An integrated library system (ILS) integrates the major functions of a library including circulation, acquisitions, cataloging, serials control, and providing access to resources through the online public access catalog (OPAC). Key elements of an ILS are the ability to handle standard formats like MARC, maintain authority records, link to bibliographic utilities, and integrate records. The average lifespan of an ILS is 3-5 years and the industry has seen much consolidation in recent years, impacting libraries through changes, training, and budgets.

1. Integrated Library Systems Martin R. Kalfatovic Smithsonian Institution Libraries

3. Elements of an ILS

4. Elements of an ILS Circulation Acquisitions Cataloging

5. Elements of an ILS Serials Control Integration with Other Information Resources Selection

6. Circulation

7. Circulation A fairly simple aspect of the library to automate, since it is basically an inventory system ...

8. Circulation Often the first aspect of libraries to be automated ...

9. Circulation Very basic hardware needed for circulation:

10. Circulation Central Processing Unit (CPU) Barcode Wand (or similar device) Keyboard Printer Storage Device

11. Circulation Item Records (Bibliographic Records)

12. Circulation

13. Circulation

14. Circulation … and Patron Records need only minimal information to be effective...

15. Circulation

16. Circulation

17. Circulation

18. Circulation Must be an ONLINE versus OFFLINE Activity.

19. Acquisitions

20. Acquisitions Key elements: Item Record (need not be extensive) …

21. Acquisitions

22. Acquisitions … Vendor Information …

23. Acquisitions

24. Acquisitions … and Account Information.

25. Acquisitions Maintain standing and serial orders Track funds Keep balances Must:

26. Acquisitions Transmit data to vendors (via printed forms or, increasingly, electronically) Integrate into the OPAC (e.g. display "on order" records to the public) Must:

27. Cataloging

28. Cataloging Must be able to handle standard formats such as MARC and MARC Holdings as well as integrate non-MARC formats in certain situations (e.g. archival records)...

29. Cataloging Must maintain Authority Records in a standard manner...

30. Cataloging

31. Cataloging

32. Cataloging

33. Cataloging

34. Cataloging

35. Cataloging Must link with appropriate bibliographic utilities (e.g. OCLC and RLIN)

36. Cataloging

37. Serials

38. Serials Often the most complex automation task due to the periodic nature of serials and the labor intensive efforts for retrospective conversion of manual serial files.

39. Serials

40. Serials

41. Serials

42. Serials

43. Serials

44. Serials

45. Serials

46. OPAC

47. OPAC And interfaces have changed over the years …

48. OPAC Character-based Proprietary GUI Telnet (vt100, etc.) Web-based Z39.50 interface

49. OPAC

50. OPAC

51. OPAC

52. OPAC

53. OPAC

54. Integration NOW !!!

55. Integration

56. Integration

57. Integration

58. Integration Record

59. Integration

60. Integration

61. Integration ALADIN SIRIS Provide links to other information resources:

62. Selection

63. Selection Rapid Change - the average lifespan of an ILS is 3-5 years; vendors are consolidating and merging ...

64. Selection Many vendors remain, but there has been much consolidation in the industry in the past few years...

65. Selection

66. Selection This rapid rate of change will have an impact on staff training, patron training, budgets, workflow -- in essence, all elements of your library work.

67. Selection With proper planning, the disruptions of incurred with implementing a new system can be minimized (but never eliminated!).

68. Conclusion