Getting Things Done

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  • Getting Things Done

    1. 1. Getting Things Done The Art of Stress-Free Productivity Tjiputra Yapeter
    2. 2. Problems • Bunch of task list waiting for execution • 24 hours is not enough • Forgot to execute • Too many things need to be remind • Forgot to follow up • Poor time management
    3. 3. Another Problems • Planning is not important • Difficulty to estimate due date • Always accept what asked to be done • Overwhelm
    4. 4. Stress!!!
    5. 5. Why it happens? • Poor time management • Wrong in making to do list • Not execute directly what can be done at that time • Not prepare next ACTION • Poor in Delegation • No Follow Up
    6. 6. Solutions • Learn Time Management • Prepare • Implement “Getting Things Done, The Art of Stress-Free Productivity” by David Allen
    7. 7. Time Management • 24 hours a day • 8 hours • 2-3 hours Most Productive TIME
    8. 8. Prepare • Leave “My brains is good enough to remember all things” • Make a notes!!! • Use your to-do list
    9. 9. Getting Things Done • Introduce by David Allen • A lot of success stories for people that had implement it • Tools • Notebook • Pen • Folders
    10. 10. What’s GTD? • Old Concept “To-do List” • Better way to implement “Methodology” • Easy to learn “Can do it” • Need discipline “Consistency” • Became positive behavior “Behavior”
    11. 11. What’s in GTD? • Task • Inbox • Projects • Context (@) • Due Date • Next Actions
    12. 12. How to create effective TO DO? • Write down all task that you need to be done to your “INBOX” • If your task can’t be finish in 2 hours, separate to be more detail • Try to clear up your mind from all the task that you remember • If there’s a task you can finish from the list in 5 minutes, DO IT NOW!!! • Set “Context” and projects for each task • Set Due Date if possible
    13. 13. Context (@) • Categories to help us easier to group a task that you can do now • Errands • Home • Office • Computer • Follow Up • Phone
    14. 14. How to use Context? • Separate each task with Context • Separate each documents using folders by Context • Do each context based on your condition
    15. 15. Execute GTD • Once a week, during Friday afternoon, write down all your task need to be done that still on your mind • Review your TO DO List • Every evening, prepare 5 priority task to be done tomorrow • Execute the one that need most concentration and energy before the other • use Next Action • Focus by context
    16. 16. GTD Software • OmniFocus • Accomplice • Getting Things Done Plugin for Outlook • Toodledo.com • RememberTheMilk.com • and much more in the market
    17. 17. Conclusion • Make a notes, empty your mind • Manage your energy and task need to be done • Plan and prepare • Focus on each task
    18. 18. ACTION !!! Get IT DONE ! ! !
    19. 19. Thank You

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