1. Attachment A: Terms of Reference Title Provincial Manager
Reports To Team Leader Office Provincial Road Management Facility
Status Fixed Term
Employment
Location Province – Misamis Oriental
MAIN PURPOSE OF POSITION
The Provincial Manager is the key contact for all PRMF services in the Province and provides the
link between PRMF services and inputs and stakeholders within the Province, such as the
Governor and government officials, DILG and PLGU representatives and the communities.
Promote, coordinate and monitor the implementation of capacity development activities within
the Province. Deliver mentoring services within the position holder’s areas of expertise, in
particular in planning and management.
KEY ROLES and RESPONSIBILITIES
1. Provide strategic advice to PRMF management on trends and developments within the
Province that may impact on PRMF inputs so that effective decision-making may occur.
2. Promote opportunities for capacity development assistance to DILG and PLGU staff. The
Manager will work with Provincial partners to assess the suitability of capacity
development requests and, where applicable, assist in preparing applications for support.
3. Develop and maintain a staff profile matrix that records the skills, knowledge and
experience of PRMF provincial staff, to assist in the establishment of project teams for
capacity development activities. Identify skills gaps and liaise with the Capacity
Development Manager to determine what support is required from outside the provincial
facility.
4. Liaise with the PRMF Capacity Development Manager in respect of capacity building
activities and report on their progress and acceptance by the recipient/s. Assist the
Manager to review the activity against the Monitoring and Evaluation Framework and
quality assurance benchmarks.
5. Responsible for the coordination with Provincial Local Government Units (PLGU) e.g. Local
Officials and Key Departments PEO, PPDO and PENRO including providing inputs and
recommendations in the management and implementation of PRMF road projects.
6. Provide assistance to PLGUs in identifying provincial road rehabilitation and maintenance
activities by accessing appropriately skilled PRMF staff and/or contractors.
7. In conjunction with PRMF technical specialists provide oversight, monitoring and quality
assurance of all PRMF–funded activity in the province.
8. Oversee the collection of baseline data, assessment and analysis of the existing situation.
9. Build relationships with communities, community leaders and officials so that physical
works activities are conducted within a cooperative environment and issues are addressed
promptly. Encourage community ‘ownership’ of completed roads.

2. 10. Prepare reports as required by PRMF and/or stakeholders such as the Provincial
Government and DILG to record progress and/or issues to be addressed.
11. Develop and oversee provincial level budgets, grants and contracts management in
collaboration with the PRMF support contractor. Manage and reconcile accounts. Ensure
that expenditures meet GoA and DILG requirements.
12. Undertake general supervision of all administrative services and logistical support in PRMF
Provincial Office
13. Implement requirements of the PRMF safety and security plans to assist in the well-being
of PRMF staff, customers and visitors.
14. Develop and maintain partnerships and professional relationships with stakeholders to
facilitate effective two-way flow of information and intelligence.
15. Represent the interests of the GoA and GoP in all aspects of PRMF service provision to
ensure integrity of the program’s goals.
KEY SELECTION CRITERIA
EDUCATION REQUIREMENTS:
Tertiary levels qualifications in Community Development, Business Management or relevant field.
RELEVANT EXPERIENCE AND OTHER REQUIREMENTS:
 Demonstrated leadership and management skills with the ability to coordinate a range of
activities
 Practical skills and experience in working with provincial and municipal governments in
the design, implementation and management of public infrastructure and services
(including procurement and contract management) and/or in public
financial/administrative management programs and projects
 Good understanding of LGU systems of planning, budgeting, accounting, auditing and
financial management
 Good negotiation skills and ability to manage political environment
 Good oral and written communication skills in English and Tagalog
 Experience in mentoring and/or coaching
 An understanding of the cross cutting themes (poverty alleviation, gender equity, health
and HIV/AIDS, anti-corruption, environmental management, peace and conflict) and
ability to integrate these in activity development and implementation.