This document provides guidance on preparing and delivering effective presentations. It discusses defining objectives and understanding your audience. The purposes of presentations and different types are outlined. Tips are provided for setting up the presentation structure, including the opening, body, and close. Handling questions, using visual aids, and overcoming stage fright are addressed. Effective verbal and non-verbal communication techniques are also reviewed.

2. Exercise
expectations/concerns

3. The human brain is a
marvelous thing. It begins
working the moment we are
born and completely ceases
to function the minute we
stand up to speak in public.

5. The purpose of presentations
1 Convey something you want the audience to
know
2 Tailor information to meet the needs of a
particular audience
3 Provide a forum for discussion of
controversial or challenging idea
4 Find out how people are reacting to a
situation or an idea
5gain commitment and alignment
6-provide a call to action

6. Different types of presentations
Information delivery
Sales
Persuasion
Status report
Product demonstration
Business plan or strategy

7. Exercise

8. Setting up your presentation

9. Steps for setting up your
presentation
1 define your objectives
2 select a strategy that matches your
objectives
3 get to know your audience
4 match your presentation to your
audience

10. Identify the purpose
Why am I making this presentation?
What do i want my audience to do as a
result?

11. Your objective helps you
determine the following:
* Whether to give the presentation at all
* Whether to give it to this particular
audience under these particular
circumstances
* What to say & how to say it
* What the follow-up needs to be
* Possible objections

12. Getting started
Who?
What ?
When?
Where?
Why?

13. Determine structure
1 define your key message
2 identify the facts that support your
messages
3 identify where it is important to get
audience participation, reactions,
agreement or buy-in

15. Organizing your presentation

16. Opening
* Preview the main points to be covered
* Define the purpose of the presentation
* get your audience’s interest, attention
* Establish your credibility
* What’s in it for me?

17. Body
* Ways to demonstrate your point
* Involve the audience by asking for
their suggestions
* Test acceptance by asking for
feedback
* Main points

18. Close
Take home message
Conclusion techniques
Summary
Anecdote
Quotation
Question
Call for action

19. End of first day
Evening assignment
TIME MACHINE

20. Second day

21. exercise
Evening assignment

22. Handling questions
* anticipate questions & objections
* Listen actively to your audience
* Let your audience know when you will
take questions & why

23. When should I answer
questions?
At the end
**to complete your talk
**be sure that the audience has the
whole picture

24. When should I answer
questions?
During
**keeps people engaged
**gives you feedback about how well
they understand your message
But this may cause you to lose control
of your talk

25. When should I answer
questions?
at specific points
**when you want people’s reactions
**when you want their ideas

27. Exercise
Tell us about a presentation where you
were deadly bored

28. Level of interest
Personal stories
Analogies/Examples
Graphs & charts
Humor
Quotes
Statistics
Expert testimony
Audience involvement
Your energy, body language

32. How long should a presentation
be?

33. How long should a presentation
be?
* As long as it needs to be to convey at least
one message clearly & completely
* Better to make fewer points & make them
well
* If you don’t have time to make a point clear
or acceptable to your audience, save it for
another presentation
* Ending early is better than not completing the
talk or rushing through the talk at the end
* Plan on what to delete if your time is cut
down

34. Third day
We are almost there champions !!
Assignment !!

35. Exercise
Evening assignment
Challenges in business (ppt)

36. Using visuals
A picture
is worth
a thousand
words

37. Why visuals?
Review a structured process
Present the agenda
Highlight key points
To open
To close

38. Visuals aids guidelines
1 Only allow the audience to see it
when it is being discussed
2Visuals must support the speech
3-Visuals aids must be relevant
4-Maintain attention
5-Keep it simple

39. Visuals aids guidelines
6 Contain only one concept per slide
7 Contain only 3 to 6 ideas on flip chart
sheet
8 Use color when possible but not
excessively
9 Talk to your audience not the visual
aid

40. Common types of visual aids
Graphs
Charts
Pictures
Cartoons
Film
Handouts
Objects
models

41. Methods of presentation
PC-based slides
Overheads
Slides
flip chart
handouts

42. Speech anxiety

44. Stage fright symptoms
Trouble breathing
Stomach churn
Dry mouth
Sweating
Stuttering

45. Overcoming stage fright
1 admit it
2 arrive early
3practice,practice,practice
4-know your equipment
5 meet & greet your audience before
you begin
6 take a deep breath

46. Overcoming stage fright
7 avoid caffeine the day before & the
day of your speech
8 isualize success
9 take care of yourself, eat well & get
plenty of rest
10 Don’t eat a heavy meal just before
you speak
11 put water in front of you

48. Presenting with power

50. Presenting with power
Research has shown
that voice & tone
account for one-third
of the message

51. Communication types
Verbal (4 Ps)
Non verbal

52. Verbal communication
Power
Pace
Pitch
pause

53. Non verbal communication

54. Typical eye contact

55. Body language

56. Facial expressions

57. Dress to impress

58. Don’ts

59. Exercise
It is all about you!!