 61 65 72 76 80 20 30 40 50 60 70 80 90 2008 2009 2010 2011 2012 2013 2014 % Audit
- 4. Platinum Sponsor Are you ready for an audit? ITAM Review Microsoft Seminar, London 17th September 2015 Show of hands?
- 5. Platinum Sponsor Tools Help but not complete Solution ITAM Review Microsoft Seminar, London 17th September 2015
- 6. Platinum Sponsor Pre-audit Health Check Process ITAM Review Microsoft Seminar, London 17th September 2015 Gather Entitlement Gather Deployment Allocate Entitlement Update ELP Optimize Resolve Gaps Iterative Continuous Process
- 7. Platinum Sponsor Gather Entitlement ITAM Review Microsoft Seminar, London 17th September 2015 Gather POL Update (your) Effective Entitlement Reconcile to VLSC Resolve Omissions Update Entitlement DB Continuous Process
- 8. Platinum Sponsor Gather Deployment ITAM Review Microsoft Seminar, London 17th September 2015 Identify Sources Normalize Deployment Report Usage (CALs) Assign State Continuous Process
- 9. Platinum Sponsor Allocate Entitlement ITAM Review Microsoft Seminar, London 17th September 2015
- 10. Platinum Sponsor Update ELP ITAM Review Microsoft Seminar, London 17th September 2015
- 11. Platinum Sponsor Optimize Inefficiencies ITAM Review Microsoft Seminar, London 17th September 2015
- 12. Platinum Sponsor Gap Resolution Options ITAM Review Microsoft Seminar, London 17th September 2015 • Uninstall / Decommission • Consolidate • Optimize • Purchase – but on your terms
- 13. Platinum Sponsor Takeaways ITAM Review Microsoft Seminar, London 17th September 2015 • It’s about adding Process to your Tools • It’s an iterative process • Validate & Reconcile your sources of information • Start early before it’s an audit
- 14. Platinum Sponsor Are you STILL ready for an audit? ITAM Review Microsoft Seminar, London 17th September 2015
- 15. Platinum SponsorITAM Review Microsoft Seminar, London 17th September 2015 piaras.macdonnell@suredatum.com @PiarasMacDonnel #ITAMtips
Editor's Notes
- Good afternoon everyone, my name is Piaras MacDonnell from Suredatum and we help companies reduce their Microsoft license costs. My presentation today will focus on Microsoft License Pre-Audit Healthchecks. So what is that? It’s an internal audit you conduct BEFORE you receive that “letter” from Microsoft
- Why should I care? Although we’ll be focusing on audits today there are many reasons why you’d want to do a pre-audit healthcheck. Are we buying the right software (Enterprise, core based, CALs, etc)? Do we already have it (stock taking)? Are we using the software we already have? Today we’ll be focused on preparing for an audit but there are many benefits to doing regular health checks So will you get audited?
- Why you should care This is a summary of some research from Gartner tracking the frequency of vendor audits. As you can see it’s been increasing year on year until now the likely hood of an audit is around 70%. The lesson to take from this is that audits are no longer about compliance but are a Sales tool being used to generate a compelling event or a sense of urgency to purchase. Whether you have an EA, are about to make a significant purchase or have spent nothing in the last few years you are still an audit target.
- Let me have a show of hands Who here today thinks they are ready for a Microsoft audit? Do you have a plan to be ready for an audit? Is anybody here audit exempt?
- I am sure all of you here have SAM tools to support your business. Tools used correctly will help but they are not the complete solution. They are only as good as the data they hold. In your business today you have accounting systems that help you keep track of stock, invoices, payments, etc. These are regularly reconciled to ensure their accuracy. If there are gaps you track down the problem and resolve it. This is the same thing, just for Microsoft licensing. You must have the processes and other data sources to ensure your data is accurate and you are confident. It’s also worth noting that bad quality data in your tools can go against you in an audit as it’s a record of non-compliance should you receive a full audit.
- Pre-audit Health Check Process I’m going to go through the typical steps in a pre audit health check. The steps are: Gather Entitlement Gather Deployment Allocate Server Entitlement Update ELP Optimize Resolve Gaps It is important to remember that this is a iterative process, getting better each time you do it. It is also a continuous process as no organization’s IT remains static.
- Gather Proof of License Collect all the PoL that relate to your organizations Contracts, Agreements, invoices, emails to VAR or Account Manager. For OEM it might letters of confirmation Example: Purchases put through under a different SKU, only letter from VAR documented the process Update (your) Effective Entitlement This is your record of entitlement. It will change over time due to the impact of SA. e.g. Server 2008 R2 with SA becomes Server 2014 e.g. Purchase of Upgrades rather than new licenses Reconcile to VLSC / MLS This is Microsoft record of entitlement and you need to review this regularly as this is the starting point for an audit. Resolve Omissions Work with your LAR or Microsoft to update their records. The gathered POL becomes invaluable at this point. What ever happens get a response from Microsoft on any omissions. Updated Entitlement DB (or SAM Tool) You should flag this as reconciled (or not) and reference the evidence (POL, email, etc.) supporting it. What ever happens get a response from Microsoft on any Areas to pay attention too: Versioning & Downgrade Rights Software Assurance (SA) end dates Current entitlement Purchased Upgrades OEM 3rd Party Apps (bundles & embedded) Organization Change Decentralised Purchase Reconciliation
- Identify Sources Minimum Information needed: Desktop – installed s/w Servers – Installed s/w & h/w configuration (CPU, cores, etc) VMWare – VM to host mapping, hardware config, clustering, vMotion, etc Active Directory – devices and users Common Sources: SCCM, MS MAP,KACE, SNOW, etc. Also be manually prepared sheets Not just one Normalise Deduplication Apply downgrade rights Remove ‘noise’ patches, runtimes, etc. Consistent naming Deployment Report Desktop straight forward but server more complex due to virtualisation, core counts, etc. Often need to go outside tools or scripts to handle server deployment. No matter what the tool used it is recommended that you spot check this report. Usage (CALS) This is a complex area and a challenge for some tools. Examples SQL server or Exchange Enterprise Simple approach and the one that auditors start with is to get CALs for everyone in your organization. This process is about proving that not everyone needs a CAL for all products. Example: Where a few employees need access to the latest SQL server 2012, you don’t want to buy CALs for the entire organization Assign State The state directly impacts the license required Production QA Training Academic Dev Backup / DR Naming conventions help, as does a well maintained AD RISKS Desktop Deployment Risks Normalisation (dups, downgrades, etc) Edition mismatch with entitlement Multi installs Standard + Pro OS Upgrades CAL Deployment Risk Device verses User Exchange Enterprise Feature Exchange Active Sync / OWA Impact of server upgrade CAL’s less that total user count Server Deployment Risk Virtualisation vMotion Counting Serve Cores 4 core minimums Core factor Desktop Apps on Server Citrix and VDI SQL 2008 -> 2008 R2 Mixing SharePoint Enterprise Features Exchange, etc
- Allocating Entitlement Allocating desktop entitlement is relatively straight forward just be careful where you have device and user based license. Server entitlement is a complex process and as the licensing rules change so does the optimum deployment. The swings in the required license can be dramatic, 1+1=3 Factors that impact this are: Virtualization SA Status of server Version and Edition Clusters
- Update the ELP This all culminates in an Effective License Position (ELP). This report must cover ALL Microsoft products. It should show where the is over & under licensing. It will also indicate where you are likely to have a current or future risk. If anyone would like a sample please email me after.
- Optimize With your ELP you can now see areas to optimize how you are using your licenses. Examples: Dual installs of Office across an org after a company wide upgrade. When you do find an area for optimisation find the root cause and prevent it happening again. The standard areas for optimization are: Desktop Remove duplicate installs Reclaim unused installs Validate requirement for Pro verses Standard edition Validate requirement for expense products (visio, project, etc) Server Migrate Physical to Virtual Consolidate SQL to dedicates servers Validate requirement for Enterprise Features Remove Desktop apps VDI Enforce small security groups for access Multiple Profiles
- Gap Resolution Options There will be gaps, especially on the first pass. If you do it early, before an audit, you have the following options: Uninstall / Decommission Consolidate (move to VM or cluster) Optimize Purchase – but on your terms If you do need to purchase you can now do it on your terms, with discounts. Don’t Wait! If you received any notice from Microsoft you will have no other option but to purchase, on their terms
- Takeaways
- After hearing all that do you still feel you are ready for an audit?
- Thank you Any questions?