2. Presentation
• Presentation is a much more formal situation than
conversation
• One person or group of persons communicate with another
group of persons.
• It is a systematic, comprehensive way of presenting an idea
needing certain amount of preparation.
• A certain amount of time is provided for a presentation and
what one puts into this time is significant.
• Different tools like blackboard, pen and paper, marker and
white board, computer, slides, multimedia, etc can be used.
• The objective of a presentation is to ENTERTAIN, EDUCATE,
PROVOKE and INFLUENCE.
02-09-2023 Prof. Krishna Roy, FMS, BCREC 2
3. Planning a Presentation
• First find out who the audience are and
accordingly plan the presentation.
• Determine what message/information needs
to be conveyed and plan the presentation
accordingly.
• With the same topic intentions/goals of
presentation may be different. Prepare the
presentation keeping this in mind.
• Before the presentation, research the place
of presentation.
02-09-2023 Prof. Krishna Roy, FMS, BCREC 3
4. Presentation Skills-body language
• Body language should reflect what you say and not contradict
it.
• Dress properly. It should suit your personality and the
occasion.
• Quality and amplitude of voice is important for a presentation.
• While speaking, short pauses, long pauses, pausing for
emphasis, etc become significant.
• One must speak slowly, give pauses, vary volume and
intonation, avoid monotony during presentation.
• Eye contact with the entire audience is important.
• While presenting one should not shift balance from one leg to
the other or move back and forth.
02-09-2023 Prof. Krishna Roy, FMS, BCREC 4
5. Presentation Skills-body language
• Use of open posture is important.
• Gestures should be used to emphasize.
• Avoid back to the audience and always face them.
• Notes should be referred occasionally, if needed, but eye
contact should be with the audience immediately.
• Do not hold onto objects like chair, podium, etc. This is a
show of nervousness.
• Putting hands in the pocket or pointing fingers should be
avoided.
• Crossing of legs, hands and other body parts should be
avoided.
02-09-2023 Prof. Krishna Roy, FMS, BCREC 5
6. Opening a presentation
• The opening is important because in the
initial moments the presenter either creates
interest among the audience or loses their
attention.
• A presentation may start with
i. A question to make the audience proactive
ii. The conclusion where presenter has already
researched the conclusion
iii. Story or anecdote to draw interest
iv. Interesting, appropriate quotation
v. Startling facts
02-09-2023 Prof. Krishna Roy, FMS, BCREC 6
7. Why Visual aids
1.Visuals help the audience to
pay attention, understand,
remember, and use the
information shared with them.
2.A picture speaks 1,000 words.
3.Visuals are more likely (than
bullet points) to resonate with
and inspire people to act.
02-09-2023 Prof. Krishna Roy, FMS, BCREC 7
8. Visual aids-points to remember while preparing
1.Use one simple idea for each visual
2.Your visual aid must follow what you're
saying.
3.Visual aids must be clear, concise and of a
high quality.
4.Keep the style consistent, such as, the
same font, colours, positions etc.
5.Use graphs and charts to present data.
6.Use visual aids in moderation - they are
additions meant to emphasise and support
main points.
02-09-2023 Prof. Krishna Roy, FMS, BCREC 8
9. Visual aids-points to remember while presenting
1.Ensure that the visual aids can be
seen by everyone in the audience.
2.Face the audience most of the time
rather than the image.
3.Avoid reading from the visual aid.
4.As soon as you show the visual
aid, immediately explain it while the
visual aid hold’s the attention of the
audience.
02-09-2023 Prof. Krishna Roy, FMS, BCREC 9
10. Visual aids in presentation
• POWERPOINT PRESENTATION
i) Use the 7X7 rule i.e. maximum 7
lines with 7 words per line on a slide .
ii) Use large font size
iii) Keep the background simple
• iv) Use animations only when
needed for enhancing understanding
02-09-2023 Prof. Krishna Roy, FMS, BCREC 10
11. Visual aids in presentation
• White or black boards can be very useful to help
explain the sequence of ideas or routines.
• Use a handout if your information is too detailed to fit
on a slide or if you want your audience to have a full
record of your findings.
• A flip chart is a large pad of paper on a stand. It is a
very useful and flexible way of recording information
during your presentation.
• Use of video can bring movement, pictures and
sound into a presentation.
• Use of props may enhance the understanding of
message during presentation.
02-09-2023 Prof. Krishna Roy, FMS, BCREC 11
12. • Till we meet again in the next class……….
PROF. KRISHNA ROY, FMS, BCREC 12
02-09-2023
