Managing people at work presentation on AON Hewitt. The recruitment and training policy of AON Hewitt.

1. (Managing People at Work Presentation)
Presented by Group – 5
Hardik Arora
Aditya Nair
Debajyoti Das
Kapil Tirthani
Rajan Sharma
Shubhada Ramanathan

2. Company Overview
• Global leader in human resource solutions.
• Partners with organizations to solve their complex benefits, talent and finance
related challenges and improve business performance.
• Designs, implements, communicates, and administers a wide range of human capital,
retirement, investment management, health care, compensation and talent
management strategies.
• It is ranked number 1 human resources consulting and outsourcing firm in the world
with more than 65000 employees.

3. Consulting Services
• Manage talent and performance effectively
• Optimize costs
• Control risks
• Grow the business
• Globalize

4. Management Philosophy
• Participative management
• Flexible organizational structure
• Allows for cross utilization of resources.
• Enhance qualities like talent, motivation and commitment

5. Recruitment & Selection
• Group Discussion ( in case of Walk-in Interview)
• Psychometric Tests
• One-on-One Interviews
• HR Round
Process:

6. Talent Acquisition
Internal channels of talent acquisition:
 Open opportunities
 Employee referral
External channels of talent acquisition:
 Placement Partners
 Job Portals
 Graduate and Management Campuses
 Direct Applicants

7. Workplace Ethics
• Equality policy.
• Equal Employment Opportunity.
• Substance abuse in the workplace: Strictly Prohibited
• Smoke free environment: Smoking inside office premises
is prohibited.
• Dress code: Formals and Casual Fridays.
• Anti Harassment and Discrimination policies.

8. Analysis of Policies
• Extremely comprehensive HR policy.
• Employee career management could also be added
under the consultancy function.
• Autonomy and decentralized organizational structure
can also be added in the managing philosophy of the company.
• Policies on workplace ethics is laudable.

9. Travel Policy
• Cost effective choice of travel.
• Considered the effect of carbon emissions.
• Designated travel agencies.
• Agreements with Jet Airways and Indigo Airlines.

10. Travel Policy - Benefits
• Accidental Insurance
• Winter travel(overseas kit of Rs.10000 for winter clothing)
• Spouse/partner travel
• Use of mobile cards provided by AON
• Extended travel home leave

11. Total Rewards
(Compensation)
• Pay competitively compared to the
external market.
• Internal equity
• Value proposition development
• Total pay strategy

12. Benefits Plan
• Healthcare.
• Retirement and lifestyle benefits.
• Payroll and benefits administration is outsourced to Excelity.

13. Leave Policy
• Employee can accrue 21 earned leave and in event of applying for a leave , a full day leave will
be accounted
• Employee who are working pre-defined days of week, their leaves will be calculated as
percentage of the part time commitment with the firm
• Employee who are permanent will accrue sick leave at 1 calendar day per month for all the
months. Leave shall be credited for the month at the end of the month after month end freeze
date.
• Employee cannot utilize his or her leave time during the notice period on account of
transition of responsibilities till the last working days.
• Employee request for leave for 30 days or more due to medical reasons shall be decided in
consultation with manager and aligned HR and any leave due to medical reasons beyond 5
days would require medical certificate from the doctor.

14. New Parents’ Policy
Aon provides leave for new parents , but their approach is often very disjointed with different
leaves benefits for birth mothers, birth fathers and adoptive parents. Approaches include some
combinations of:
• Maternity leave only (most common and typically covered under the employer's disability
policy)
• Paternity leave
• Adoption leave
Female employee are entitled to 24 weeks of paid maternity leave. They may avail 12 weeks
immediately preceding the date of expected delivery and 12 weeks immediately following the
delivery .
Bereavement Leave
Aon grant time to support employee for making funeral arrangements, attending the funeral,
paying respects to the family and any ancillary matters that employee must address on the
death of an immediate family member.

15. Other Leave Policies
1. Study Leave: Allows leave for employees who want to pursue higher education.
2. Contagious Diseases Leave: Post exhaustion of 12 days of Sick Leave entitled , an employee
can be granted leaves in case of a contagious disease with the approval of HR and GEOC (
Global Emergency Operations Centre).

16. Use of Technology
AON Hewitt considers using protected information.
- Copyright Laws are in place for any material created within the organization.
- Reserves the right to monitor or access individual or group use of any technology of the firm.
- Technology is essential in serving the needs of the client and any employee identified under
any misuse or malpractice , company reserves the right to revoke their access and take
necessary action.

17. AON India policy for Prevention of Sexual Harassment
• Aon is committed of providing an environment free from sexual harassment.
• Aon policy for sexual harassment provides the guidelines for conduct to be followed by all
colleagues of the company.
• The procedure for dealing with complaints by colleague regarding harassment.
The duty of the ICC is to ensure that all complaints lodged by employee under this
policy are kept confidential and information is shared on a need-to-know basis.
Anti-Sexual Harassment Internal Complaints Committee(“ICC”)

18. Performance Management
At AON Hewitt the Performance Management is an ongoing process between the employees and
the managers to help:
• Align Employee efforts to the business objectives.
• Assess each employee’s contribution.
• Identify development priorities for employees.
AON Hewitt follows 360 Degree Feedback and Self Rating methods for performance appraisal for
each employee
• Mid and End year reviews are done by the immediate managers.
• Feedback for the managers are also given by the employees for manager appraisal.

19. Performance Improvement Plan (PIP)
PIP in Aon Hewitt is an essential for an employee who receives a low performance rating
(Inconsistently Meets Expectation).
PIP addresses the following fundamental points:
• Necessity
• Correction
• Performance measures
• Duration of PIP

20. Training and Development
Capability and Skill Development is a key component of their unmatched talent.
Objectives of their Capability development are:
• Provide world class training.
• Equip colleagues with Knowledge, skills, and constructive styles to continuously progress their
careers.
• Integrate the Aon Way (An Analytics Lifestyle) in their daily work culture.
• Support the changing needs of their business and their people.
New Joinees and the existing employees go through an in house orientation program called CMP
(Common Management Program). This program is led by knowledge wizards of each process the
employees are joining,
On the Job training of all the new employees is provided through a mentoring program of
assigning a mentor to each new joinee with a rigorous training schedule and every employee is
under a probation period of 6 months.

21. Separation Policy
Separation of employees can be on account of the below situations:
• Voluntary Resignation
• Retirement
• Death
Voluntary Separation Process:
• Transition plan is discussed between the employee and the manager.
• Leave Encashment is given to each employee in a Full and Final settlement given post separation.

22. Retirement Policy
Retirement Age is 60 years and Post retirement or separation following benefits are given to the employe
• PF @12% of Basic Salary (Provident Fund).
• Gratuity @4.81% of Basic Salary.
• National Pension Scheme (NPS) is the part of an employee’s flexi kitty since the date of joining
which is 10% of Basic Salary.
Death of an Employee
• On the unfortunate event of loss of an employee, AON Hewitt ensures that the dues owed to the empl
are paid off to the designated beneficiary in timely manner.
• All Claim forms for PF, Gratuity are accompanied with the condolence letter and the bereave family is
out by the HR for any procedure in claiming any unmentioned dues.

23. CONCLUSION
Policies at AON Hewitt and flexible as well as rigid where required.
Engaging employees through:
• Fair Compensation Practices with a sound performance appraisal system.
• Providing a stress free environment with strict Prevention of Sexual harassment policy.
• Fun at Work Committees engaging employees outside work.
• Flexible Leave Policies.
AON Hewitt as a firm has ensured the right policies pertaining to all their employees worldwide to create
a well-regulated and stress free environment.