1. Karin R. Staples
263 Cascade Place, Rochester, NY 14609-1534
Karin.Smiling@yahoo.com
(585) 467-7398
(585) 662-3708
OBJECTIVE
I am striving to find a full-time position as an executive administrative assistant, marketing/fundraising
assistant or professional receptionist utilizing past work experience in a vigorous team environment.
SUMMARY OF SKILLS AND EXPERIENCE
Computer Programs
Windows 8.2 Microsoft Office 2003-2010 (Word, Excel, Outlook, Access, PowerPoint,
Publisher) FileMaker Pro, Adobe Photoshop
QuickBooks Pro 2015, GiftWorks, Clinasyst, proprietary databases and scheduling systems
General Office
Manage agency Outlook calendar for conference rooms; meeting and travel arrangements
Receptionist handling 6 to 12 in-coming lines and 32 extensions
Typing confidential correspondence, agendas, minutes; copying projects; faxing
Office reorganization; secure building at night; IT support
Purchasing and inventory control; program fee collection
Special Projects
Expedite overhaul of Personnel Policy Handbook; correct and create forms/procedures
Maintain Administrative Policy and Procedures Manual master binder and inventory binder
Establish staff resource and leisure library; track and maintain Battelle evaluation kit’s supplies
Specialize program tracking; compile and print training materials
Marketing
Brochure creation: programs, general agency, PR, solicitations
Publicity development: flyers, welcome wagon post cards, email blasts, mall display cases
Website design; PowerPoint presentation creation; Constant Contact newsletters
Fundraising
Comprehensive fundraising responsibilities including solicitations, mailings, create marketing
materials, assist executing event, correlate post-event reports, update fundraising database
Events include: Monte Carlo Night, 5K Race for the Cure, Valentine’s Gala, Cruz-In' for
Charity, Bar-b-que Drive Though, Fishing Derby, Sportsman Raffle, Casino Bus Trip, Murder
Mystery Dinner, MDA Carnival Fundraising Festival
Other Specialized Experience
Security badge and key fob production; 3 account bookkeeping; cashier
College enrollment; clinical scheduler; create restitution tracking database
Title clerk; dispatcher; repossessions; solicit mediations from denied warrants
EDUCATION
Michigan State University Bachelor’s degree in Recreation Program Management
Pittsford Sutherland H. S. Regents Diploma
SCIP-R Training The Arc of Monroe County
Baggage The Advocacy Center
Self-help Facilitator Break the Circle of Stigma and Restoration Society, Inc.
2. EMPLOYMENT EXPERIENCE BY RELEVANCE
Administrative Assistant, Damascus Shriners, 07/11-07/15 (regime change)
Non-profit philanthropic fraternity that supports the Shriners Hospitals for Children administrative
assistant, receptionist; accounting; manage fundraisers and special events; schedule and invoice
building rentals for banquet hall, pavilion, lodge room and bar on 35 acres; control membership
database and dues; merchandise sales; security monitoring; utilize Constant Contact system;
advertising; update regulatory bodies licensing; work with Board of Directors and 725 members.
Receptionist/Administrative Assistant, Center for Dispute Settlement, 01/11-04/11 (funding cut)
Non-profit agency receptionist; schedule conference rooms; multiple programs clerical support; denied
warrants mediation solicitation; restitution tracking database creation; ready training material; maintain
office cleanliness, postage machine, equipment; effectively communicate with people of all ethnic
groups and backgrounds, maintain composure when exposed to anger and conflict. (1/3 staff laid off)
Executive Assistant to CEO/Founder, Stepping Stones Learning Center, 2/07-10/08 (five laid off)
Comprehensive fundraising responsibilities including updating donor database, creating reports,
coordinating mass mailings, event execution; office and marketing material development; CEO and
Leadership Team administrative support manipulating highly confidential correspondence and
executing special projects; executive scheduling; office reorganization; minutes, agendas, dictation;
correct and create forms/procedures; secure and close building; IT support; reception relief; HR
support; Board of Director’s liaison. (SSLC is a nonprofit 501-C3 inclusionary charter preschool.)
Front-end Office Manager, Genesee Freightliner, 9/94-9/00 (company closed)
Database creator and controller; receptionist handling six to twelve in-coming lines and 32 extensions;
truck inventory tracking; cashier; maintain office equipment, supplies; office reorganization.
Claim Investigation Data Entry Professional, Independent Mechanical Inspections, 06/09-08/13
Transcribe handwritten technical automotive component data from multiple insurance agency forms to
internet based forms; imperative accuracy (may be used for courts); time sensitive. (per diem) (closed)
Marketing Support Coordinator, Medaille College via IPD via Express Personnel, 10/05-2/06
College enrollment support; transcript and admission material tracking; produce marketing pieces and
targeted mass mailings; student services; database work; reception; research; supply control. (contract)
Director’s Administrative Assistant, Discovery Child Care, U.C.P.A., 10/00-1/01 (facility closed)
Assistant to the director of integrated daycare; bookkeeper; program fee collection; database controller;
internal PR; receptionist; security; float; purchasing; collections.
Office Administrator, Excel Service Group Inc., 10/02-08/03
Publicity and website designer; office reorganization; dispatcher for AAA and on-demand calls;
customer and repossession database controller; bookkeeper; reception; HR and office tracking files.
Security Assistant, ESL Federal Credit Union via Superior Staffing Services Inc., 11/06-12/06
Review all security cameras for condition, take action to fix anomalies; customize security badges; as
per investigation requests, track transaction footage; reports; security troubleshooting. (contract)
AWARDS AND VOLUNTEER WORK
Rochester MakerSpace (Board of Directors)
Girl Scouts (First Class and Gold Awards)
First Congressional Arts Competition, New York’s 30th
District (first place award recipient)
Alpha Zeta National Honor Fraternity (Michigan State University)
Off-Monroe Players Community Theatre (stage, concessions, actor, musician)
Country Dancers of Rochester Annual Fall Festival (collect and manage admissions, security)
Camp Good Days & Special Times Teddi-T 3 on 3 Basketball Tournament (score keeper)
3. Karin R. Staples
263 Cascade Place, Rochester, NY 14609-1534
Karin.Smiling@yahoo.com
(585) 467-7398 or (585) 662-3708
REFERENCES
Mr. Derek VanHouten P.P.
Past Supervisor and Board of Directors
Damascus Shriners
2867 Chili Avenue
Rochester, NY 14624-4833
(585) 278-3876
DerekHouten1@mac.com
Mr. Gary Burke P.P.
Past Board of Directors
Damascus Shriners
58 Bancroft Drive
Rochester, NY 14616-2903
(585) 455-5179
Gary_Burke@frontiernet.net
Mr. Oscar Wilson
Past Board of Directors
Damascus Shriners
70 Driftwood Lane
Rochester, NY 14617
(585) 748-0511
WilsonO@CityOfRochester.gov
Ms. Sherry Walker-Cowart
President and CEO
Center for Dispute Settlement
Reynolds Arcade Building
16 East Main Street, Suite 800
Rochester, NY 14614-1813
(585) 546-5110 x109
SWalker-Cowart@cdsadr.org
Ms. Dorethea Jackson-Smith
Executive and Program Assistant
Center for Dispute Settlement
Reynolds Arcade Building
16 East Main Street, Suite 800
Rochester, NY 14614-1813
(585) 546-5110 x110
DJackson@cdsadr.org
Ms. Mariellen Cupini, SDA
CEO/Founder
Stepping Stones Learning Center
2111 Hudson Avenue
Rochester, NY 14617
(585) 467-4567 x101
Mariellen@SteppingStonesLearning.com
Mr. Don Sinton
Coordinator of PR and Development
Stepping Stones Learning Center
2111 Hudson Avenue
Rochester, NY 14617
(585) 467-4567 x102
DSinton@SteppingStonesLearning.com
Mr. Paul Kurzdorfer
Owner
Independent Mechanical Inspections
20 Deland Park B
Fairport, NY 14450-1406
(585) 388-8448
PaulKurz@frontiernet.net
Mr. Rob Roll (personal reference)
President and Founder
Rochester MakerSpace
525 Plank Road
Webster, NY 14580
(585) 210-0075
Rob@RochesterMakerSpace.org
Ms. Robin Desmond (personal reference)
9 Lehigh Street
Honeoye Falls, NY 14472
(585) 507-7652
RDesmond@Micropen.com
Mr. Wes Comstock (vendor reference)
Wright Wisner Distributing Corp.
3165 Brighton-Henrietta Town Line Rd
Rochester, NY 14623-2795
(585) 424-9625
