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Elevate Your Workflow with Omnifocus

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The #radfam hosted our inaugural webinar series on February 9, 2018. The topic was streamlining productivity and workflow using the app Omnifocus.

Published in: Self Improvement
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Elevate Your Workflow with Omnifocus

  1. 1. Elevate your workflow How to use Omnifocus
  2. 2. Powered by http://rad.family
  3. 3. Why am I here? ● Life can be overwhelming ● Our brains waste useless cycles keeping everything together ● Productivity porn does not diagnose the root cause ● First principles are required to create leverage ● There are too many digital systems
  4. 4. What you’ll learn in the next 60 minutes ● Seriously, why am I here? ● How much time and money will this cost? ● Let’s start with an example ● How to double down on what you learn
  5. 5. “It’s like cheating”
  6. 6. Imagine a world... ● All tasks (personal and work) are accessible on any device ● Regardless of your location/mood/deadlines, you always know what to work on ● Focus on the “Important, not urgent”
  7. 7. “Let go. Without sacrificing your life’s work.”
  8. 8. We need to talk We really struggle here: ● Relationships ● Health ● Hobbies ● Career growth ● Long term goals
  9. 9. But first - It’s NOT for the faint-hearted ● It’s expensive ● Steep learning curves ● You need to commit ● Play the long game
  10. 10. What makes Omnifocus unique? ● Built in review function ● Deferred start dates ● Meta-data for tasks ● Customized views across multiple dimensions ● Why it’s more powerful than Things3
  11. 11. Let’s get started...
  12. 12. A GTD Overview - a 5-step process 1. Capture: A gigantic brain dump to clear your head 2. Clarify: “Unitize” each task into the right-sized action 3. Organize: Triage and tag 4. Reflect: Critical for longer-dated (no deadline) tasks 5. Engage: Execute the task at the right time
  13. 13. Let’s use an example: Paying Taxes ● There’s a list of tasks ● There’s sequencing required ● Some tasks are ongoing TASK LIST “Gather W-2s” “Input data into TurboTax” “Mail check to IRS” “Donate old clothes to Salvation Army”
  14. 14. Step 1: Input tasks into inbox TASK LIST “Gather W-2s” “Input data into TurboTax” “Mail check to IRS” “Donate old clothes to Salvation Army” 1 2 3
  15. 15. Step 2: Create a project 1 2 3
  16. 16. CONTEXT LIST High Energy Low Energy Home Step 3: Create a few contexts (meta-data) 2 3 1
  17. 17. Step 4: Tie it all together, go back to the Inbox
  18. 18. Step 5: Set up the sequencing VOILA!
  19. 19. So what’s next ● Getting comfortable with deferred start dates ● Using the review function ● Creating more contexts ● Creating different perspectives (i.e. views) ● Connecting to other apps (email, Siri, IFTT)
  20. 20. How you can help ● Feedback - was this useful? What would the next version look like? ● Other topics to cover: learning how to blog, podcast, email newsletters ● Spreading the word, for all things Rad ● Just continuing to be awesome!!!!

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