Atajos de teclado

1. Offi
c
e Accessrbihty / W
o
r
d / Keyboard shortcuts m W
o
r
d
Keyboard shortcuts i n Word
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Many users find that using a
n externa! keyboard with keyboard shortcuts fo
r Word helps them work more
efficiently. Far users with mobility a
r vision disabilities, keyboard shortcuts can b
e easier than using the
touchscreen, and are an essential eltemative t
o using a mouse.
Notes:
T
h
e shortcuts m t
be t
o
pic refer t
o the U
S keyboard layout. K
e
y
s fo
r other layouts rruqht n
o
t
correspond exactly t
o the keys o
n a U
S keyboard
A plus sign (-+-
) 1
n a shortcut m
e
a n
s that y
o
u n
eed t
o press mult1ple k
eys a
l t
he same time.
A comma sign L
l i
n a shortcut means that y
o
u n
eed t
o press multiple k
eys i
n order.
Windows macos iOS Android W
e
b
This article describes the keyboard shortcuts and function keys in Word fo
r Windows.
Notes:
To quickly fi
nd a shortcut i
n this article, y
o
u can u
se Search. Press Ctri+F, and then typeyour search
words.
l
f a
n acbon thal y
o
u use often does n
o
t have a shortcut k
ey
, you can r
ec
o
r
d a macro t
o cr
e
a
t
e one.
F
o
r instructions, g
o t
o (reate o
r run a macro o
r U
s
e a screen reader t
o create a mac
r
o i
n Word.
l
f yo
u a
r
e usmg Mcrosoft W
o
r
d Starter, be aware that n
o
t a
ll the features listed fo
r W
o
r
d a
r
e
supported m W
o
r
d Starter. Far more information about t
he features available 1
n W
o
r
d Starter, g
o
t
o W
o
r
d features that are not fully supported i
n W
o
r
d Starter.
Get these keyboard shortcuts i
n a W
o
r
d document a
t this link: W
o
r
d 2016 fo
r Windows keyboard
shortcuts.
I n t h i s topic

2. . Frequently used shortcuts
. Ribbon keyboard shortcuts
. Navigate the document
• Preview and print documents
. Select text and graphics
. Edit text and graphics
. Work with web content
. Work with tables
. Review a document
• Work with references, citations, and indexing
• Work with mail merge and fields
• Work with text in other languages
• Work with document vrews
• Use function k
e
y shortcuts
Frequently used shortcuts
This table shows the most frequently used shortcuts in Microsoft Word.
T
o do this
Open a document.
(reate a new document.
Save the document.
Clase the document.
Cut the selected content to the
Clipboard.
Press
Ctrl+O
Ctrl+N
Ctrl+S
Ctrl+W
Ctrl+X

3. Copy the selected content t
o the Ctrl+C
Clipboard.
Paste the contents o
f the Clipboard Ctrl+V
Select a
ll document content. Ctrl+A
Apply bold formatting t
o text. Ctrl+ B
Apply italic formatting t
o text. Ctrl+ 1
Apply underline formatting t
o text. Ctrl+U
Decrease the font size b
y 1 point Ctrl+ Left bracket ([)
lncrease the font size b
y 1 point. Ctrl+ Right bracket ())
Center the text. Ctrl+E
Align the text t
o the left Ctrl+ L
Align the text t
o the right. Ctrl+ R
Cancel a command. Ese
Lindo the previous action. Ctrl+Z
Redo the previous action, i
f Ctrl+Y
possible.
Adjust the zoom magnification. Alt+W, Q
, then use the Tab k
e
y in the Zoom dialog box t
o g
o
t
o the value y
o
u want.
Split the document wmdow
Remove the document window
Ctrl+Alt+S
Alt+Shift+C a
r Ctrl+Alt+S

4. split.
T
o
p of Page
Clase a task pane
To clase a task pane using the keyboard:
1. Press F6 until the task pane is selected.
2. Press Ctrl+Spacebar.
3. Use the arrow keys t
o select Close, and then press Enter.
Ribbon keyboard shortcuts
The ribbon groups related options o
n tabs Far example, on the Home tab, the Font group mcludes the
Font Color opnon. Press the Alt key t
o d
i
s
p
l
a
y the ribbon shortcuts, called Key Tips, as letters in small
images next t
o the tabs and options as shown in the image below.
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Note: Add-ins and other programs can add n
ew tabs t
o the nbbon and might provrde access keys fa
r those
tabs.
You can combine the Key Tips letters with the Alt key t
o make shortcuts called Access Keys far the ribbon
optrons Far example, press Alt+H to open the Home tab, and Alt+Q t
o move t
o the T
e
ll Me or Search field
Press Alt again t
o see Key Tips far the options far the selected tab.
Depending on the version o
f Microsoft 365 you are usmg, the Search text field a
t the top o
f the app window
might be called T
e
ll Me instead. Both offer a largely similar experience, but sorne options and search results
can vary.
In Office 2013 and Office 2010, most o
f the old Alt key menu shortcuts still work, too. However, you need t
o
know the ful! shortcut Far example, press Alt, and then press one o
f the old menu keys E (Edtt), V (Vrew), 1
(lnsert), and so on. A notification pops up saymg you're using an access key from an earher versron o
f
Microsoft 365. lf you know the entire key sequence, go ahead and use it. lf you don't know the sequence,
press Ese and use K
e
y Tips instead.
Use the Access Keys for ribbon tabs

5. To g o directly to a tab on the ribbon, press ene o
f the following access keys. Additional tabs might appear
depending on your selection m the document.
T
o do this Press
Move t
o the T
e
ll Me ar Search field on the Ribbon t
o search far assistance a
r Help Alt+Q then enter
content. the search term.
Open the File page t
o use Backstage view Alt+F
Open the Home tab t
o use common formatting commands, paragraph styles, and Alt+H
the Find tool.
Open the lnsert tab to insert tables, pictures and shapes, headers, o
r text boxes. Alt+N
Open the Design tab t
o use themes, colors, and effects, such as page borders. Alt+G
Open the layout tab t
o work with page margins, page orientation, indentation, and Alt+P
spacing.
Open the References tab t
o add a table of contents, footnotes, ar a table o
f Alt+S
citations.
Open the Mailings tab to manage Mail Merge tasks and t
o work with envelopes
and labels.
Open the Review tab t
o use Spell Check, set proofing languages, and to track and
review changes t
o your document.
Open the View tab t
o choose a document vrew ar mode, such a
s Read Mode o
r
Outline view. Y
o
u can also set the zoom maq-nficetion and manage multiple
document windows.
T
o
p o
f Page
Work in the ribbon with the keyboard
Alt+M
Alt+R
Alt+W

6. T
o d
o this
Select the active tab o
n the ribbon and
actívate the access keys.
Move the focus t
o commands o
n the
ribbon.
Move between command groupings on
the ribbon.
Move among the .tems o
n the ribbon.
Show the tooltip fo
r the ribbon element
currently i
n focus.
Altor F10 T
o move t
o a dtfferent tab, use access keys o
r the
arrow keys.
Ta
b key o
r Shift+ T
a
b
Ctrl+Left o
r Right arrow key
Arrow keys
Ctrl+Shift+F10
Actívate the selected button. Spacebar o
r Enter
Open the list fo
r the selected command. Down arrow k
e
y
Open the menu for the selected button. Alt+Down arrow key
When a menu o
r submenu i
s open, Down arrow key
move t
o the next command.
Expand o
r collapse the nbbon.
Open the context menu.
Move t
o the submenu when a main
menu Is open o
r selected
T
o
p o
f Page
Navigate the document
Ctrl+F1
Shift+F10
Or, o
n a Windows keyboard, the Windows Menu k
e
y
(between the right Alt and right Ctrl keys)
Left arrow k
e
y

7. T
o d
o this Press
Move the cursor one word t
o the left Ctrl+left arrow key
Move the cursor one word t
o the right. Ctrl+Right arrow k
e
y
Move the cursor up b
y one paragraph Ctrl+Up arrow k
e
y
Move the cursor down b
y one paragraph. Ctrl+Down arrow k
e
y
Move the cursor t
o the end o
f the current line. End
Move the cursor t
o the beginnmg the current line. Home
Move the cursor t
o the top o
f the screen. Ctrl+Alt+Page u
p
Move the cursor t
o the bottom o
f the screen. Ctrl+Alt+Page down
Move the cursor b
y scrolling the document v1ew up b
y one screen. Page u
p
Move the cursor b
y scrolling the document vre
w down b
y one screen. Page down
Move the cursor t
o the top o
f the next page. Ctrl+Page down
Move the cursor t
o the top o
f the previous page. Ctrl+Page up
Move the cursor t
o the end o
f the document. Ctrl+End
Move the cursor t
o the beginnmg o
f the document. Ctrl+Home
Move the cursor t
o the location o
f the previous revisión. Shift+FS
Move the cursor t
o the location o
f the !ast revrsion made before the Shift+FS, immediately after
document was last closed. opening the document.

8. Cycle through floating shapes, such as text boxes ar images.
Exit the floating shape neviqanon and return t
o the normal
navigation.
Display the Navigation task pane, t
o search within the document
content.
Display the Go T
o dialog box, to navigate t
o a specific page,
bookmarlc, footnote, table, comment, graphic, or other location.
Ctrl+Alt+S, and then the Tab key
repeatedly
Ese
Ctrl+f
Ctrl+G
Cycle through the locations of the tour previous changes made to the Ctrl+Alt+Z
document.
Top o
f Page
Navigate the document using the browse options in Word 2007 and 2010
In Word 2007 and 2010, you can browse the document b
y various types o
f objects, such as fields, footnotes,
headings, and graphics.
T
o do this
Open the list o
f browse options t
o define the type o
f object to browse by.
Move t
o the previous object of the defined type.
Move t
o the next object o
f the defined type.
T
o
p o
f Page
Preview and print documents
Press
Ctrl+Alt+Home
Ctrl+Page up
Ctrl+Page down
T
o do this
Print the document.
Press
Ctrl+P

9. Switch t
o print preview.
Move around the preview page when zoomed in
Move b
y one preview page when zoomed out
Move t
o the first prevrew page when zoomed out
Move t
o the last preview page when zoomed out.
T
o
p o
f Page
Select text and graphics
Ctrl+Alt+l
Arrow k
e
ys
Page up o
r Page down
Ctrl+Home
Ctrl+End
T
o d
o this Press
Select text. Shift+Arrow keys
Select the word t
o the left. Ctrl+Shift+Left arrow k
e
y
Select the word t
o the right. Ctrl+Shift+Right arrow k
e
y
Select from the current position t
o the beginning o
f the current line. Shift+Home
Select from the current position t
o the end o
f the current line. Shift+End
Select from the current position t
o the beqmninq o
f the current paragraph. Ctrl+Shift+Up arrow key
Select from the current position t
o the end ofthe current paragraph. Ctrl+Shift+Down arrow key
Select from the current posmon t
o the top o
f the screen. Shift+Page up
Select from the current position t
o the bottom o
f the screen. Shift+Page down

10. Select from the current position to the beqmninq of the document.
Select from the current position to the end o
f the document.
Select from the current position to the bottom o
f the window.
Select all document content
Top o
f Page
Extend a selection
T
o do this Press
Ctrl+Shift+Home
Ctrl+Shift+End
Ctrl+Alt+Shift+Page down
Ctrl+A
Start extending the selectron. F8
In the extend selection mode, clicking a location in the document
extends the current se1ection t
o that location.
Select the nearest character to
the left or right.
Expand the selection.
Reduce the selection.
Selecta vertical block of text.
Stop extending the selection
T
o
p o
f Page
F8, Left or Right arrow key
F8 repeatedly t
o expand the selection t
o the entire word, sentence,
paragraph, section, and document.
Shift+F8
Ctrl+Sh1ft+F8, then press the arrow keys
E
se
Edit text and graphics
T
o do this Press

11. Delete one word t
o the left
Oelete one word t
o the nght.
Open the Clipboard task pane and enabte the Office
Clipboard, which allows you to copy and paste content
between Microsoft 365 apps.
Cut the selected content to the Clipboard.
Copy the selected content to the Clipboard.
Paste the contents o
f the Clipboard.
Move the selected content t
o a specmc location.
Copy the selected content t
o a specitrc location.
Define an AutoText block with the selected content.
lnsert an Autolext block.
Ctrl + Backspace
Ctrl+Oelete
Alt+H, F
, O
Ctrl+X
Ctrl+C
Ctrl+V
F2, move the cursor t
o the destination, and
then press Enter.
Shift+F2, move the cursor t
o the destination,
and then press Enter.
Alt+f3
The first f
e
w characters o
f the Autolext
block, and then press Enter when the
ScreenTip appears.
Cut the selected content to the Spike. Ctrl+F3
Paste the contents o
f the Spike. Ctrl+Shift+f3
Copy the selected formatting. Ctrl+Shift+C
Paste the selected formatting. Ctrl+Shift+V
Copy the header or footer used in the previous section o
f Alt+Shift+R
the document.

12. Display the Replace dialog box, t
o find and replace text,
specific formatting, a
r special items.
Display the Object dtalo
q box, t
o inserta file object into
the document.
lnsert a SmartArt graphic
lnsert a WordArt graphic.
T
o
p o
f Page
Align and formal paragraphs
T
o d
o this
Center the paragraph.
Justify the paragraph.
Align the paragraph t
o the left
Align the paragraph t
o the right.
lndent the paragraph.
Remove a paragraph indent.
(reate a hanging indent.
Remove a hanging indent.
Remove paragraph formatting.
Apply single spacing t
o the paragraph.
Ctrl+H
Alt+N, J
, J
Alt+N, M
Alt+N, W
Press
Ctrl+E
Ctrl+J
Ctrl+L
Ctrl+R
Ctrl+M
Ctrl+Shift+M
Ctrl+T
Ctrl+Shift+ T
Ctrl+Q
Ctrl+1

13. Apply double spacing t
o the paragraph.
Apply 1.5-line spacing t
o the paragraph.
Add a
r remove space befare the paragraph.
Enable Autoformat
Apply the Normal style.
Apply the Heading 1 style.
Apply the Heading 2 style.
Apply the Heading 3 style.
Display the Apply Styles task pane.
Display the Styles task pane.
To
p o
f Page
For mal characters
T
o d
o this
Display the Font dialog box.
lncrease the font srz
e
Decrease the font siz
e
.
lncrease the font size b
y 1 point.
Decrease the font size b
y 1 point
Ctrl+2
Ctrl+S
Ctrl+O (zero)
Ctrl+Alt+K
Ctrl+Shift+N
Ctrl+Alt+1
Ctrl+Alt+2
Ctrl+Alt+3
Ctrl+Shift+S
Ctrl+Alt+Shift+S
Press
Ctrl+D o
r Ctrl+Shift+F
Ctrl+Shift+ Right angle bracket ( >)
Ctrl+Shift+Left angle bracket (<)
Ctrl+Right bracket O)
Ctrl +Left bracket ([)

14. Switch the text between upper case, lower case, and title case.
Change the text t
o ali upper case
Hide the selected text.
Apply bold formatting.
Add a bulleted list.
Apply underline formatting.
Apply underline formatting t
o the words, but not the spaces.
Apply double-underline formatt1ng
Apply italic formatting.
Apply small caps formatting
Apply subscript formatting.
Apply superscript formatting.
Remove manual character formatting.
Change the sefected text t
o the Symbol font.
T
o
p o
f Page
Manage text formatting
Shift+F3
Ctrl+Shift+A
Ctrl+Shift+H
Ctrl+B
Ctrl+Shift+L
Ctrl+U
Ctrl+Shift+W
Ctrl+Shift+D
Ctrl+I
Ctrl+Shift+K
Ctrl+Equal sign ( = )
Ctrl+Shift+Plus sign (+)
Ctrl+Spacebar
Ctrl+Shift+Q
T
o do this Press

15. Display all nonprinting characters.
Display the Reveal Formatting task pane.
To
p o
f Page
l ns ert special characters
To d
o this
lnsert a line break.
lnsert a page break.
lnsert a column break.
lnsert a
n e
m dash (-).
lnsert a
n e
n dash (-).
lnsert a
n optional hyphen.
lnsert a nonbreaking hyphen.
lnsert a nonbreaking space.
lnsert a copyright symbol (©).
lnsert a registered trademark symbol (®).
lnsert a trademark symbol ("').
lnsert a
n ellipsis (... )
Ctrl+Shift+8 (do not use the numeric keypad)
Shift+F1
Press
Shift+Enter
Ctrl+Enter
Ctrl+ Shift + E
n ter
Ctrl+Alt+Minus sign (on the
numeric keypad)
Ctrl+Minus sign (on the
numeric keypad)
Ctrl + Hyphen (-)
Ctrl+Shift+Hyphen (
-
)
Ctrl+ Shift +Spacebar
Ctrl+Alt+C
Ctrl+Alt+R
Ctrl+Alt+ T
Ctrl+Alt+Period (.)

16. lnsert t
h
e Unicode character fa
r t
h
e specified Unicode (hexadecimal)
character cede. Fo
r example, t
o insert t
h
e e
u
r
o currency sy
m
b
o
l (él, ty
p
e
2
0
A
C
, a
n
d then hold d
o
w
n A
l
t a
n
d p
r
e
s
s X
.
Ti
p
: To fi
n
d o
u
t t
h
e U
n
ic
od
e c
h
a
r
a
ct
e
r c
ed
e fo
r a s
elect
ed c
h
a
r
a
ct
e
r
, p
r
e
s
s Al
t
+
X.
lnsert t
h
e ANSI character fa
r t
h
e specified ANSI (decimal) character cede.
F
a
r example, t
o insert t
h
e e
u
r
o currency s
y
m
b
o
l
, h
o
l
d d
o
w
n A
t
t a
n
d p
r
e
s
s
0128 o
n t
h
e numeric k
e
y
p
a
d
.
To
p o
f P
a
g
e
Work with web content
T
h
e character c
e
d
e
, then
p
r
e
s
s Alt+X
Alt+the character c
o
d
e (
o
n
t
h
e numeric k
e
y
p
a
d
)
To d
o this
lnsert a hyperlink.
G
o back one page.
G
o forward o
n
e page.
R
e
fr
e
s
h t
h
e page.
To
p o
f P
a
g
e
Work with tables
Move around in a table
To d
o this
M
o
v
e t
o t
h
e n
e
x
t c
e
ll i
n t
h
e r
o
w a
n
d s
e
l
e
c
t i
t
s c
o
n
t
e
n
t.
P
r
e
s
s
Ctrl+K
Alt+Left a
rr
o
w k
e
y
Alt
+
R
i
g
h
t a
rr
o
w k
e
y
F
9
P
r
e
s
s
Ta
b k
e
y
M
o
v
e t
o t
h
e previous c
e
ll i
n t
h
e r
o
w a
n
d select i
t
s content. Shift+ T
a
b

17. Move t
o the fir
s
t cell in the row.
Move t
o the last cell in the row.
Move t
o the fir
s
t cell in the column.
Move t
o the fast cell in the column.
Move t
o the previous row.
Move t
o the next row.
Move one r
o
w up.
Move ene r
o
w down.
T
o
p o
f Page
Select table content
Alt+Home
Alt+ End
Alt+Page up
Alt+Page down
Up arrow k
e
y
Down arrow k
e
y
Alt+Sh1ft+Up arrow key
Alt-Shrtt-Down arrow key
T
o d
o this
Select the content m the next
c
ell.
Select the content in the
previous cell.
Extend a selection t
o adjacent
cells.
Selecta column.
Selecta row.
Press
Tab k
e
y
Sh1ft+ T
a
b
Shift+Arrow keys
Select the top o
r bottom cell o
f the column, and then press Shift+Up a
r
Down arrow key
Select the fir
s
t o
r last cell in the row, and then press Shift+Alt+End a
r
Home.

18. Select the whole table.
T
o
p o
f Page
Alt+S on the numeric keypad, with Num Lock switched o
ff
lnsert paragraphs and tab characters in a table
T
o do this
lnsert a new paragraph in a cell.
lnsert a tab character in a cell.
Top o
f Page
Review a document
T
o do this
lnsert a comment
Turn change tracking on or off.
Close the Reviewing Pane.
Top o
f Page
Press
Enter
Ctrl+ T
a
b
Press
Ctrl+Alt+M
Ctrl+Shift+E
Alt+Shift+C
Work with references, citations, and indexing
Use the following shortcuts t
o add references t
o your document, such a
s a table of contents, footnotes, and
citations.
T
o do this
Mark a table o
f contents entry.
Press
Alt+Shift+O

19. Mark a table o
f authorities entry (citanon).
Choose citation options
Mark a
n index entry.
lnsert a footnote
lnsert a
n endnote.
G
o t
o the next footnote.
G
o t
o the previous footnote.
To
p o
f Page
Work with mail merge and fields
Alt+Shift+I
Alt+Shift+F12, Spacebar
Alt+Shift+X
Ctrl+Alt+F
Ctrl+Alt+D
Alt+Shift+Right angle bracket (>)
Alt+Shift+Left angle bracket (<)
To use the following keyboard shortcuts, the Mailings ribbon tab must b
e selected. To select the Mailings
tab, press Alt+M.
Perform a mail merge
T
o d
o this
Preview the mail merge.
Merge a document.
Print the merged document.
Edita mail-merge data document.
lnsert a merge field.
Press
Alt+Shift+K
Alt+Shift+N
Alt+Shift+M
Alt+Shift+E
Alt+Shift+F

20. T
o
p o
f Page
Work with fields
T
o d
o this
lnsert a D
A
T
E field
lnsert a LISTNUM field.
lnsert a PAGE field.
lnsert a TIME field.
lnsert a
n empty field.
Update the linked information in a Word source document.
Update the selected fields.
Unlink a field.
Switch between a selected field cede and its result.
Switch between all fie!d codes and their results.
Run GOTOBUTTON o
r MACROBUTTON from a field displaying field results.
G
o t
o the next field.
G
o t
o the previous field.
Lock a field.
Unlock a field.
Press
Alt+Shift+D
Ctrl+Alt+L
Alt+Shift+P
Alt+Shift+ T
Ctr1+F9
Ctrl+Shift+F7
F
9
Ctrt+Shift+F9
Shift+F9
Alt+F9
Alt+Shift+F9
F1 1
Shift+F11
Ctr1+F11
Ctrl+Shift+F11

21. To
p o
f Page
Work with text in other languages
Set the proofing language
Every document has a default language, typically the same default language a
s your computer's operating
system. l
f your document also contams words o
r phrases in a different language, it's a good idea t
o set the
proofing language fa
r those words. This n
o
t only makes i
t possible t
o check spelling and grammar fa
r those
phrases, but i
t also enables assistive technologres hke screen readers t
o handle them appropriately.
T
o d
o this
Display the Language dialog box t
o set the proofing language.
Set default languages.
T
o
p o
f Page
lnsert international characters
Press
Alt+R, U
, L
Alt+R, L
To ty
p
e a lowercase character b
y usmg a key combination that includes the Shift key, hold down the
Ctrl+Shift+symbol keys simultaneously, and then release them befare you type the letter.
Note: l
f y
o
u ty
pe extensively i
n arother language, y
o
u m,ght prefer t
o switch t
o a different keyboard instead.
T
o insert this
a
, e
, i
, o
, u,
A. t , i , ó , ú
á
, é
, í
, ó
, u, y
A. U ó , ú , v
a,é,i,ó,ü
A. s.to. o
Press
Ctrl+Grave accent Cl. the letter
Ctrl+Single quotation mark (')
, the letter
Ctr!+Shift+Caret ("), the letter

22. a
, ñ
, o
A, Ñ
, ó
a
, e
, I
, o
, ü
, y
,
A. U ó , ü , v
a
, A
"'
• CE
<
, <;
O
, El
0,0
B
T
o
p o
f Page
Ctrl+Shift+ Tilde(~), the letter
Ctrl+Shift+Colon (:), the letter
Ctrt+Shift+At sign (@), a o
r A
Ctrl+Shift+Ampersand (&), a o
r A
Ctrl+Shift+Ampersand (&), o o
r O
Ctrl+Comma G), c o r C
Ctrl+Single quotation mark (')
, d o
r O
Ctrl+Forward slash IJJ
, o o
r O
Ctrl+Alt+Shift+Question mark (?)
Ctrt-Alt-Shrtt-Exclamanon pomt (!)
Ctrl+Shift+Ampersand (&), s
Use Input Method Editors for East Asian languages
T
o d
o this
Switch t
o the Japanese Input Method Editor (IME) fo
r a 101-key keyboard, if available.
Switch t
o the Korean Input Method Editor (IME) fo
r a 101-key keyboard, i
f available.
Switch t
o the Chinese Input Method Editor (IME) fo
r a 101-key keyboard, i
f available.
Press
Alt+ Tilde(~)
Right Alt
Ctrl+Spacebar

23. Top of Page
Work with document views
Word offers several diffe,ent views o
f a document Each vre
w makes 1t easier to do certain tasks. Far example,
Read Mode enables you view the documentas a horizontal sequence of pages, which you can qurckly
browse using the Left and Right anow keys.
Switch the document view
T
o do this
Switch t
o the Read Mode view
In Word 2007 and 2010, this is called Full Screen Reading vrew.
Switch t
o the Print layout view.
Switch t
o the Outline v1ew.
Switch t
o the Draft vrew.
Top of Page
Outhne a document
These shortcuts only apply when the document 1s in the Outline vrew.
Press
Alt+W, F
Ct1·l+Alt+P
Ctrl+Alt+O
Ct1"1+Alt+N
To do this
Promete a paragraph
Demote a paragraph.
Demote the paragraph t
o body text.
Move the selected paragraphs up.
Press
AlteShdt -Left arrow key
Alt+Sh1ft+Right arrow key
Cnl-Shift-N
Alt+Shrft+Up arrow key

24. Move the selected paragraphs down.
Expand the text under a heading
Collapse the text under a heading.
Expand o
r collapse all text a
r headmqs.
Hide o
r display the character formatting.
Switch between showing the first line o
f body text and showing
a
ll body text.
Show a
ll headings with the Heading 1 style.
Show a
li headings wrt
h the specifted headmq levet
lnsert a tab character.
T
o
p o
f Page
Move through the document in Read Mode
Alt+Shift+Down arrow key
Alt+Shift+Plus sign (+)
Alt+Shift+Minus sign (-)
Alt+Shift+A
Forward slash V) (on the numeric
keypad)
Alt+Shift+L
Alt+Shift+1
Alt+Shift+Heading level number
Ctrl+ Ta
b
T
o d
o this
Move t
o the beginning o
f the document.
Move t
o the end o
f the document.
G
o t
o a specific page.
Exit Read Mode.
To
p o
f Page
Press
Home
End
Type the page number, then press Enter
Ese

25. Use function key shortcuts
Key Oescription
Fl
• Fl alone: displays the Word help task pane.
• Shift+Fl: displays a
r hrdes context-sensrtive help or the Reveal Formatting task pane
• Ctrl+F1: displays o
r hrdes the nbbon.
• Alt+Fl: moves t
o the next field.
• Alt+Shift+Fl: moves to the previous field.
F
2
• F2 alone: moves the selected text ar graphic. Use the arrow keys t
o place the cursor where
y
o
u want t
o move the text o
r qrephrc, and then press Enter t
o rnove, o
r press Ese t
o cancel.
• Shift+F2: copies the selected text o
r graphic Use the arrow keys t
o place the cursor where
y
o
u want t
o copy the text o
r graphK, and then press Enter t
o copy, o
r press Ese t
o cancel.
• Ctrl+F2: displays the print preview area on the Print tab in the Backstage view.
• Alt+Sh1ft+F2. saves the document.
• Ctrl+Alt+F2: duptays the Open dialog box.
F
3
• Shift+F3: switches the selected text between upper case, lower case, and title case.
• Ctrl+F3: cuts the selected content t
o the Spike. Y
o
u can cut multiple texts and graphics to
the Spike, and paste them as a group t
o another location.
• Ctrl+Shift+F3: pastes the contents o
f the Spike.
• Alt+F3: creetes a new Building Block.
F
4
• F
4 alone: repeats the last command or action, if possible.
• Shift+F4: repeats the last Find o
r G
o T
o action
• Ctrl+F4: clases the current document
• Alt+F4: doses Word.

26. FS
F
6
F
7
F
8
• F
S alone· drsplays the G
o T
o dialog box.
• Shift+FS: moves the cursor t
o the last change.
• Ctrl+Shift+FS: displays the Bookmark dialog box.
• Alt+FS: restares the document window size.
• F
6 alone: switch between the document, task pane, status bar, and ribbon. In a document
that has been split, F6 mcludes the split panes when switching between panes and the task
pane.
• Shift+F6: switches between the document, ribbon, status bar, and task pane.
• Ctrl+F6: switches t
o the next document window when more than one document is open.
• Ctrl+Shift+F6: switches t
o the prev1ous document window when more than one document
i
s open.
• Alt+F6: moves from an open dialog b
o
x back t
o the document, fo
r dialog boxes that
support this behavlor.
• F
7 alone drsplays the Editor task pane t
o check spelling and grammar i
n the documentar
the selected text
• Shift+F7: displays the Thesaurus task pane.
• Ctrl+Shift+F7: updates the linked information in a Word source document.
• Alt+F7: finds the next spelling a
r grammatical error.
• Alt+Shift+F7· in Word 2013 and newer, displays the Translator task pane. I
n Word 2007 and
2010, displays the Research task pane.
• F
8 alone extends the selection. Far example, i
f a word i
s selected, the selection srz
e i
s
extended t
o one sentence.
• Shift+F8: reduces the selection. Far example, i
f a paragraph i
s selected, the selection size i
s
reduced t
o one sentence
• Ctrl+Shift+F8: turns extend selection mode o
n and off. In the extend selection mode, the
arrow keys extend the selection.

27. F9
F1 O
F11
f12
■ Alt+F8: displays the Macro dialog box to create, run, edit, a
r delete a macro.
■ F
9 alone: updates the selected ftelds
■ Shift+F9: switches between a field code and its result.
■ Ctrl+F9: inserts an empty field.
■ Ctrl+Sh1ft+F9: unlinks the current fteld.
■ Alt+F9: switches between all field cedes and their results.
■ Alt+Shift+F9: runs GOTOBUTTON ar MACROBUTTON from a field displaying field results
■ F10 alone: turns Keylips on ar off.
■ Shift+F10: displays the shortcut menu far the selected item.
■ Ctrl+Fl0: maximizes or restares the document window size.
■ Alt+F10: displays the Selection task pane.
■ Alt+Shift+Fl0: displays the menu or message far available actions, far example, far pasted
text aran AutoCorrect change.
■ F11 alone: moves t
o the next field.
■ Shift+F11: moves t
o the previous field.
■ Ctrl+F11: locks the current field.
■ Ctrl+Shift+Fl 1: unlocks the current field.
■ Alt+Fl 1: opens the Microsoft Visual Basic for Applications editor, in which you can create
a macro using Visual Basic fa
r Applications (VBA)
■ F12 alone: displays the Save A
s dialog box.
■ Shift+F12: saves the document.
■ Ctrl+F12: displays the Open dteloq box.
■ Ctrl+Shift+F12: displays the Print tab in the Backstage view.
■ Alt+Shift+F12: selects the Table o
f Contents button in the Table o
f Contents container

28. when the container i
s active.
T
o
p o
f Page
See also
Word help center
Basic tasks using a screen reader with Word
Use a screen reader t
o explore and navigate W
o
r
d
Screen reader support fa
r Word
Technical support for customers with disabilities
Microsoft wants t
o provide the best possrble expenence fa
r a
ll our customers. l
f you have a disabi1ity o
r
questions related t
o accessibility, please contact the Microsoft Oisability Answer Desk fa
r techmcal
assistance. The Oisability Answer Oesk support team i
s tramed i
n using many popular assistive technoloqres
and can offer assistance in English, Spatush. French, and American Sign Language. Please g
o t
o the Microsoft
Disability Answer Oesk site t
o find out the contact details fa
r your region.
l
f you a
r
e a government, commercial. a
r enterprise user, please contact the enterprise Disability Answer
Oesk.
11 11:l [::::]
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